At a Glance
- Tasks: Support HR processes and assist with the implementation of a new HR system.
- Company: Established Christian charity in London Bridge with a supportive culture.
- Benefits: Competitive hourly rate, holiday pay, and flexible remote working options.
- Other info: Opportunity for growth in a dynamic environment with a global HR team.
- Why this job: Join a meaningful organisation and gain hands-on HR experience while making a difference.
- Qualifications: Experience in HR administration and a keen eye for detail.
We are working with a well-established Christian charity based in London Bridge who are seeking an experienced HR administrator/HR systems support to assist with the implementation of their newly acquired HR system, Cezanne HR. This is a 35 hour Monday to Friday role, 2 days needing to be in the offices, 3 days can be remote working. Hourly rate is £19.23 plus for holiday pay on top (total £21.55 an hour). This is a hands-on role where you will support day to day HR administrative tasks (60%) as well as playing a key part in ensuring a smooth and accurate transition of HR data into the new system (40%). The assignment will begin in May to align with the system implementation and will run for an initial period of three months. The successful candidate will be highly detail-orientated and methodical, with proven experience in an HR administrative/HR systems support role. An exceptional eye for detail, and an enthusiasm for learning, with the ability to pick things up quickly. University (or equivalent) education is preferred.
Reporting into the HR Officer, working within the wider HR global team key responsibilities include:
- Supporting People Advisors with interview coordination, including sending out candidate invites and administering interview tests.
- Providing longlisting support where agreed and coordination of shortlisting and selection events.
- Providing administrative support across HR processes, including onboarding, offboarding, and following up on reference requests and completing right-to-work checks.
- Supporting managers with processing leavers and change of employment forms.
- Maintaining accurate employee records and personnel files, ensuring documents are uploaded to the necessary records.
- Inputting, editing and maintaining staff changes on the HR systems, liaising with UK payroll as necessary.
- Ensuring offer process and correspondence is completed with HR systems updated appropriately including; DBS/police checks, references and other pre-employment checks are obtained and checked prior to the start date.
- Supporting the implementation and transition to a new HR system, including completing migration templates and carrying out data validation checks.
- Cleansing and standardising HR data (e.g. missing fields, duplicates, formatting) and keeping clear records of changes.
- Maintaining and updating employee records during transition, ensuring high levels of accuracy and data integrity.
- Performing spot checks and data audits; investigate and resolve discrepancies promptly, escalating where needed.
- Assisting with bulk data uploads, reporting, and system testing activities, following agreed processes and deadlines.
- Ensuring compliance with data protection regulations and internal policies, including secure handling of working files.
Due to high volumes we are unable to respond to every application. We expect to contact successful candidates within 5 working days.
HR Administrator employer: IDA Recruitment Ltd
Join a well-established Christian charity in London Bridge, where you will be part of a supportive and mission-driven work culture that values your contributions. With flexible working arrangements and a focus on employee development, this role offers a unique opportunity to grow your HR skills while making a meaningful impact in the community. Enjoy competitive pay and the chance to work alongside passionate individuals dedicated to positive change.
StudySmarter Expert Advice🤫
We think this is how you could land HR Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the HR field, especially those who might know about opportunities at charities. A friendly chat can sometimes lead to a job offer before it even gets advertised!
✨Tip Number 2
Prepare for interviews by researching the charity's values and mission. Show them you’re not just another candidate; you genuinely care about their cause. Tailor your answers to reflect how your skills align with their goals.
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, drop a quick thank-you email to express your appreciation. It keeps you fresh in their minds and shows your enthusiasm for the role.
✨Tip Number 4
Apply through our website for the best chance! We keep our listings updated, and applying directly can sometimes give you an edge. Plus, it’s super easy to navigate and find roles that suit you!
We think you need these skills to ace HR Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the HR Administrator role. Highlight your experience with HR systems and administrative tasks, as well as any relevant qualifications. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your previous experiences make you a great fit. Don’t forget to mention your enthusiasm for learning and detail orientation!
Showcase Your Attention to Detail:Since this role requires a keen eye for detail, make sure your application is free from typos and errors. We appreciate candidates who take the time to ensure their documents are polished and professional.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates regarding your application status!
How to prepare for a job interview at IDA Recruitment Ltd
✨Know Your HR Systems
Familiarise yourself with Cezanne HR and any other HR systems you’ve worked with. Be ready to discuss your experience with data management, as this role heavily involves transitioning HR data into a new system.
✨Showcase Your Attention to Detail
Prepare examples that highlight your meticulous nature. Since the job requires maintaining accurate employee records and performing data audits, demonstrating your ability to spot discrepancies will impress the interviewers.
✨Understand the Role of HR Administration
Brush up on the key responsibilities listed in the job description. Be prepared to discuss how you’ve supported onboarding, offboarding, and reference checks in previous roles, as these are crucial tasks for the position.
✨Ask Insightful Questions
Prepare thoughtful questions about the charity’s culture and how they envision the transition to the new HR system. This shows your genuine interest in the role and helps you assess if it’s the right fit for you.
