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- Tasks: Support partners with admin tasks, manage diaries, and assist with events.
- Company: Join a renowned law firm in Reading known for its supportive culture.
- Benefits: Enjoy a permanent role with a competitive salary of £24k and stable working hours.
- Why this job: Gain valuable experience in a professional environment while contributing to meaningful events.
- Qualifications: No specific qualifications required; just bring your enthusiasm and organisational skills.
- Other info: Flexible hours during events and a friendly team atmosphere await you!
The predicted salary is between 24000 - 33600 £ per year.
A renowned Reading-based law firm is looking for an Office Administrator to provide office support and PA to the firm's partners and event admin support when required. The Office Administrator role is permanent and pays £24k.
The working hours for this Office Administrator role are 37.5 hours per week based on a 7.5-hour shift pattern Monday to Friday. The core hours of the business are 9am - 5.30pm; anything outside of those hours is subject to events taking place and requiring all hands on deck. This is a permanent role, and we are looking for candidates who offer stability and longevity.
Office Administrator duties:
- Supporting the Partners of the firm with administrative and secretarial duties
- Supporting the Partners of the firm with typing letters, managing diaries
- Managing the filing cabinet, ordering office supplies
- Coding and reconciling all invoices
- Dealing with couriers, receiving and distributing post, dealing with contractors
- Events and marketing support
- Supporting the office with any admin tasks
- Answering the phone to company standard, transferring the call, and taking messages
- To greet all clients on arrival and assist them in a courteous & helpful manner
- Manage the Outlook diary
- To assist the marketing team with in-house client events
- Order all lunches, breakfasts & dinner when required
- Ordering all stock and completing monthly stocktake
- Monitor and maintain all internal meeting rooms to a high standard
- Setting up conference calls
- Assist with all travel/hotel booking for internal clients
Due to high volumes, we are unable to respond to every application. We expect to contact successful candidates within 5 working days.
Office Administrator employer: IDA Recruitment Ltd
Contact Detail:
IDA Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator
✨Tip Number 1
Familiarise yourself with the specific software and tools commonly used in law firms, such as document management systems and legal research databases. This knowledge can set you apart from other candidates.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in previous roles. This is crucial for an Office Administrator position.
✨Tip Number 3
Network with professionals in the legal field, either through LinkedIn or local events. Building connections can provide insights into the firm and potentially lead to a referral.
✨Tip Number 4
Demonstrate your understanding of the firm's culture and values during any interviews. Research their recent cases or community involvement to show your genuine interest in the firm.
We think you need these skills to ace Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Office Administrator role. Focus on administrative tasks, diary management, and any experience in a legal or professional services environment.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the position and the firm. Mention specific duties from the job description, such as managing diaries and supporting events, to demonstrate your understanding of the role.
Highlight Soft Skills: Emphasise your soft skills in your application, such as communication, organisation, and customer service. These are crucial for greeting clients and managing office tasks effectively.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for an Office Administrator.
How to prepare for a job interview at IDA Recruitment Ltd
✨Know the Role Inside Out
Make sure you thoroughly understand the responsibilities of an Office Administrator. Familiarise yourself with tasks like managing diaries, handling invoices, and supporting events. This will help you answer questions confidently and demonstrate your suitability for the role.
✨Showcase Your Organisational Skills
As an Office Administrator, organisation is key. Prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Highlight how you prioritised your workload and maintained efficiency in a busy environment.
✨Demonstrate Excellent Communication
You'll be the first point of contact for clients and partners, so strong communication skills are essential. Practice articulating your thoughts clearly and consider how you would handle phone calls or greet clients. This will show that you're personable and professional.
✨Prepare Questions for the Interviewers
Interviews are a two-way street. Prepare thoughtful questions about the firm’s culture, team dynamics, and expectations for the Office Administrator role. This not only shows your interest but also helps you assess if the firm is the right fit for you.
