Assistant Office Manager in Broxburn

What You’ll Be Doing

Office & Business Support

• Acting as the first point of contact for visitors and incoming calls
• Managing day-to-day office administration and record keeping
• Coordinating post, documentation and general office organisation
• Ensuring office supplies are well stocked and liaising with suppliers
• Arranging and overseeing office maintenance and contractor visits
• Supporting health & safety and compliance checks within the office
• Preparing and collating client documentation and manuals
• Organising company events, meetings and travel arrangements

Finance & Payroll Support

• Assisting with day-to-day accounts activity using Sage 50
• Processing sales and purchase invoices and supporting reconciliations
• Supporting weekly and monthly payroll processes
• Managing timesheets and job costing information for factory staff
• Maintaining cashbook records, petty cash and company card reconciliations
• Supporting HMRC PAYE, CIS and pension submissions
• Raising and tracking purchase orders and verifying supplier invoices
• Learning and working with bespoke systems (full training provided)

Compliance & Administration

• Supporting supplier onboarding, credit checks and applications
• Assisting with PQQs and industry accreditations
• Helping prepare for ISO quality and environmental audits
• Providing basic HR and personnel administration support

What We’re Looking For

• Previous experience in a finance, accounts or office-based role within an SME environment
• Someone comfortable wearing many hats and managing a varied workload
• A practical, organised and dependable individual
• Strong attention to detail and a calm, methodical approach
• Confidence to learn, develop and gradually take on greater responsibility
• Experience with Sage Accounts and Payroll would be highly beneficial

This role will appeal to someone seeking a stable, long-term position where they can build trust, embed themselves in the business and progress naturally over time.

Interested?

To apply for this role, please send your CV or contact Gemma Gault at Iconic Resourcing for a confidential chat.

Iconic Resourcing, we understand that not all candidates will meet every single desired qualification or skill for the job positions posted on behalf of our clients. However, if you believe that you can add value to the role despite your experience looking a little different from what we\\\’ve identified, we would be thrilled to learn more about you.

Iconic Resourcing are committed to partnering with clients who share our values of inclusivity and diversity. We work with many businesses that recognise the importance of creating a welcoming and respectful workplace for all employees. We act as both an employment business and an employment agency and are happy to accommodate any reasonable adjustments required. To view all of our Iconic Jobs across Scotland, please visit our website.