At a Glance
- Tasks: Own and optimise the London timetable, ensuring efficiency and alignment with educational goals.
- Company: Join a leading creative education network with over 40 years of experience.
- Benefits: Enjoy competitive salary, flexible work options, and generous leave policies.
- Other info: Collaborative culture with excellent career growth opportunities.
- Why this job: Make a real impact on students' lives in a supportive and innovative environment.
- Qualifications: Strong organisational skills and experience in data analysis preferred.
The predicted salary is between 30079 - 32297 € per year.
AD Education UK is a growing network of leading creative education institutes in the UK. The group’s institutions are united around strong values and sharing a vision for creativity and innovation within creative media education. With over 40 years of pioneering and sector-leading experience, our graduates can be found throughout the music, film, games and wider creative media sectors, winning prestigious awards and employed within the highest echelons of their respective creative fields.
Requirements
- Location: Oxford or London, with occasional travel to campus locations, if required.
- Contract Type: Full-time - 37 hours per week
- Salary: From £30,079 (Outside London) / £32,297 (Inner London) based on experience
- Closing Date: Sunday 31st May 2026
About Us
SAE Institute was founded in 1976 and is a globally operating higher education provider focused on creating a talent pipeline for the creative media industries. Our network of campuses spans over 28 countries on six continents with more than 40 campuses. SAE Institute in Europe is part of the AD Education group of companies, delivering industry-focused creative education to more than 30,000 students. SAE offers industry-focused Creative Media Degrees across eight subject areas – Audio, Content Creation & Online Marketing, Film, Game Art Animation, Games Programming, Music Business, Visual Effects, and Web Development.
ICMP (The Institute of Contemporary Music Performance) is a leading UK music school with campuses in London and in 2025 opening in Liverpool and Leeds. For over 35 years, ICMP has been at the forefront of contemporary music education, offering personalised, industry-focused training to help students thrive in the competitive music industry. ICMP delivers innovative undergraduate and postgraduate courses, including specialisations in Electronic Music Production, Live Event Management, and Music Marketing.
About the Role
The Timetable Coordinator will take ownership of the London timetable, ensuring it is planned, managed, and optimised to meet operational and commercial objectives. The role will also provide oversight of timetabling across all campuses, ensuring consistency, efficiency, and alignment with institutional strategy. Alongside this, the role will support data analysis, reporting, and modelling to drive resource utilisation, operational efficiency, and strategic planning.
Key Responsibilities
- Timetabling Ownership: Own the end to end timetabling process for the London campus, including planning, build, maintenance, and in year adjustments. Take accountability for timetable quality, accuracy, and delivery against academic and operational requirements. Work directly with Education and campus teams to resolve clashes and proactively plan for closure days (i.e. bank holidays), optimise room usage, and ensure an efficient and deliverable timetable. Act as the primary point of contact for all London timetabling activity.
- Institutional Timetabling Oversight: Provide oversight of timetabling across all campuses, ensuring alignment with agreed standards, processes, and planning assumptions. Support and challenge campus level timetable delivery to improve consistency, utilisation, and efficiency. Identify cross campus optimisation opportunities and drive improvements in timetabling approach and performance.
- Data Analysis and Reporting: Perform analysis of enrolment, space utilisation, and timetable performance data to support planning and optimisation decisions. Develop and maintain dashboards and reports to monitor timetable effectiveness, space utilisation, and key operational KPIs. Support forecasting of student numbers and demand to inform timetable planning and resource allocation.
- Operational Modelling and Optimisation: Build and maintain models that support timetable planning, space utilisation, and staffing requirements. Identify inefficiencies in timetable structure and resource allocation, and propose practical improvements. Use data to improve timetable design, room utilisation, and delivery efficiency. Collaborate with Operation and Education teams to align ICMP and SAE timetabling approach. Maintain flexibility and insight into allowing digital learning embeddedness into the timetable to ensure Education teams are fully supported with the move to more online delivery.
