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For Companies At a Glance
- Tasks: Manage diaries, coordinate meetings, and support day-to-day operations in a busy environment.
- Company: Leading Edinburgh-based firm in professional services.
- Benefits: Opportunity for career development and hands-on experience in a dynamic team.
- Why this job: Make a real impact while developing your skills in a supportive atmosphere.
- Qualifications: Experience as a PA/EA/Secretary with strong organisational and communication skills.
- Other info: Flexible, proactive role with opportunities to work on special projects.
The predicted salary is between 28800 - 43200 £ per year.
Are you an experienced PA/EA/Secretary or Senior Administrator looking for your next opportunity within a busy, high-performing professional services environment? Join a leading Edinburgh-based firm, providing pivotal administrative and diary management support while ensuring smooth day-to-day operations.
The Role
As part of the team, you’ll be the go-to person for diary management, meeting coordination, client communications, and a wide range of administrative tasks. You’ll support both day-to-day operations and special projects, ensuring the team runs efficiently and professionally.
Key Responsibilities
- Manage diaries, meetings, and travel arrangements for the team
- Act as first point of contact for client queries and correspondence
- Draft, format, and proofread documents, reports, and presentations
- Maintain and update internal systems, databases, and filing processes
- Support billing, finance, and project administration where required
- Assist with business development or marketing initiatives
- Take minutes at meetings and provide support during holidays or absences
- Maintain a professional, client-focused service at all times
What We’re Looking For
- Experience as a PA/EA/Secretary or Senior Administrator ideally within professional services (legal, accountancy, or similar)
- Strong diary management and typing skills
- Ability to work under pressure and meet tight deadlines
- Excellent organisational skills with the ability to multitask and prioritise
- Strong communication skills and confident dealing with colleagues and clients at all levels
- Proactive, flexible, and self-motivated approach to work
- Professional presentation and attention to detail
- Competent in Microsoft Office (Word, Outlook, Excel, PowerPoint); experience with internal systems and databases is a plus
This is an excellent opportunity for someone looking to take a hands-on, varied role in a busy professional services team, with the chance to make a real impact and develop their career.
To apply for this role, please send your CV or contact Anthony Oliva at Iconic Resourcing for a confidential chat and further details.
PA/EA/Secretary in Edinburgh employer: Iconic Resourcing
Contact Detail:
Iconic Resourcing Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA/EA/Secretary in Edinburgh
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for a PA/EA/Secretary role. You never know who might have the inside scoop on an opportunity that’s not even advertised yet.
✨Tip Number 2
Prepare for those interviews by practising common questions and scenarios you might face. Think about how your experience aligns with diary management and client communications, and be ready to showcase your organisational skills.
✨Tip Number 3
Don’t underestimate the power of a follow-up! After an interview, drop a quick thank-you email to express your appreciation and reiterate your interest in the role. It shows professionalism and keeps you fresh in their minds.
✨Tip Number 4
Apply through our website for a smoother process! We’re all about making it easy for you to land that dream job. Plus, it gives us a chance to see your application first-hand and get to know you better.
We think you need these skills to ace PA/EA/Secretary in Edinburgh
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the PA/EA/Secretary role. Highlight your diary management, communication skills, and any relevant experience in professional services to catch our eye!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Share specific examples of how you've managed busy schedules or supported teams in the past.
Show Off Your Attention to Detail: As a PA/EA/Secretary, attention to detail is key. Make sure your application is free from typos and errors. A polished application shows us you care about professionalism and quality.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Iconic Resourcing
✨Know Your Diary Management Inside Out
Since diary management is a key part of the role, brush up on your skills. Be ready to discuss how you prioritise tasks and manage conflicting schedules. Maybe even prepare a few examples of how you've successfully handled busy diaries in the past.
✨Show Off Your Communication Skills
As the first point of contact for clients, strong communication is essential. Practice articulating your thoughts clearly and confidently. You might want to prepare for common client queries and think about how you'd handle them professionally.
✨Demonstrate Your Organisational Prowess
This role requires excellent organisational skills. Bring examples of how you've managed multiple tasks or projects simultaneously. Consider discussing any systems or tools you use to stay organised, especially if they relate to Microsoft Office or other databases.
✨Be Proactive and Flexible
Employers love candidates who can adapt and take initiative. Think of instances where you've gone above and beyond in your previous roles. Be prepared to share how you approach unexpected challenges and maintain a positive attitude under pressure.