At a Glance
- Tasks: Manage and control engineering documentation for exciting projects at ICL.
- Company: Join a leading company in the Chemical, Oil & Gas industry.
- Benefits: Competitive salary, supportive team, and opportunities for professional growth.
- Other info: Dynamic work environment with a focus on quality and compliance.
- Why this job: Be a vital part of innovative projects and enhance your organisational skills.
- Qualifications: Strong work ethic, excellent communication, and document management experience required.
The predicted salary is between 30000 - 40000 € per year.
The Document Controller will play a key role in supporting the engineering and projects function at ICL, by ensuring that both our existing and newly created documentation is being appropriately stored, controlled, distributed and managed. This role will support engineering, projects, inspection, process safety and will help us make sure that our new and historic documentation is up to date and easily accessible.
Responsibilities
- Receive, record, distribute and store engineering documentation being received from 3rd party suppliers.
- Work alongside project managers to distribute project documentation (e.g. drawings, RFIs and TQs) to the engineering team and help manage the receipt of comments on drawings, before sending back to 3rd party suppliers.
- Set up and maintain document registers for projects and engineering areas.
- Work with the Group Engineering Manager and other site personnel to understand the status of historic documentation and improve the filing, management and accessibility of information.
- Issue requested documents to external suppliers and maintain records of transmitted files.
- Support the engineering teams in ensuring that new documents have appropriate drawing numbers and titles.
- Support the engineering and maintenance teams in ensuring that new equipment is given appropriate tag numbers from the CMMS system.
- Support other parts of the team in the management of critical documentation (e.g. management of change documentation).
- Ensure a consistent approach to document control across the ICL Group.
- Update processes and procedures where required.
Qualifications
- We are looking for someone who is motivated, up for a challenge and has a strong work ethic to join our Engineering team at our West Thurrock site.
- Highly organised and capable of managing competing priorities.
- Excellent communication skills.
- Strong administration skills and attention to detail when working with large amounts of data.
- High standards of quality and compliance.
- Ability to work in a pressurised environment, and to deal with situations calmly.
- Proven experience in a document control/management role in Chemical, Oil & Gas or a similar industry.
- Strong knowledge of document management processes as part of capital project works.
- Knowledge of typical document types in an engineering organisation (e.g. P&IDs, piping isometrics, cable drawings).
- Experience delivering document control support for multimillion £GBP capital projects.
- Able to collaborate with the Group Engineering Manager to develop a suitable document management system for the Group.
- Proficient in the use of Microsoft office products.
- Familiarity with CAD packages such as AutoCAD would be beneficial.
- Experience working on large capital projects.
Document Controller in South Ockendon employer: ICL Group
ICL is an exceptional employer that fosters a collaborative and innovative work culture, particularly at our West Thurrock site. We offer our employees meaningful growth opportunities within the engineering sector, supported by a commitment to quality and compliance. Join us to be part of a dynamic team where your contributions directly impact large-scale projects in the Chemical, Oil & Gas industry.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller in South Ockendon
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and understanding their projects. Tailor your responses to show how your skills in document control can directly benefit their engineering and project functions.
✨Tip Number 3
Showcase your organisational skills! Bring examples of how you've managed documentation in previous roles. This could be through a portfolio or even just discussing specific challenges you’ve overcome.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team at ICL.
We think you need these skills to ace Document Controller in South Ockendon
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Document Controller role. Highlight your experience in document management and any relevant projects you've worked on. We want to see how your skills match what we're looking for!
Showcase Your Organisation Skills:Since this role requires excellent organisation, give examples of how you've managed competing priorities in the past. We love seeing candidates who can juggle multiple tasks while keeping everything in order!
Communicate Clearly:Your written application should reflect your communication skills. Keep it clear and concise, and make sure to proofread for any errors. We appreciate attention to detail, especially when it comes to documentation!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can't wait to see what you bring to the table!
How to prepare for a job interview at ICL Group
✨Know Your Documents
Before the interview, brush up on common document types in engineering, like P&IDs and cable drawings. Being able to discuss these confidently will show that you understand the role and its requirements.
✨Showcase Your Organisation Skills
Prepare examples of how you've managed competing priorities in previous roles. Use specific instances where your organisational skills made a difference, especially in document control or management.
✨Communicate Clearly
Practice articulating your thoughts clearly and concisely. Since excellent communication is key for this role, consider doing mock interviews with a friend to refine your delivery.
✨Familiarise Yourself with Tools
If you're not already familiar with Microsoft Office products or CAD packages like AutoCAD, take some time to learn the basics. Mentioning your willingness to learn and adapt can impress the interviewers.
