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- Tasks: Support a dynamic CEO with strategic and logistical tasks while managing a busy schedule.
- Company: Join a humanitarian foundation dedicated to supporting Palestinian communities.
- Benefits: Competitive salary, opportunity for international travel, and a chance to make a difference.
- Why this job: Be at the heart of impactful work while developing your professional skills.
- Qualifications: 5+ years supporting senior executives, strong organisational skills, and a commitment to humanitarian causes.
- Other info: Office-based role near Victoria with potential flexibility and opportunities for growth.
The predicted salary is between 65000 - 70000 £ per year.
Ida Recruitment Ltd is partnering with a humanitarian foundation grounded in international human rights and humanitarian law, focused on supporting Palestinian communities affected by conflict and systemic injustice. We are seeking a first-class Executive Assistant to support their highly engaged and intellectually astute CEO, a sports champion, investor, entrepreneur, and HNWI. The CEO plays a hands-on role with donors and partners, so we require an emotionally intelligent EA who can provide seamless, proactive support across all areas of activity.
You will be at the centre of the operation, delivering dedicated 1:1 support, managing a constantly evolving schedule, coordinating extensive international travel across multiple time zones, and acting as a trusted liaison between the CEO and the London team. You will also work in close partnership with the CEO’s Australian office to ensure complete alignment across professional and personal priorities. The role offers a competitive salary of £65,000–£70,000 depending on experience. This position requires genuine commitment to the foundation’s mission, as well as flexibility to work outside standard hours when required. Some international travel may be necessary. This role is predominantly office-based (nearest tube: Victoria), although some flexibility may be available where appropriate.
Key Responsibilities
- Provide high-level strategic and logistical support to the CEO
- Manage a complex and frequently changing diary, prioritising time effectively
- Coordinate global travel and detailed itineraries, often at short notice (approximately 50% of the CEO’s time is spent travelling)
- Liaise with internal and external stakeholders, including investors and other HNWI
- Exercise sound judgement and absolute discretion when handling confidential matters
- Anticipate needs and act decisively in the CEO’s absence
- Identify and implement more efficient ways of working, including the use of AI tools and digital platforms
- Organise private events and family travel arrangements as well as holidays
What We’re Looking For
- Minimum of 5 years’ experience supporting a blue-chip client, senior executive, or HNWI
- Proven ability to manage complex international travel, schedules and competing priorities
- Degree-educated preferred
- A stable career history demonstrating long-term commitment
- Highly professional presentation and demeanour
- Exceptional communication and interpersonal skills, with the gravitas to operate at senior levels
- Strong appreciation for confidentiality and discretion
- Positive, solutions-oriented mindset
- Highly organised, adaptable, and calm under pressure
- Ability to make sound decisions and manage priorities with minimal supervision
- Confident using technology and always eager to learn and keep up with new systems and apps
- We are seeking someone who strongly identifies with and is genuinely committed to the foundation’s humanitarian mission in support of the Palestinian cause.
Due to the anticipated volume of applications, if you have not been contacted within five working days, please assume your application has been unsuccessful on this occasion.
Executive Assistant in Victoria employer: IDA Recruitment Ltd
Contact Detail:
IDA Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in Victoria
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those connected to humanitarian work. Attend events, join online forums, and don’t be shy about asking for informational interviews. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Be proactive! Don’t just wait for job postings to appear. Research organisations that align with your values, like those supporting Palestinian communities, and reach out directly. A well-crafted email expressing your interest can go a long way!
✨Tip Number 3
Prepare for interviews by understanding the mission of the organisation. Show genuine commitment to their cause and be ready to discuss how your skills as an Executive Assistant can support their goals. Tailor your responses to reflect their values!
✨Tip Number 4
Don’t forget to follow up! After interviews or networking events, send a quick thank-you note. It shows appreciation and keeps you fresh in their minds. Plus, it’s a great opportunity to reiterate your enthusiasm for the role!
We think you need these skills to ace Executive Assistant in Victoria
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in managing complex schedules and international travel, as well as any relevant skills that align with the foundation's humanitarian mission.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to express your passion for the foundation’s mission and how your background makes you the perfect fit for supporting the CEO. Be genuine and let your personality come through.
Showcase Your Emotional Intelligence: Since the role requires a high level of emotional intelligence, make sure to include examples in your application that demonstrate your ability to handle sensitive situations and liaise effectively with diverse stakeholders.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. Don’t miss out!
How to prepare for a job interview at IDA Recruitment Ltd
✨Know the Mission
Before your interview, take some time to really understand the foundation's mission and values. This role is all about supporting a humanitarian cause, so showing genuine commitment and knowledge about their work will set you apart from other candidates.
✨Master the Schedule
Given that the CEO has a constantly evolving schedule, be prepared to discuss how you would manage competing priorities. Think of specific examples from your past experience where you successfully handled complex diaries or travel arrangements, and be ready to share those stories.
✨Showcase Your Emotional Intelligence
As an Executive Assistant, you'll need to demonstrate strong interpersonal skills. Be prepared to talk about how you've built relationships with senior executives or stakeholders in the past, and how you handle sensitive situations with discretion and empathy.
✨Tech Savvy is Key
This role requires someone who is confident using technology and eager to learn new systems. Brush up on any relevant tools or apps that could help streamline processes, and be ready to discuss how you've used technology to improve efficiency in previous roles.