At a Glance
- Tasks: Own and optimise the London timetable while ensuring consistency across all campuses.
- Company: Join a leading creative education network with over 40 years of experience.
- Benefits: Enjoy competitive pay, flexible work options, and generous leave policies.
- Other info: Great career growth opportunities and a chance to collaborate with passionate teams.
- Why this job: Make a real impact on students' lives in a supportive and dynamic environment.
- Qualifications: Strong organisational skills and a knack for data analysis.
The predicted salary is between 30000 - 40000 £ per year.
AD Education UK is a growing network of leading creative education institutes in the UK. The group's institutions are united around strong values and sharing a vision for creativity and innovation within creative media education. With over 40 years of pioneering and sector-leading experience, our graduates can be found throughout the music, film, games and wider creative media sectors, winning prestigious awards and employed within the highest echelons of their respective creative fields.
SAE Institute was founded in 1976 and is a globally operating higher education provider focused on creating a talent pipeline for the creative media industries. Our network of campuses spans over 28 countries on six continents with more than 40 campuses. SAE Institute in Europe is part of the AD Education group of companies, delivering industry-focused creative education to more than 30,000 students.
About The Role
The Timetable Coordinator will take ownership of the London timetable, ensuring it is planned, managed, and optimised to meet operational and commercial objectives. The role will also provide oversight of timetabling across all campuses, ensuring consistency, efficiency, and alignment with institutional strategy. Alongside this, the role will support data analysis, reporting, and modelling to drive resource utilisation, operational efficiency, and strategic planning.
Key Responsibilities
- Timetabling Ownership: Own the end to end timetabling process for the London campus, including planning, build, maintenance, and in year adjustments.
- Timetable quality, accuracy, and delivery against academic and operational requirements.
- Work with Education and campus teams to resolve clashes and proactively plan for closure days (i.e. bank holidays), optimise room usage, and ensure an efficient and deliverable timetable.
- Act as the primary point of contact for all London timetabling activity.
- Institutional Timetabling Oversight: Provide oversight of timetabling across all campuses, ensuring alignment with agreed standards, processes, and planning assumptions.
- Support and challenge campus level timetable delivery to improve consistency, utilisation, and efficiency.
- Identify cross campus optimisation opportunities and drive improvements in timetabling approach and performance.
- Data Analysis and Reporting: Perform analysis of enrolment, space utilisation, and timetable performance data to support planning and optimisation decisions.
- Develop and maintain dashboards and reports to monitor timetable effectiveness, space utilisation, and key operational KPIs.
- Support forecasting of student numbers and demand to inform timetable planning and resource allocation.
- Operational Modelling and Optimisation: Build and maintain models that support timetable planning, space utilisation, and staffing requirements.
- Identify inefficiencies in timetable structure and resource allocation, and propose practical improvements.
- Use data to improve timetable design, room utilisation, and delivery efficiency.
- Collaborate with Operation and Education teams to align ICMP and SAE timetabling approach.
- Maintain flexibility and insight into allowing digital learning embeddedness into the timetable to ensure Education teams are fully supported with the move to more online delivery.
- Collaboration and Strategic Support: Work closely with campus academic and operations teams to ensure timetable delivery is aligned with curriculum and resource requirements.
- Provide clear, data backed recommendations to improve timetable performance and operational delivery.
- Support senior stakeholders with insight on timetable performance and optimisation opportunities.
- System Integration and Process Improvement: Support the development and improvement of timetabling systems, tools, and processes.
- Drive improvements in timetable data quality, system usage, and reporting capability.
- Work with IT to enhance systems that support timetable planning and delivery.
This role offers the opportunity to make a real impact in students' lives, working alongside a passionate team in a supportive environment.
Note: ADE is an equal opportunities employer and welcomes applications from all sections of the community. ADE is committed to safeguarding and promoting the welfare of young people and vulnerable adults. Successful candidates will be required to obtain a satisfactory enhanced DBS disclosure.
Benefits
- Employee Assistance Programme
- Auto-Enrolment Pension Scheme with Royal London Pension
- Cycle to Work Scheme
- Enhanced Maternity and Adoption Pay
- Enhanced Paternity Pay
- Occupational Sick Pay
- Healthcare Cash Plan
- Group Income Protection (Legal & General)
- Life Assurance (Legal & General)
- Season Ticket Loans
- Ride to Work Scheme
- Staff Discounts - Short Courses
- 50% off ICMP courses
- 3 business closure days in addition to 33 days of entitled AL inclusive of public/bank holidays
Timetable Coordinator in London employer: ICMP - The Institute of Contemporary Music Performance
AD Education UK is an exceptional employer, offering a vibrant work culture that fosters creativity and innovation within the creative media education sector. As a Timetable Coordinator, you will play a crucial role in shaping students' educational experiences while benefiting from a supportive environment, comprehensive employee assistance programmes, and generous leave policies, including additional business closure days. With a commitment to professional growth and development, this position provides unique opportunities to collaborate with passionate teams across multiple campuses in London, ensuring your contributions have a lasting impact on the future of creative education.
Contact Details:
ICMP - The Institute of Contemporary Music Performance Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Timetable Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to current employees at AD Education UK on LinkedIn or through mutual connections. A friendly chat can give you insider info and might just get your foot in the door.
✨Tip Number 2
Prepare for the interview by researching the company culture and values. Show us how your skills align with their mission in creative media education. Tailor your examples to highlight your fit for the Timetable Coordinator role.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family, focusing on common questions related to timetabling and data analysis. The more comfortable you are, the better you'll perform when it counts.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to engage with us directly.
We think you need these skills to ace Timetable Coordinator in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Timetable Coordinator role. Highlight your relevant experience in timetabling, data analysis, and collaboration with teams, as these are key aspects of the job.
Showcase Your Skills:Don’t forget to emphasise your analytical skills and any experience you have with timetabling systems. We want to see how you can contribute to optimising our timetable and improving efficiency across campuses.
Be Clear and Concise:When writing your application, keep it straightforward and to the point. Use clear language to convey your ideas and experiences, making it easy for us to see why you’re a great fit for the role.
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at ICMP - The Institute of Contemporary Music Performance
✨Know Your Timetable Inside Out
Before the interview, make sure you understand the timetabling process thoroughly. Familiarise yourself with how timetables are created, maintained, and adjusted. This will help you answer questions confidently and show that you're ready to take ownership of the London timetable.
✨Showcase Your Data Skills
Since the role involves data analysis and reporting, be prepared to discuss your experience with data management tools and techniques. Bring examples of how you've used data to improve processes or solve problems in previous roles. This will demonstrate your ability to support operational efficiency.
✨Prepare for Collaboration Questions
Collaboration is key in this role, so think about times when you've worked closely with teams to achieve a common goal. Be ready to share specific examples of how you resolved conflicts or optimised processes through teamwork. This will highlight your ability to work effectively with various stakeholders.
✨Understand the Institutional Vision
Research AD Education UK and its institutions like ICMP and SAE Institute. Understand their values and vision for creativity and innovation in education. This knowledge will help you align your answers with their goals and show that you're genuinely interested in contributing to their mission.
