Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Manage diaries, coordinate meetings, and support day-to-day operations.
- Company: Leading Edinburgh-based professional services firm with a high-performing culture.
- Benefits: Opportunity for career development in a dynamic environment.
- Why this job: Make a real impact while developing your skills in a busy team.
- Qualifications: Experience as a PA/EA or Senior Administrator, strong organisational skills.
- Other info: Proactive and flexible approach required; excellent communication skills essential.
The predicted salary is between 30000 - 48000 £ per year.
Are you an experienced PA/EA or Senior Administrator looking for your next opportunity within a busy, high-performing professional services environment? Join a leading Edinburgh-based firm, providing pivotal administrative and diary management support while ensuring smooth day-to-day operations.
The Role
As part of the team, you’ll be the go-to person for diary management, meeting coordination, client communications, and a wide range of administrative tasks. You’ll support both day-to-day operations and special projects, ensuring the team runs efficiently and professionally.
Key Responsibilities
- Manage diaries, meetings, and travel arrangements for the team
- Act as first point of contact for client queries and correspondence
- Draft, format, and proofread documents, reports, and presentations
- Maintain and update internal systems, databases, and filing processes
- Support billing, finance, and project administration where required
- Assist with business development or marketing initiatives
- Take minutes at meetings and provide support during holidays or absences
- Maintain a professional, client-focused service at all times
What We’re Looking For
- Experience as a PA/EA or Senior Administrator ideally within professional services (legal, accountancy, or similar)
- Strong diary management and typing skills
- Ability to work under pressure and meet tight deadlines
- Excellent organisational skills with the ability to multitask and prioritise
- Strong communication skills and confident dealing with colleagues and clients at all levels
- Proactive, flexible, and self-motivated approach to work
- Professional presentation and attention to detail
- Competent in Microsoft Office (Word, Outlook, Excel, PowerPoint); experience with internal systems and databases is a plus
This is an excellent opportunity for someone looking to take a hands-on, varied role in a busy professional services team, with the chance to make a real impact and develop their career.
To apply for this role, please send your CV or contact Anthony Oliva at Iconic Resourcing for a confidential chat and further details.
Executive Assistant - Personal in Glasgow employer: Iconic Resourcing
Contact Detail:
Iconic Resourcing Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant - Personal in Glasgow
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Tailor your responses to show how your skills in diary management and client communication align with their needs. We want to see that you’re not just a fit on paper, but also a great match for their team!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable talking about your experience as a PA/EA. Focus on highlighting your organisational skills and ability to multitask under pressure – these are key in a busy professional services environment.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Executive Assistant - Personal in Glasgow
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the job description. Highlight your diary management and administrative skills, as these are key for this role.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you’re the perfect fit for the Executive Assistant position. Share specific examples of how you've successfully managed diaries and supported teams in the past.
Showcase Your Communication Skills: Since you'll be the first point of contact for clients, it's important to demonstrate your strong communication skills. Make sure your application is clear, concise, and free of errors.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss any important updates about the process.
How to prepare for a job interview at Iconic Resourcing
✨Know Your Diary Management
Since diary management is a key part of the role, brush up on your skills. Be ready to discuss how you prioritise tasks and manage conflicting schedules. Maybe even prepare a few examples of how you've successfully handled busy calendars in the past.
✨Showcase Your Communication Skills
As the first point of contact for clients, strong communication is essential. Practice articulating your thoughts clearly and confidently. You might want to prepare for common questions about handling client queries or difficult conversations.
✨Demonstrate Your Organisational Prowess
This role requires excellent organisational skills. Think of specific instances where you've juggled multiple tasks or projects. Be ready to share how you keep everything on track, whether it’s through digital tools or traditional methods.
✨Be Proactive and Flexible
Employers love candidates who can adapt and take initiative. Prepare to discuss times when you've gone above and beyond in your previous roles. Highlight your proactive approach to problem-solving and how you handle unexpected challenges.