At a Glance
- Tasks: Own and optimise the London timetable while ensuring consistency across all campuses.
- Company: Join a leading creative education network with over 40 years of experience.
- Benefits: Competitive salary, generous leave, staff discounts, and a supportive work environment.
- Other info: Flexible working options and opportunities for professional growth.
- Why this job: Make a real impact on students' lives in a dynamic and creative setting.
- Qualifications: Strong organisational skills and experience in data analysis.
The predicted salary is between 30079 - 32297 € per year.
AD Education UK is a growing network of leading creative education institutes in the UK. The group's institutions are united around strong values and sharing a vision for creativity and innovation within creative media education. With over 40 years of pioneering and sector‑leading experience, our graduates can be found throughout the music, film, games and wider creative media sectors, winning prestigious awards and employed within the highest echelons of their respective creative fields. Our market‑leading portfolio of schools includes The Institute of Contemporary Music Performance (ICMP) and SAE Institute UK.
Requirements
- Location: Oxford or London, with occasional travel to campus locations if required.
- Contract Type: Full‑time – 37 hours per week.
- Salary: From £30,079 (Outside London) / £32,297 (Inner London) based on experience.
- Closing Date: Sunday 31st May 2026.
About The Role
The Timetable Coordinator will take ownership of the London timetable, ensuring it is planned, managed, and optimised to meet operational and commercial objectives. The role will also provide oversight of timetabling across all campuses, ensuring consistency, efficiency, and alignment with institutional strategy. Additionally, the role will support data analysis, reporting, and modelling to drive resource utilisation, operational efficiency, and strategic planning.
Key Responsibilities
- Timetabling Ownership
- Own the end‑to‑end timetabling process for the London campus, including planning, build, maintenance, and in‑year adjustments.
- Take accountability for timetable quality, accuracy, and delivery against academic and operational requirements.
- Work directly with Education and campus teams to resolve clashes and proactively plan for closure days (e.g., bank holidays), optimise room usage, and ensure an efficient and deliverable timetable.
- Act as the primary point of contact for all London timetabling activity.
- Institutional Timetabling Oversight
- Provide oversight of timetabling across all campuses, ensuring alignment with agreed standards, processes, and planning assumptions.
- Support and challenge campus‑level timetable delivery to improve consistency, utilisation, and efficiency.
- Identify cross‑campus optimisation opportunities and drive improvements in timetabling approach and performance.
- Data Analysis and Reporting
- Perform analysis of enrolment, space utilisation, and timetable performance data to support planning and optimisation decisions.
- Develop and maintain dashboards and reports to monitor timetable effectiveness, space utilisation, and key operational KPIs.
- Support forecasting of student numbers and demand to inform timetable planning and resource allocation.
- Operational Modelling and Optimisation
- Build and maintain models that support timetable planning, space utilisation, and staffing requirements.
- Identify inefficiencies in timetable structure and resource allocation, and propose practical improvements.
- Use data to improve timetable design, room utilisation, and delivery efficiency.
- Collaborate with Operation and Education teams to align ICMP and SAE timetabling approach.
- Maintain flexibility and insight in allowing digital learning embeddedness into the timetable to ensure Education teams are fully supported with the move to more online delivery.
- Collaboration and Strategic Support
- Work closely with campus academic and operations teams to ensure timetable delivery is aligned with curriculum and resource requirements.
- Provide clear, data‑backed recommendations to improve timetable performance and operational delivery.
- Support senior stakeholders with insight on timetable performance and optimisation opportunities.
- System Integration and Process Improvement
- Support the development and improvement of timetabling systems, tools, and processes.
- Drive improvements in timetable data quality, system usage, and reporting capability.
- Work with IT to enhance systems that support timetable planning and delivery.
Why Join Us?
This role offers the opportunity to make a real impact in students' lives, working alongside a passionate team in a supportive environment. Note: ADE is an equal opportunities employer and welcomes applications from all sections of the community. ADE is committed to safeguarding and promoting the welfare of young people and vulnerable adults. Successful candidates will be required to obtain a satisfactory enhanced DBS disclosure.
Benefits
- Employee Assistance Programme
- Auto‑Enrolment Pension Scheme with Royal London Pension
- Cycle to Work Scheme
- Enhanced Maternity and Adoption Pay
- Enhanced Paternity Pay
- Occupational Sick Pay
- Healthcare Cash Plan
- Group Income Protection (Legal & General)
- Life Assurance (Legal & General)
- Season Ticket Loans
- Ride to Work Scheme
- Staff Discounts – Short Courses 2025‑2026
- 50% off ICMP courses
- 3 business closure days in addition to 33 days of entitled annual leave inclusive of public and bank holidays
Timetable Coordinator in Oxford employer: ICMP - The Institute of Contemporary Music Performance
AD Education UK is an exceptional employer, offering a vibrant work culture that fosters creativity and innovation within the creative media education sector. With a commitment to employee growth, the Timetable Coordinator role provides opportunities for impactful contributions to students' lives while enjoying comprehensive benefits such as enhanced parental leave, a supportive Employee Assistance Programme, and generous annual leave. Located in dynamic cities like Oxford and London, employees benefit from a collaborative environment that values diversity and promotes professional development.
Contact Detail:
ICMP - The Institute of Contemporary Music Performance Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Timetable Coordinator in Oxford
✨Tip Number 1
Network like a pro! Reach out to people in the creative education sector, especially those connected to AD Education UK. Attend events, join online forums, and don’t be shy about asking for informational interviews. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Show off your skills! When you get the chance to chat with potential employers, make sure to highlight your experience with timetabling and data analysis. Use specific examples of how you've optimised processes in the past to demonstrate your value.
✨Tip Number 3
Be proactive! If you see a role that fits you, don’t wait until the closing date. Apply through our website and follow up with a friendly email to express your enthusiasm. It shows initiative and keeps you on their radar!
✨Tip Number 4
Prepare for interviews by researching the company’s values and recent projects. Tailor your answers to reflect how you can contribute to their mission of creativity and innovation in education. This will help you stand out as a candidate who truly gets what they’re about!
We think you need these skills to ace Timetable Coordinator in Oxford
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Timetable Coordinator role. Highlight your relevant experience in timetabling, data analysis, and collaboration, so we can see how you fit into our creative education environment.
Showcase Your Skills:Don’t just list your skills; demonstrate them! Use specific examples from your past experiences that show how you've successfully managed timetables or improved operational efficiency. We love seeing real-world applications of your talents!
Be Clear and Concise:Keep your application straightforward and to the point. We appreciate clarity, so make sure your writing is easy to read and free of jargon. This will help us quickly understand your qualifications and enthusiasm for the role.
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at ICMP - The Institute of Contemporary Music Performance
✨Know Your Timetabling Inside Out
Before the interview, make sure you understand the timetabling process thoroughly. Familiarise yourself with how timetables are created, maintained, and adjusted. Be ready to discuss specific examples of how you've managed or optimised timetables in the past.
✨Showcase Your Data Skills
Since data analysis is a key part of this role, prepare to talk about your experience with data reporting and analysis tools. Bring examples of how you've used data to drive decisions or improve processes in previous roles, especially in an educational context.
✨Demonstrate Collaboration
This position requires working closely with various teams. Think of instances where you've successfully collaborated with others to achieve a common goal. Be ready to explain how you handle conflicts or challenges when working with different departments.
✨Be Ready for Scenario Questions
Expect questions that ask how you would handle specific timetabling scenarios, such as resolving clashes or optimising room usage. Practice articulating your thought process and decision-making strategies clearly, as this will show your problem-solving skills.
