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- Tasks: Support the team with admin tasks, customer queries, and data management.
- Company: Join Elis, a leader in sustainable services and circular economy.
- Benefits: Enjoy 29 days holiday and an Employee Assistance Programme.
- Other info: Great opportunities for career growth and national coverage.
- Why this job: Kickstart your career with hands-on experience in a dynamic environment.
- Qualifications: Basic Microsoft Office skills and strong communication abilities.
The predicted salary is between 18500 - 25000 £ per year.
About a career with Elis. Elis is an international multi-service provider, offering textile, hygiene and facility services. We are a leader in circular services, allowing businesses to achieve optimal hygiene and protection for their employees and customers thereby enriching their well-being in a sustainable way. Our rental maintenance model supports our customers to focus on their core business while reducing their environmental footprint. Our circular services emulate our commitment to a more sustainable future: connecting us, our clients and our planet.
We are looking for an apprentice to provide Administration Support to the ICS site team ensuring customer records are maintained and updated effectively, customer queries are logged timely, administrative tasks are carried out to a high standard and systems and manual records for personal and plant are kept up to date.
Your Mission at Elis:
- Dealing with all communication to the office via telephone, email and in person effectively and efficiently.
- Processing all contractual paperwork in line with company guidelines and making the relevant changes to AX/SOL systems and recording accurately.
- Providing customers including Frameworks with accurate contractual reports.
- Accurately processing supplier invoicing for the office, raising and correcting PO’s and finance orders.
- Keeping accurate minutes for meetings and calls.
- Raising Manual Invoices/Credits to customer accounts.
- Expense Management: Processing employee expenses, managing petty cash, and reconciling bank statements.
- General Administration duties (hotel bookings, invoice processing, stationery).
- Support on our CRM System along with providing training to team members.
- Keeping accurate actions for meetings and customer visits.
- Filing & Data Entry when required.
- Reception Duties: Greeting visitors and managing front-desk operations.
- Supporting the credit control team chasing outstanding invoices.
- Supporting in meeting and event organisation.
- Diary Management: Managing calendars for managers, booking appointments, and avoiding scheduling conflicts.
- Supporting with HR admin processes on site.
- Records Maintenance: Managing employee records, including holiday, sickness, and performance reviews.
- Supporting the Team with any business projects onboarding: Preparing documents for new hires, setting up IT access, and giving office tours.
- Any other reason requests from the Team.
What will make you stand out?
- Basic knowledge of Microsoft Office.
- Communication skills both verbal and written.
- Organisational and multitasking skills.
- IT literate.
Age 18+
What's on offer?
- 29 Days Holiday.
- Employee Assistance Programme.
Are you ready to take your career to the next level? Don't miss out on this exciting opportunity. We offer and encourage career growth, and have national coverage to facilitate ambition. Interested? Then apply online!
Your contact person: Katy Everitt, HR & Resourcing Manager - ICS, Tel: katy.everitt@elis.com
Administrator Apprentice employer: ICS
Contact Detail:
ICS Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator Apprentice
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with current employees at Elis. A friendly chat can sometimes lead to opportunities that aren’t even advertised!
✨Tip Number 2
Prepare for interviews by researching Elis and their services. Understand their commitment to sustainability and circular services. This will show you’re genuinely interested and ready to contribute to their mission.
✨Tip Number 3
Practice your communication skills! Since the role involves dealing with customer queries and office communication, being clear and confident in your speech will definitely give you an edge.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re keen on joining the team at Elis right from the start.
We think you need these skills to ace Administrator Apprentice
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administrator Apprentice role. Highlight any relevant experience or skills that match the job description, like your organisational and multitasking abilities. We want to see how you can contribute to our team!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're excited about this opportunity at Elis and how your skills align with our mission. Keep it friendly and professional – we love a personal touch!
Show Off Your Communication Skills: Since communication is key in this role, make sure your written application reflects your verbal skills too. Be clear, concise, and engaging in your writing. We want to see that you can communicate effectively, just like you would in the office!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and you’ll be on your way to joining our team!
How to prepare for a job interview at ICS
✨Know Your Stuff
Before the interview, make sure you understand what Elis does and how they operate. Familiarise yourself with their services, especially in administration support. This will show your genuine interest and help you answer questions more confidently.
✨Show Off Your Skills
Highlight your organisational and multitasking skills during the interview. Prepare examples from your past experiences where you've successfully managed multiple tasks or handled customer queries efficiently. This will demonstrate that you're a great fit for the role.
✨Practice Communication
Since communication is key for this role, practice articulating your thoughts clearly. You might want to do a mock interview with a friend or family member. Focus on both verbal and written communication skills, as you'll need to handle emails and phone calls effectively.
✨Ask Smart Questions
Prepare a few thoughtful questions to ask at the end of the interview. This could be about the team you'll be working with or the training opportunities available. It shows that you're engaged and eager to learn more about the company and your potential role.