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- Tasks: Manage front desk duties, handle calls, mail, and support various administrative tasks.
- Company: Join ICON plc, a leading healthcare intelligence and clinical research organisation committed to innovation.
- Benefits: Enjoy competitive salary, health insurance, flexible benefits, and a supportive work-life balance.
- Why this job: Be part of a diverse team shaping the future of clinical development in an inclusive environment.
- Qualifications: Previous admin experience, strong organisational skills, and proficiency in Microsoft Office required.
- Other info: Open to all applicants; we value diversity and encourage you to apply even if unsure.
The predicted salary is between 24000 - 36000 £ per year.
Facilities & Admin Coordinator- Front Desk- Blue Bell PA- On site
ICON plc is a world-leading healthcare intelligence and clinical research organization. We’re proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development.
Facilities & Admin Coordinator- Front Desk Receptionist- Blue Bell PA- On site
We are currently seeking a Facilities & Admin Coordinator to join our diverse and dynamic team. As the Coordinator, you will play a vital role in ensuring the smooth operation of our facilities and providing administrative aid to various departments. Majority of this position is carrying out the front desk receptionist functions.
What you will be doing:
- Front Desk receptionist duties. Answer, screen and forward incoming phone calls while providing basic information when needed and maintaining confidentiality.
- Receive and sort daily mail, deliveries and courier packages by tracking, logging, and dispatching as required in compliance with company SOP’s.
- Maintain security by following procedures and controlling access to include monitoring visitor’s log and issuing visitor badges.
- Support other functions at a local level, including onsite meetings, catering, transportation, and the ordering tracking and receiving of supplies.
- Assist with additional facilities related tasks and projects for the department as assigned.
- Managing office supplies, equipment, and inventory to ensure availability and efficiency.
- Assisting with administrative tasks such as scheduling meetings, managing calendars, and organizing documents.
- Providing input to the Facilities Manager and administrative team in various projects and initiatives.
Your profile:
- Previous experience in administrative duties, or related roles in a corporate environment
- Strong organizational and time management skills with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite and familiarity with facility management software is a plus.
- Excellent communication and interpersonal skills with a customer service-oriented approach.
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What ICON can offer you:
Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.
In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.
Our benefits examples include:
- Various annual leave entitlements
- A range of health insurance offerings to suit you and your family’s needs.
- Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.
- Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family’s well-being.
- Life assurance
- Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others.
Visit our careers site to read more about the benefits ICON offers.
At ICON, inclusion & belonging are fundamental to our culture and values. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here
Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless – there’s every chance you’re exactly what we’re looking for here at ICON whether it is for this or other roles.
Are you a current ICON Employee? Please click here to apply
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Facilities & Admin Coordinator employer: ICON
Contact Detail:
ICON Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities & Admin Coordinator
✨Tip Number 1
Familiarise yourself with the specific duties of a Facilities & Admin Coordinator. Understanding the nuances of front desk operations and administrative support will help you demonstrate your knowledge during any interviews.
✨Tip Number 2
Highlight your organisational skills in conversations. Since this role requires managing multiple tasks, be ready to share examples of how you've effectively prioritised and organised your workload in previous positions.
✨Tip Number 3
Network with current or former employees of ICON plc. Engaging with them can provide insights into the company culture and expectations, which can be invaluable when preparing for interviews.
✨Tip Number 4
Prepare to discuss your customer service experience. As the role involves front desk responsibilities, showcasing your ability to handle inquiries and maintain professionalism under pressure will set you apart from other candidates.
We think you need these skills to ace Facilities & Admin Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure to customise your CV to highlight relevant experience in administrative roles and front desk functions. Emphasise your organisational skills and any familiarity with facility management software.
Craft a Strong Cover Letter: Write a compelling cover letter that showcases your enthusiasm for the role and the company. Mention specific examples of how your previous experience aligns with the responsibilities listed in the job description.
Highlight Communication Skills: Since the role requires excellent communication and interpersonal skills, provide examples in your application that demonstrate your customer service orientation and ability to handle phone calls and visitor interactions effectively.
Proofread Your Application: Before submitting, carefully proofread your application materials for any spelling or grammatical errors. A polished application reflects attention to detail, which is crucial for the Facilities & Admin Coordinator position.
How to prepare for a job interview at ICON
✨Showcase Your Organisational Skills
As a Facilities & Admin Coordinator, you'll need to demonstrate strong organisational abilities. Be prepared to discuss specific examples of how you've effectively managed multiple tasks or projects in the past, highlighting your time management skills.
✨Familiarise Yourself with Company Procedures
Understanding ICON's standard operating procedures (SOPs) is crucial for this role. Before the interview, take some time to research common practices in facilities management and be ready to discuss how you would adhere to these in your daily tasks.
✨Emphasise Customer Service Experience
Since the role involves front desk responsibilities, it's important to highlight your customer service experience. Prepare to share instances where you've successfully handled inquiries or resolved issues, showcasing your communication and interpersonal skills.
✨Prepare Questions About Team Dynamics
During the interview, ask questions about the team you'll be working with and how collaboration is encouraged. This shows your interest in being part of a diverse and dynamic environment, which aligns with ICON's values.
