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- Tasks: Support partners with admin tasks, manage diaries, and assist with events.
- Company: Renowned law firm in Reading with a supportive work environment.
- Benefits: Competitive pay, holiday pay, and potential for permanent role.
- Why this job: Gain valuable experience in a professional setting while supporting a dynamic team.
- Qualifications: Strong organisational skills and a friendly attitude.
- Other info: Immediate start available with opportunities for career growth.
The predicted salary is between 30000 - 35000 £ per year.
A renowned Reading-based law firm is looking for an Office Administrator to perform office support and PA to Partners of the firm, as well as to provide events admin support when required. The Office Administrator role starts as a temporary role for 2-3 months before turning into a permanent role. An immediate start is available. Temporary pay is £12.21 plus holiday pay, TOTAL £13.68 per hour. The permanent role pays £25,000. The working hours for this Office Administrator role are 37.5 hours per week based on a 7.5-hour shift pattern Monday to Friday. The core hours of the business are 9am - 5.30 pm; anything outside of those hours is subject to events taking place and requiring all hands on deck. This is a permanent role and we are looking for candidates who offer stability and longevity.
Office Administrator duties:
- Supporting the Partners of the firm with administrative and secretarial duties
- Supporting the Partners of the firm with typing letters, managing diaries
- Managing the filing cabinet, ordering office supplies
- Coding and reconciling all invoices
- Dealing with couriers, receiving and distributing post, dealing with contractors
- Events and marketing support
- Supporting the office with any admin tasks
- Answering the phone to company standard, transferring the call, and taking messages
- To greet all clients on arrival and assist them in a courteous & helpful manner
- Manage the Outlook diary
- To assist the marketing team with in-house client events
- Order all lunches, breakfasts & dinners when required
- Ordering all stock and completing monthly stocktake
- Monitor and maintain all internal meeting rooms to a high standard
- Setting up conference calls
- Assist with all travel/hotel booking for internal clients
IDA Recruitment Ltd specialises in office support recruitment across London. We work with sectors from Creative start-ups to Professional Service organisations. We have a great deal of experience of the London Market and throughout our careers have nurtured long term respectful relationships with candidates, enabling them to reach their potential. Due to high volumes we are unable to respond to every application. We expect to contact successful candidates within 5 working days.
Administrator in Reading employer: IDA Recruitment Ltd
Contact Detail:
IDA Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator in Reading
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field or even those who work at the firm. A friendly chat can sometimes lead to insider info about the role or even a referral.
✨Tip Number 2
Prepare for that interview! Research the firm, understand their values, and think about how your skills align with the Office Administrator role. We want you to shine when you get that chance to impress!
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've managed multiple tasks or supported a team in the past. This will demonstrate you're the perfect fit for supporting the Partners and handling events.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, we’re always on the lookout for candidates who are eager to join our community and grow with us.
We think you need these skills to ace Administrator in Reading
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Administrator role. Highlight relevant experience, especially in admin support and PA duties, as this will show us you’re a great fit for the position.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you want to work with us at the law firm and how your skills align with the job description. Keep it concise but engaging!
Showcase Your Organisational Skills: As an Office Administrator, organisation is key. In your application, mention specific examples of how you've managed diaries, handled events, or kept things running smoothly in previous roles.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at IDA Recruitment Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Office Administrator role. Familiarise yourself with the specific duties mentioned in the job description, like managing diaries and supporting events. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
As an Office Administrator, organisation is key. Prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise your workload and ensure everything runs smoothly, especially when supporting busy partners.
✨Practice Professional Communication
Since you'll be answering phones and greeting clients, practice your communication skills. Think about how you would handle different scenarios, such as transferring calls or taking messages. A friendly and professional tone can make a great first impression, so don’t underestimate this aspect!
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the firm’s culture, the team you'll be working with, or the types of events you might support. This shows that you're engaged and eager to learn more about the company, which can set you apart from other candidates.
