At a Glance
- Tasks: Own and optimise the London timetable while ensuring consistency across all campuses.
- Company: Join a leading creative education network with over 40 years of experience.
- Benefits: Enjoy competitive pay, generous leave, and discounts on courses.
- Other info: Flexible work culture with opportunities for professional growth.
- Why this job: Make a real impact on students' lives in a supportive and innovative environment.
- Qualifications: Strong organisational skills and a passion for education.
The predicted salary is between 30000 - 40000 € per year.
AD Education UK is a growing network of leading creative education institutes in the UK. The group’s institutions are united around strong values and sharing a vision for creativity and innovation within creative media education. With over 40 years of pioneering and sector‑leading experience, our graduates can be found throughout the music, film, games and wider creative media sectors, winning prestigious awards and employed within the highest echelons of their respective creative fields.
About the Role
The Timetable Coordinator will take ownership of the London timetable, ensuring it is planned, managed, and optimised to meet operational and commercial objectives. The role will also provide oversight of timetabling across all campuses, ensuring consistency, efficiency, and alignment with institutional strategy. Alongside this, the role will support data analysis, reporting, and modelling to drive resource utilisation, operational efficiency, and strategic planning.
Key Responsibilities
- Timetabling Ownership: Own the end‑to‑end timetabling process for the London campus, including planning, build, maintenance, and in‑year adjustments. Take accountability for timetable quality, accuracy, and delivery against academic and operational requirements. Work directly with Education and campus teams to resolve clashes and proactively plan for closure days (i.e. bank holidays), optimise room usage, and ensure an efficient and deliverable timetable. Act as the primary point of contact for all London timetabling activity.
- Institutional Timetabling Oversight: Provide oversight of timetabling across all campuses, ensuring alignment with agreed standards, processes, and planning assumptions. Support and challenge campus‑level timetable delivery to improve consistency, utilisation, and efficiency. Identify cross‑campus optimisation opportunities and drive improvements in timetabling approach and performance.
- Data Analysis and Reporting: Perform analysis of enrolment, space utilisation, and timetable performance data to support planning and optimisation decisions. Develop and maintain dashboards and reports to monitor timetable effectiveness, space utilisation, and key operational KPIs. Support forecasting of student numbers and demand to inform timetable planning and resource allocation.
- Operational Modelling and Optimisation: Build and maintain models that support timetable planning, space utilisation, and staffing requirements. Identify inefficiencies in timetable structure and resource allocation, and propose practical improvements. Use data to improve timetable design, room utilisation, and delivery efficiency. Collaborate with Operation and Education teams to align ICMP and SAE timetabling approach. Maintain flexibility and insight into allowing digital learning embeddedness into the timetable to ensure Education teams are fully supported with the move to more online delivery.
- Collaboration and Strategic Support: Work closely with campus academic and operations teams to ensure timetable delivery is aligned with curriculum and resource requirements. Provide clear, data‑backed recommendations to improve timetable performance and operational delivery. Support senior stakeholders with insight on timetable performance and optimisation opportunities.
- System Integration and Process Improvement: Support the development and improvement of timetabling systems, tools, and processes. Drive improvements in timetable data quality, system usage, and reporting capability. Work with IT to enhance systems that support timetable planning and delivery.
Why Join Us? This role offers the opportunity to make a real impact in students' lives, working alongside a passionate team in a supportive environment.
Note: ADE is an equal opportunities employer and welcomes applications from all sections of the community. ADE is committed to safeguarding and promoting the welfare of young people and vulnerable adults. Successful candidates will be required to obtain a satisfactory enhanced DBS disclosure.
Benefits
- Employee Assistance Programme
- Auto‑Enrolment Pension Scheme with Royal London Pension
- Cycle to Work Scheme
- Enhanced Maternity and Adoption Pay
- Enhanced Paternity Pay
- Occupational Sick Pay
- Healthcare Cash Plan
- Group Income Protection (Legal & General)
- Life Assurance (Legal & General)
- Season Ticket Loans
- Ride to Work Scheme
- Staff Discounts – Short Courses 2025‑2026
- 50% off ICMP courses
- 3 business closure days in addition to 33 days of entitled annual leave inclusive of public/bank holidays
Timetable Coordinator employer: ICMP
AD Education UK is an exceptional employer, offering a vibrant work culture that fosters creativity and innovation within the creative media education sector. As a Timetable Coordinator in London, you will be part of a passionate team dedicated to making a meaningful impact on students' lives, with ample opportunities for professional growth and development. Enjoy a comprehensive benefits package, including generous leave, enhanced pay schemes, and staff discounts, all while contributing to a supportive environment that values diversity and inclusion.
StudySmarter Expert Advice🤫
We think this is how you could land Timetable Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in the creative education sector, especially those connected to AD Education. Attend events, join online forums, and don’t be shy about asking for informational interviews. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Show off your skills! Prepare a portfolio or a presentation that highlights your experience with timetabling and data analysis. When you get the chance to chat with potential employers, use this as a visual aid to demonstrate how you can optimise their processes.
✨Tip Number 3
Be proactive! If you see a job opening that excites you, don’t just wait for the application process. Reach out directly to the hiring manager or team. Express your enthusiasm for the role and ask insightful questions about the position and the team dynamics.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in being part of the AD Education family. Don’t forget to follow up after applying; a little nudge can go a long way!
We think you need these skills to ace Timetable Coordinator
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Timetable Coordinator role. Highlight your relevant experience in timetabling, data analysis, and collaboration with teams, as these are key aspects of the job.
Showcase Your Skills:Don’t forget to emphasise your analytical skills and any experience you have with timetabling systems. We want to see how you can contribute to optimising our timetable and improving efficiency across campuses.
Be Clear and Concise:When writing your application, keep it straightforward and to the point. Use clear language to convey your ideas and experiences, making it easy for us to see why you’d be a great fit for the role.
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at ICMP
✨Know Your Timetabling Inside Out
Before the interview, make sure you understand the timetabling process thoroughly. Familiarise yourself with how timetables are created, maintained, and adjusted, especially in a creative education context. This will help you demonstrate your knowledge and show that you're ready to take ownership of the London timetable.
✨Showcase Your Data Skills
Since the role involves data analysis and reporting, be prepared to discuss your experience with data management tools and techniques. Bring examples of how you've used data to improve efficiency or solve problems in previous roles. This will highlight your analytical skills and your ability to support operational decisions.
✨Emphasise Collaboration
The Timetable Coordinator role requires working closely with various teams. Be ready to share examples of how you've successfully collaborated with others in the past. Highlight your communication skills and your ability to resolve conflicts, as this will show that you can effectively liaise with academic and operations teams.
✨Prepare Questions About the Role
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful questions about the timetabling challenges the institution faces or how they envision the role evolving. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
