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- Tasks: Support daily operations and manage data for our digital services team.
- Company: Join a vibrant agency in Leeds with a collaborative spirit.
- Benefits: Flexible hours, free breakfasts, and industry-leading pension scheme.
- Why this job: Gain valuable experience while working with talented professionals in a dynamic environment.
- Qualifications: Strong attention to detail, communication skills, and IT literacy.
- Other info: Casual role with up to 20 hours per week, perfect for students.
The predicted salary is between 12 - 16 £ per hour.
As an Administrative Assistant, you will play a key role in supporting and contributing to the day-to-day operation of our digital services from an administrative perspective, not only within our Global Resourcing team, but also across other teams in the business. You will primarily be responsible for completing a variety of operational and organisational tasks to support multiple workflows across the agency, taking into account any specific requirements for each task. The tasks will range in scale, and frequency, some may be regular and others ad hoc. Based fully in our Leeds office, you will work alongside multiple teams of talented individuals to ensure we are operating smoothly and towards our shared goals as a business.
The role:
- Casual role - up to 20 hours per week (flexible to suit your schedule)
- Salary: £12.21/hour
- Populate, update, clean up and reconcile data records across ICS-digital and ICS-translate
- Conduct checks and identify anomalies, raising any compliance issues to relevant managers
- Communicating with freelance vendors to ensure their profiles with us are up-to-date
- Curate lists of suitable freelance vendors for new projects to help the Global Resourcing team
- Issuing and tracking agreements for signature
- Upload content to relevant client platforms
- Work accurately and efficiently to reach monthly KPIs
About you:
- Excellent attention to detail and organisation
- Data management skills
- Excellent communication skills
- IT literacy, notably Google workspace and Microsoft Excel
- Time management skills with the ability to work to deadlines
- A driven, proactive mindset, with the ability to work flexibly and independently
- Knowledge of the digital marketing industry and of ISO 17100 is desirable
- Experience of using a CRM/BMS is desirable
What we offer:
- Become a member of FlexHub, a global network of expert freelance and casual talent
- Free breakfasts and vibrant office environment
- Industry-leading pension scheme
- Flexible hours to suit your schedule
- Training in industry best practice and tools, and support from experienced industry professionals
Administrative Assistant in Leeds employer: ICS
Contact Detail:
ICS Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant in Leeds
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those already working at the company you're eyeing. A friendly chat can give you insider info and maybe even a referral!
✨Tip Number 2
Prepare for the interview by practising common questions and showcasing your organisational skills. We all know attention to detail is key for an Administrative Assistant, so highlight your experience with data management and communication.
✨Tip Number 3
Show off your tech skills! Familiarise yourself with Google Workspace and Microsoft Excel before the interview. Being able to demonstrate your IT literacy will definitely impress the hiring team.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Administrative Assistant in Leeds
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights the skills and experiences that match the job description. We want to see how your attention to detail and organisational skills shine through, so don’t hold back!
Craft a Catchy Cover Letter: Your cover letter is your chance to show us your personality! Keep it engaging and relevant to the role of Administrative Assistant. Let us know why you’re excited about joining our team in Leeds.
Show Off Your Tech Skills: Since we’re all about digital services, make sure to mention your IT literacy, especially with Google Workspace and Microsoft Excel. We love seeing candidates who are comfortable with tech!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at ICS
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administrative Assistant. Familiarise yourself with tasks like data management, communication with vendors, and the importance of attention to detail. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Show Off Your Organisational Skills
Prepare examples that showcase your organisational abilities. Think about times when you've successfully managed multiple tasks or projects. Being able to articulate how you prioritise and keep track of various workflows will impress the interviewers.
✨Brush Up on Your Tech Skills
Since the job requires IT literacy, especially in Google Workspace and Microsoft Excel, be ready to discuss your experience with these tools. You might even want to practice using them beforehand so you can confidently talk about your proficiency during the interview.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the types of projects you'll be working on, or how success is measured in this role. This shows your genuine interest and helps you gauge if the company is the right fit for you.
