At a Glance
- Tasks: Manage onboarding processes and support new hires from offer to start date.
- Company: Join the Independent Commission for Reconciliation and Information Recovery (ICRIR) and make a difference.
- Benefits: Gain valuable HR experience, competitive salary, and opportunities for professional growth.
- Other info: Dynamic role with a focus on continuous improvement and career development.
- Why this job: Be part of a vital organisation and help shape a diverse workforce.
- Qualifications: 1-2 years in HR or recruitment admin, strong communication, and collaboration skills.
The predicted salary is between 30000 - 40000 € per year.
We are recruiting a Recruitment Administrator on an initial two year fixed term contract to be part of the Independent Commission for Reconciliation and Information Recovery (ICRIR). You will play a key role in ensuring the Commission has the right mix of skills and capabilities to deliver the Commission’s objectives. The Recruitment Administrator will ensure the smooth and effective transition of successful candidates from offer through to their start date.
You will support the delivery of a high‑quality onboarding service across a range of recruitment campaigns, including volume recruitment, rolling campaigns, and ad‑hoc projects, helping the organisation meet its resourcing needs. You will build positive and professional relationships with candidates, hiring managers, and internal stakeholders, supporting candidates throughout the onboarding journey and ensuring all pre‑employment requirements are completed accurately and on time.
Working closely with the wider Recruitment and HR teams, you will coordinate activity across vetting, IT, estates, payroll, and finance to enable a seamless start for new employees. Reporting to the Resourcing Delivery Manager, you will contribute to the effective planning, coordination, and continuous improvement of onboarding processes. You will maintain accurate data and produce timely onboarding metrics to support operational delivery, service improvements, and evidence‑based decision making.
This role offers an excellent opportunity for an organised and motivated individual to develop their HR career, gain experience across end‑to‑end onboarding activity, and contribute to the delivery of a professional, customer‑focused HR service for a diverse workforce.
Key Responsibilities- Managing and coordinating the onboarding process for successful candidates via the Applicant Tracking System (Eploy), ensuring a smooth and timely transition from offer acceptance to start date.
- Acting as a key point of contact for new starters throughout the onboarding process, providing clear guidance, updates, and support to ensure a positive and professional experience.
- Working collaboratively with the recruitment team and hiring managers to gather onboarding requirements, confirm start dates, and support the seamless handover from recruitment to onboarding.
- Liaising closely with Corporate Services and external partners, including vetting, IT, estates, payroll, and finance, to ensure all pre‑employment and set‑up requirements are completed accurately and on time.
- Coordinating pre‑employment checks, including right to work, references, vetting, and any role‑specific compliance requirements, ensuring all checks are completed in line with organisational policy.
- Preparing and issuing provisional offers, contracts, and onboarding documentation, and tracking progress through to completion.
- Maintaining accurate and up‑to‑date candidate records, ensuring all data is handled confidentially and in compliance with data protection legislation.
- Supporting the wider Recruitment Team and HR function with administrative duties and ad‑hoc project work as required.
- At least 1–2 years’ experience of providing onboarding, recruitment, or HR administrative support within a high‑volume, in‑house recruitment or people services environment.
- Strong collaboration skills, with the ability to build effective working relationships with hiring managers, HR colleagues, and internal and external service providers.
- Excellent verbal and written communication skills, with the ability to draft clear correspondence and respond professionally to a range of candidate and stakeholder queries via email, telephone, and in person.
- Proven ability to manage multiple tasks and balance competing deadlines, while maintaining a high level of attention to detail and accuracy.
- Experience of working with HR systems or Applicant Tracking Systems to maintain accurate records and track onboarding activity.
- Competent IT skills, including the effective use of Microsoft Office applications, particularly Outlook, Word, and Excel.
- Ability to demonstrate the values set out in the ICRIR Code of Conduct.
- Willingness to be assessed against the requirements for CTC clearance, if not already cleared.
- Onboarding experience
- CIPD qualified
- Experience of using Eploy
Recruitment Administrator in Belfast employer: ICRIR
The Independent Commission for Reconciliation and Information Recovery (ICRIR) is an exceptional employer, offering a dynamic work environment where you can contribute to meaningful initiatives aimed at fostering reconciliation. With a strong focus on employee development, the role of Recruitment Administrator provides ample opportunities for growth within a supportive HR function, while the collaborative culture ensures that every team member plays a vital part in achieving the Commission's objectives. Located in a high-profile setting, ICRIR values diversity and promotes a professional onboarding experience, making it an attractive place for those seeking a rewarding career in HR.
StudySmarter Expert Advice🤫
We think this is how you could land Recruitment Administrator in Belfast
✨Tip Number 1
Network like a pro! Reach out to your connections in the HR field, especially those who work in recruitment. They might have insider info on job openings or even refer you directly, which can give you a leg up.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with your own. This will help you answer questions more effectively and show that you're genuinely interested in the role.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable with common questions. This will help you articulate your experience and skills confidently when it counts.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Recruitment Administrator in Belfast
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Recruitment Administrator role. Highlight your relevant experience in onboarding and HR admin, and show us how your skills align with the key responsibilities mentioned in the job description.
Show Off Your Communication Skills:Since you'll be liaising with candidates and hiring managers, it's crucial to demonstrate your excellent verbal and written communication skills. Use clear and professional language in your application to reflect this ability.
Highlight Your Organisational Skills:This role requires juggling multiple tasks and deadlines, so make sure to showcase your organisational skills. Provide examples of how you've managed competing priorities in previous roles to give us confidence in your ability to handle the workload.
Apply Through Our Website:We encourage you to apply directly through our website. This way, you can ensure your application is received promptly and you’ll have access to any additional resources we provide for applicants.
How to prepare for a job interview at ICRIR
✨Know Your Onboarding Process
Familiarise yourself with the onboarding process and the tools used, like the Applicant Tracking System (Eploy). Being able to discuss how you would manage the transition from offer to start date will show your understanding of the role.
✨Showcase Your Collaboration Skills
Prepare examples of how you've built effective working relationships in previous roles. Highlighting your ability to work with hiring managers and HR colleagues will demonstrate that you're a team player, which is crucial for this position.
✨Communicate Clearly
Practice articulating your thoughts clearly and concisely. Since excellent verbal and written communication skills are essential, consider preparing responses to common interview questions and ensure you can convey your ideas professionally.
✨Demonstrate Attention to Detail
Be ready to discuss how you manage multiple tasks while maintaining accuracy. Share specific examples from your past experiences where your attention to detail made a difference, especially in high-volume recruitment settings.
