At a Glance
- Tasks: Provide top-notch admin support to the CEO & MD in a fast-paced healthcare environment.
- Company: Join an award-winning global healthcare solutions provider making a real difference.
- Benefits: Gain valuable experience, work closely with leadership, and enhance your professional skills.
- Other info: Dynamic role with opportunities for growth and development in a supportive team.
- Why this job: Be at the heart of business operations and make an impact in healthcare.
- Qualifications: 5+ years as a PA at CEO/MD level, excellent communication, and multitasking skills.
The predicted salary is between 36000 - 60000 £ per year.
About us
An award-winning, multi-discipline global healthcare solutions provider, ID Medical is dedicated to connecting and supporting the Healthcare Professionals and Organisations who take care of our health every day. We have access to the widest range of roles across the UK, with dedicated, Specialist Recruitment Advisors helping Doctors, Nurses and Allied Healthcare Professionals find their ideal roles. For Healthcare Organisations, we help to bridge the gap between supply and demand, with a range of services to help deliver agile, cost effective and sustainable Workforce Solutions to improve patient care and outcomes. Over 95% of NHS trusts rely on ID Medical for healthcare workforce solutions.
About the Role
We are seeking an experienced and highly organised Personal Assistant (PA) to provide first-class administrative support to the CEO & MD. This role is ideal for a proactive professional who thrives in a fast-paced environment, demonstrating exceptional communication skills, strong attention to detail, and the ability to multitask efficiently. The successful candidate will be responsible for managing the CEO/MD's schedules, workload, and meeting commitments, ensuring seamless coordination across all business functions.
Key Responsibilities
- Act as the first point of contact for the CEO/MD, handling enquiries and messages professionally.
- Manage emails, ensuring timely responses and appropriate follow-ups.
- Coordinate internal and external meetings, including scheduling, preparing materials, and taking minutes.
- Oversee diary management, ensuring smooth scheduling in alignment with business priorities.
- Track and follow up on key action points with the CEO/MD and the Senior Leadership Team.
- Provide ad-hoc administrative support, including handling sensitive information with utmost confidentiality.
Key Requirements
- Minimum 5 years' experience as a Personal Assistant at CEO/MD level within a fast-paced commercial environment.
- Excellent verbal and written communication skills with a professional approach.
- Strong ability to prioritise workloads, multitask, and maintain efficiency under pressure.
- High level of confidentiality, discretion, and professionalism.
- Proficiency in Microsoft Office Suite (PowerPoint, Excel, Word, Outlook).
- Highly organised, detail-oriented, and adaptable, with a problem-solving mindset.
Why Join Us?
This is an exciting opportunity to work closely with senior leadership in a dynamic environment. If you have a strong background in PA and office management, enjoy being at the heart of business operations, and have a passion for delivering exceptional support, we’d love to hear from you!
Apply Now!
To apply, please send your CV and a cover letter detailing your relevant experience to the recruitment team. We look forward to hearing from you.
Personal Assistant to CEO & MD (fixed-term maternity cover) in Milton Keynes employer: ID Medical
ID Medical is an exceptional employer, offering a vibrant work culture that values collaboration and innovation in the healthcare sector. With a commitment to employee growth, we provide ample opportunities for professional development and training, ensuring our team members thrive in their roles. Located at the heart of the UK's healthcare solutions, we pride ourselves on being a trusted partner to NHS trusts, making a meaningful impact on patient care while fostering a supportive environment for our staff.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant to CEO & MD (fixed-term maternity cover) in Milton Keynes
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like ID Medical.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at ID Medical.
✨Apply Through Our Website for Better Visibility
When you find roles that excite you, especially at places like ID Medical, don’t forget to apply through our website. This can sometimes give you an edge by showing the employer you’re savvy and committed to finding the right fit.
We think you need these skills to ace Personal Assistant to CEO & MD (fixed-term maternity cover) in Milton Keynes
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at ID Medical.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at ID Medical.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to ID Medical. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at ID Medical. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at ID Medical
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research ID Medical’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
