At a Glance
- Tasks: Join our team as a School Administrator/Receptionist and support our vibrant Primary School community.
- Company: ICS London, an independent IB World School with a rich 40-year history.
- Benefits: Enjoy a supportive environment, positive work-life balance, and opportunities for cultural exchange.
- Other info: Position is term-time only, starting August 2026, with excellent career growth potential.
- Why this job: Make a difference in students' lives while working in a dynamic, international setting.
- Qualifications: Minimum two years of school administration experience and strong communication skills required.
The predicted salary is between 30000 - 40000 £ per year.
ICS London is an independent, IB Continuum and IB World School, with 40 years’ history, providing an international IB education to students aged 3 - 18 (Primary Years, Middle Years and Diploma Programmes). In addition, excellent examination results for its IB Diploma graduates, and a successful academic programme in both the primary and middle school, make the School a unique, exciting pedagogical offer for international, as well as British, families. Students graduate from the School and enter competitive university programmes around the world including the UK and the USA. ICS London is part of the Globeducate Group.
We are recruiting for an experienced, full-time Administrator/Receptionist to join our Primary School community! This is an exciting, standalone position available on a permanent, term-time-only basis starting August 2026.
The successful candidate will:
- Have a minimum of two years experience working as a school administrator
- Hold GCSE's (or equivalent) in English, Maths and ICT
- Have experience using ISAMS
- Excellent communication skills in person, by telephone and in writing
- Strong IT skills and proficiency in using office equipment and software, including Microsoft Office
- Understanding of safeguarding
Why work for ICS London?
- Incredibly supportive environment working with colleagues and line managers who genuinely want to see you succeed and thrive
- Awarded top 10 small independent IB school in 2016
- Central London location; we promote a positive work-life balance
- Strong team-work in a thoroughly collaborative environment
- Opportunity to work with and learn about many different cultures – we are an International School representing over 65 nationalities
The School is not able to offer visa sponsorship for this post. Applicants must have eligible status to work in the UK. ICS London has a commitment to safeguarding and promoting the welfare of children and young people and as such this post holds safeguarding responsibilities. This post is defined as regulated activity and all appointments are subject to Enhanced DBS checks/Overseas Police Checks and Prohibition check, Overseas Teaching Sanctions check, Disqualification from childcare check (if applicable). During the interview, all candidates will be asked to talk through their applications, including periods when they were not working. ICS is committed to equal opportunities. This post is exempt from the Rehabilitation of Offenders Act 1974. We reserve the right to shortlist the applications before the closing date. If you are interested, please apply now.
School Administrator/ Receptionist- Term Time Only employer: ICS London
ICS London is an exceptional employer, offering a supportive and collaborative environment where staff are encouraged to thrive. Located in the heart of Central London, we promote a positive work-life balance while providing opportunities to engage with a diverse community of over 65 nationalities. Join us to be part of a prestigious IB World School that values professional growth and fosters a culture of teamwork and inclusivity.
StudySmarter Expert Advice🤫
We think this is how you could land School Administrator/ Receptionist- Term Time Only
✨Tip Number 1
Get to know the school! Research ICS London and its values. When you walk into that interview, show us you understand our mission and how you can contribute to our vibrant community.
✨Tip Number 2
Practice your communication skills! As a School Administrator/Receptionist, you'll be the first point of contact. We want to see you shine in person and over the phone, so rehearse common scenarios and questions.
✨Tip Number 3
Show off your IT skills! Be ready to demonstrate your proficiency with Microsoft Office and ISAMS during the interview. We love candidates who can hit the ground running with tech!
✨Tip Number 4
Don’t forget to highlight your safeguarding knowledge! This role is all about keeping our students safe, so share any relevant experience or training you've had in this area.
We think you need these skills to ace School Administrator/ Receptionist- Term Time Only
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of School Administrator/Receptionist. Highlight your relevant experience, especially in school administration and your proficiency with ISAMS. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about working at ICS London and how you can contribute to our supportive environment. Keep it professional but let your personality come through!
Show Off Your Communication Skills:Since excellent communication is key for this role, make sure your application reflects that. Use clear and concise language, and double-check for any typos or errors. We love attention to detail!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way to ensure your application gets to us directly. Plus, it shows you're keen on joining our team at ICS London. We can't wait to hear from you!
How to prepare for a job interview at ICS London
✨Know Your Stuff
Make sure you’re familiar with the school’s ethos and values. Research ICS London, its IB programmes, and its commitment to safeguarding. This will show that you’re genuinely interested in the role and understand what makes the school unique.
✨Showcase Your Experience
Prepare to discuss your previous experience as a school administrator or receptionist. Highlight specific examples where you’ve used ISAMS or handled communication effectively. Be ready to explain how your skills align with the requirements of the job.
✨Practice Your Communication Skills
Since excellent communication is key for this role, practice articulating your thoughts clearly. You might want to do mock interviews with friends or family, focusing on how you present yourself both verbally and in writing.
✨Emphasise Teamwork and Cultural Awareness
Given the diverse environment at ICS London, be prepared to discuss your experiences working in multicultural settings. Share examples of how you’ve collaborated with colleagues from different backgrounds and how you can contribute to a supportive team atmosphere.
