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For Companies At a Glance
- Tasks: Support partners with admin tasks, manage diaries, and assist with events.
- Company: Renowned law firm in Reading with a focus on stability and growth.
- Benefits: Competitive pay, holiday pay, and potential for permanent role.
- Why this job: Join a dynamic team and gain valuable experience in a professional environment.
- Qualifications: Strong organisational skills and a friendly attitude towards clients.
- Other info: Immediate start available with opportunities for career progression.
The predicted salary is between 20000 - 30000 £ per year.
Overview
A renowned Reading-based law firm is looking for an Office Administrator to perform office support and PA to Partners of the firm, as well as to provide events admin support when required. The Office Administrator role starts as a temporary role for 2-3 months before turning into a permanent role. An immediate start is available.
Employment details
Temporary pay is £12.21 plus holiday pay, TOTAL £13.68 per hour. The permanent role pays £25,000. The working hours for this Office Administrator role are 37.5 hours per week based on a 7.5-hour shift pattern Monday to Friday. The core hours of the business are 9am – 5.30 pm; anything outside of those hours is subject to events taking place and requiring all hands on deck. This is a permanent role and we are looking for candidates who offer stability and longevity.
Responsibilities
- Supporting the Partners of the firm with administrative and secretarial duties
- Supporting the Partners of the firm with typing letters, managing diaries
- Managing the filing cabinet, ordering office supplies
- Coding and reconciling all invoices
- Dealing with couriers, receiving and distributing post, dealing with contractor
- Events and marketing support
- Supporting the office with any admin tasks
- Answering the phone to company standard, transferring the call, and taking messages
- To greet all clients on arrival and assist them in a courteous & helpful manner
- Manage the Outlook diary
- To assist the marketing team with in-house client events
- Order all lunches, breakfasts & dinners when required
- Ordering all stock and completing monthly stocktake
- Monitor and maintain all internal meeting rooms to a high standard
- Setting up conference calls
- Assist with all travel/hotel booking for internal clients
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Office Administrator In Lawyers employer: IDA Recruitment Ltd
Contact Detail:
IDA Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator In Lawyers
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field and let them know you're on the hunt for an Office Administrator role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the firm and its partners. Familiarise yourself with their work and values, so you can show them you're not just another candidate but someone who genuinely wants to be part of their team.
✨Tip Number 3
Practice your communication skills! As an Office Administrator, you'll be the first point of contact for clients. Role-play common scenarios with friends or family to boost your confidence and ensure you come across as professional and friendly.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing familiar faces from our community, so make sure to showcase your skills and enthusiasm for the role!
We think you need these skills to ace Office Administrator In Lawyers
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that matches the Office Administrator role. We want to see how your skills can support our Partners and contribute to the firm’s success.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. We love seeing enthusiasm and a genuine interest in working with us at the law firm.
Showcase Your Organisational Skills: As an Office Administrator, being organised is key. In your application, mention any tools or methods you use to stay on top of tasks. We appreciate candidates who can manage diaries and keep everything running smoothly!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at IDA Recruitment Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Office Administrator role. Familiarise yourself with the responsibilities listed in the job description, such as managing diaries and supporting the Partners. This will help you answer questions confidently and show that you're genuinely interested.
✨Showcase Your Organisational Skills
As an Office Administrator, organisation is key. Prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise your workload and keep everything running smoothly, especially in a busy law firm environment.
✨Practice Professional Communication
Since you'll be dealing with clients and partners, it's crucial to demonstrate excellent communication skills. Practice answering common interview questions clearly and professionally. You might even want to role-play with a friend to get comfortable with greeting clients and handling phone calls.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the firm’s culture, the team you'll be working with, and what success looks like in this role. This shows that you're not just interested in any job, but specifically in contributing to their team.