- Collaboration and Strategic Support: Work closely with campus academic and operations teams to ensure timetable delivery is aligned with curriculum and resource requirements. Provide clear, data backed recommendations to improve timetable performance and operational delivery. Support senior stakeholders with insight on timetable performance and optimisation opportunities.
- System Integration and Process Improvement: Support the development and improvement of timetabling systems, tools, and processes. Drive improvements in timetable data quality, system usage, and reporting capability. Work with IT to enhance systems that support timetable planning and delivery.
Why Join Us?
This role offers the opportunity to make a real impact in students' lives, working alongside a passionate team in a supportive environment.
Note: ADE is an equal opportunities employer and welcomes applications from all sections of the community. ADE is committed to safeguarding and promoting the welfare of young people and vulnerable adults. Successful candidates will be required to obtain a satisfactory enhanced DBS disclosure.
Benefits
- Employee Assistance Programme
- Auto-Enrolment Pension Scheme with Royal London Pension
- Cycle to Work Scheme
- Enhanced Maternity and Adoption Pay
- Enhanced Paternity Pay
- Occupational Sick Pay
- Healthcare Cash Plan
- Group Income Protection (Legal & General)
- Life Assurance (Legal & General)
- Season Ticket Loans
- Ride to Work Scheme
- Staff Discounts – Short Courses 2025-2026
- 50% off ICMP courses
- 3 business closure days in addition to 33 days of entitled AL inclusive of public/bank holidays
Timetable Coordinator in London employer: ICMP
AD Education UK is an exceptional employer, offering a vibrant work culture that fosters creativity and innovation within the creative media education sector. With a commitment to employee growth, staff benefit from comprehensive support including enhanced maternity and paternity pay, a healthcare cash plan, and generous annual leave, all while working in dynamic locations like Oxford and London. Join a passionate team dedicated to making a meaningful impact on students' lives and enjoy unique opportunities for professional development in a leading educational environment.
StudySmarter Expert Advice🤫
We think this is how you could land Timetable Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to current employees at AD Education UK on LinkedIn or through mutual connections. A friendly chat can give you insider info and might just get your foot in the door.
✨Tip Number 2
Prepare for the interview by researching the company culture and values. Show us how your skills align with their mission in creative media education. We love candidates who are passionate about what we do!
✨Tip Number 3
Practice common interview questions, but also be ready for some curveballs! Think about how you can demonstrate your problem-solving skills, especially in timetabling and resource management.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows us that you’re genuinely interested in the role. Plus, it’s a great chance to reiterate why you’d be a perfect fit!
We think you need these skills to ace Timetable Coordinator in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Timetable Coordinator role. Highlight your relevant experience in timetabling, data analysis, and collaboration with teams, as these are key aspects of the job.
Showcase Your Skills:Don’t forget to emphasise your organisational skills and attention to detail. We want to see how you can manage and optimise timetables effectively, so give examples of how you've done this in the past.
Be Data-Driven:Since the role involves a lot of data analysis, make sure to mention any experience you have with data reporting or using analytics tools. This will show us that you can support operational efficiency and strategic planning.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at ICMP
✨Know Your Timetable Inside Out
Before the interview, make sure you understand the timetabling process and its importance in an educational setting. Familiarise yourself with how timetables impact both students and staff, and be ready to discuss any relevant experiences you have in managing schedules or resources.
✨Showcase Your Data Skills
Since the role involves data analysis and reporting, prepare to talk about your experience with data management tools or software. Bring examples of how you've used data to improve processes or solve problems in previous roles, as this will demonstrate your analytical capabilities.
✨Be Ready for Scenario Questions
Expect questions that ask how you would handle specific timetabling challenges, such as resolving clashes or optimising room usage. Think through potential scenarios beforehand and outline your thought process on how you would approach these situations effectively.
✨Emphasise Collaboration Skills
The role requires working closely with various teams, so highlight your teamwork and communication skills. Prepare examples of past collaborations where you successfully aligned different stakeholders' needs, showcasing your ability to foster a cooperative environment.
