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- Tasks: Support a Partner with diary management, correspondence, and project invoicing.
- Company: Join an award-winning architecture practice in a friendly environment.
- Benefits: Enjoy dog visits, volunteer days, health insurance, and complimentary breakfasts.
- Why this job: Be part of a creative team and make a real impact in architecture.
- Qualifications: Previous PA experience in a busy, professional setting is essential.
- Other info: Dynamic role with opportunities for growth and a supportive team culture.
The predicted salary is between 36000 - 60000 £ per year.
An exciting maternity cover PA opportunity for 9 months, possibly longer, to join this award-winning and friendly architecture practice as a Personal Assistant to a Partner. Based in their offices in Farringdon, this is a Monday to Friday in-studio position, with one day working from home. Salary is dependent on experience, up to £50k.
Personal Assistant benefits include: dog visits, volunteer days, 4.5% pension, health insurance, complimentary daily breakfasts.
The successful candidate will need to demonstrate previous PA experience gained in a busy, professional, deadline-driven environment. An architecture practice background is preferred. The PA will be a self-starter who can prioritise their own workload with minimal supervision, an excellent communicator who enjoys building effective working relationships, and someone with a keen eye for detail who is highly organised.
Working alongside other Team Coordinators/PAs, this Personal Assistant position supports at a Partner level.
Personal Assistant responsibilities include:
- Extensive diary management and PA duties for the Partner
- Managing a busy inbox
- Typing and formatting letters and reports
- Creating/editing tables in Excel for monitoring project invoices
- Preparing/editing PowerPoint presentations
- Arranging travel and itineraries
- Managing project-related files, ensuring correct filing of both digital and hard copy documentation
- Responding to correspondence (post and email) as required
- Liaising with the accounts department to chase and complete monthly project reports and weekly timesheets
- Arranging QA inductions for new staff
- Ensuring the Partners’ and Directors’ timesheets and expenses are completed and up to date
- Managing and issuing project invoices to clients
- Tracking team holidays and updating the tracker
- Assisting with the organisation of team events and/or meetings, including the annual summer and Christmas parties
Early March start available.
PA in Architects employer: IDA Recruitment Ltd
Contact Detail:
IDA Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA in Architects
✨Tip Number 1
Network like a pro! Reach out to your connections in the architecture field and let them know you're on the hunt for a PA role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Research the company and its projects, and think about how your skills align with their needs. Practise common interview questions and be ready to showcase your previous PA experience in a busy environment.
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've managed diaries, handled busy inboxes, or organised events in the past. This will demonstrate that you're the self-starter they’re looking for.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace PA in Architects
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the PA role in an architecture practice. Highlight your previous experience in busy environments and any relevant skills that match the job description. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your personality and explain why you're the perfect fit for this role. Don’t forget to mention your organisational skills and ability to manage multiple tasks, as these are key for us.
Show Off Your Communication Skills: As a PA, communication is key! In your application, demonstrate your ability to build effective working relationships. Whether it's through your writing style or examples of past experiences, let us know how you connect with others.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it shows us you’re keen to join our friendly team!
How to prepare for a job interview at IDA Recruitment Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the PA role in an architecture practice. Familiarise yourself with the specific responsibilities mentioned in the job description, like diary management and project invoicing. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since the role requires a keen eye for detail and excellent organisational skills, prepare examples from your past experience where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and maintained efficiency in a busy environment.
✨Communicate Effectively
As a Personal Assistant, communication is key. Practice articulating your thoughts clearly and confidently. You might be asked about how you handle correspondence or liaise with different departments, so think of specific instances where your communication skills made a difference.
✨Prepare for Practical Tasks
You may be tested on your ability to use tools like Excel and PowerPoint during the interview. Brush up on your skills in these applications, especially in creating/editing tables and presentations. Being able to demonstrate your proficiency will set you apart from other candidates.
