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- Tasks: Support a creative architecture studio with various administrative tasks and ensure smooth office operations.
- Company: Award-winning design-based architecture studio in Islington.
- Benefits: Part-time role with competitive salary and flexible hours.
- Why this job: Join a friendly team and enhance your skills in a creative environment.
- Qualifications: Strong admin experience, excellent communication, and proficiency in MS Office required.
- Other info: Opportunity for growth and collaboration in a dynamic setting.
The predicted salary is between 28000 - 42000 £ per year.
An award-winning design-based architecture studio is looking for an experienced administrator to assist in the smooth and efficient running of the office. This requirement is expected to be on a rolling monthly contract for up to 12 months commencing in early March. This is a part-time, Monday to Thursday position based in their offices in Islington. Salary is c£35K pro rata. Hours: 9:00-5:30pm, with some flexibility needed.
The successful candidate will need to demonstrate strong administrative experience, preferably within the creative environment. Excellent written and verbal communication skills are imperative, as well as exceptional organisational and time management skills. A proficiency in MS Office is required, and experience in SharePoint and InDesign is desirable.
Joining a small admin team, they are looking for flexibility, as well as a proactive and solution-based attitude. A wonderful opportunity to use your skills and experience within this collaborative and friendly team. Assisting the Studio Manager, your responsibilities are varied and include:
- Providing support with travel research, bookings, and preparation of itineraries
- Supporting with calendar management during periods of high workloads
- Collating and managing Directors’ expenses, ensuring accuracy and timely submission
- Administering and maintaining Directors’ timesheets
- Covering for Front of House when required, delivering a welcoming first point of contact for visitors
- Providing administrative support in relation to ISO9001 and ISO14001 processes, assisting with documentation and compliance requirements
- Supporting the collation of carbon footprint data
- Supporting the upkeep of the SharePoint intranet system
Due to high volumes, we are unable to respond to every application. We expect to contact successful candidates within 5 working days.
Administrative Assistant employer: IDA Recruitment Ltd
Contact Detail:
IDA Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the creative industry and let them know you're on the lookout for an Administrative Assistant role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Get your online presence sorted! Make sure your LinkedIn profile is up-to-date and showcases your administrative skills, especially in creative environments. Join relevant groups and engage with posts to increase your visibility.
✨Tip Number 3
Prepare for interviews by researching the company culture and values. Since this role is in a design-based studio, be ready to discuss how your organisational skills can contribute to their creative processes. Show them you’re not just another admin!
✨Tip Number 4
Apply through our website! We make it super easy for you to find roles that match your skills. Plus, it shows you're serious about joining our team. Don’t forget to tailor your approach for each application to stand out!
We think you need these skills to ace Administrative Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Administrative Assistant. Highlight your relevant experience in administration, especially within creative environments, and don’t forget to showcase your MS Office skills!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. Mention your organisational skills and proactive attitude, and how they align with the studio's needs.
Showcase Communication Skills: Since excellent written and verbal communication skills are a must, make sure your application reflects this. Keep your language clear and professional, and double-check for any typos or errors.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensure it gets the attention it deserves!
How to prepare for a job interview at IDA Recruitment Ltd
✨Know Your Stuff
Before the interview, make sure you’re familiar with the company’s work and ethos. Research their recent projects and understand their design philosophy. This will not only impress them but also help you tailor your answers to align with their values.
✨Show Off Your Skills
Highlight your administrative experience, especially in creative environments. Be ready to discuss specific examples of how you've managed calendars, organised travel, or handled expenses. Use the STAR method (Situation, Task, Action, Result) to structure your responses.
✨Communication is Key
Since excellent written and verbal communication skills are a must, practice articulating your thoughts clearly. You might even want to prepare a few questions to ask them about the role or the team, showing that you’re engaged and interested.
✨Flexibility and Proactivity
Demonstrate your flexibility and proactive attitude during the interview. Share examples of how you’ve adapted to changing priorities or taken initiative in past roles. This will show them you’re the right fit for their dynamic team.
