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- Tasks: Join a dynamic HR team, handling essential admin tasks and supporting 6500 employees.
- Company: Savills values trust, teamwork, and employee wellbeing in a collaborative environment.
- Benefits: Enjoy flexible working, a healthy work-life balance, and a supportive team culture.
- Other info: Opportunity to develop skills and build relationships across the organisation.
- Why this job: Gain hands-on HR experience while working with friendly professionals in a fast-paced setting.
- Qualifications: Previous admin experience is preferred; HR knowledge is a bonus but not required.
The predicted salary is between 24000 - 36000 £ per year.
Savills culture is one of trust and respect, teamwork and collaboration. Our teams and our clients benefit when we work together, listening to and learning from each other. Above all, we value the motivation of our people. This is evidenced by our wellbeing offer, our capability to facilitate flexible working and our support to enjoy a healthy work-life balance.
You will be working in a fast-paced team with a direct client group of circa 6500 employees. The immediate team is made up of a HR Shared Services Manager, HR Coordinator, HR Assistant, Senior HR Administrator, and 6 HR Administrators. You will also benefit from being part of the wider HR team within the business which will provide a great opportunity to work alongside knowledgeable, collaborative, and friendly HR professionals.
Key Responsibilities- Ensure right to work checks are completed in line with current legislation.
- Follow referencing process for new starters (including sending requests, chasing their return, updating the system and advising the HR Managers of any issues).
- Ensure the new joiners occupational health process is followed.
- Responding to external reference requests.
- Responding to financial references for employees.
- Providing the monthly ONS Survey data.
- Supporting with the Loyalty Award, Refer a Friend, and Alumni schemes.
- Tracking and maintaining overpayments.
- Tracking and maintaining training agreements.
- Uploading job vacancies onto our Applicant Tracking System, tracking and updating vacancies where necessary.
- Liaise with HR or managers to ensure fixed-term employments and contractor agency worker periods are extended or ended accordingly.
- Ensure that employee records are updated and maintained accurately.
- Produce weekly and monthly HR reports using the company’s HRIS.
- Reviewing monthly sick returns and informing/liaising with individuals and Managers.
- Reviewing new joiners 3 and 6 months’ probation periods, chasing non-completion of reviews.
- Reporting on employee holiday status.
- Reporting on status of annual appraisal completion.
- Processing invoices using the internal MyPurchasing system.
- Organising and booking team travel.
- Updating HR team organisation charts.
- Develop and maintain active communication both within the team and wider divisions.
- Understand and apply company and team processes and procedures.
- Keep up to date with legislative changes and ensure compliance and best practice is adhered to.
- Ability to establish and maintain trust and effective working relationships across all levels of the organisation.
- Ability to multi-task and use own initiative.
- Excellent Customer Service skills.
- Excellent administration skills.
- Good planning and organisational skills.
- Attention to detail.
- Good interpersonal/verbal and written communication skills.
- Sensitivity, discretion, and diplomacy.
- Self-motivated.
- Pro-active / takes ownership of responsibilities.
- Ability to work well under tight deadlines.
- Ability to work well in a team environment and support fellow team members.
- Familiarity with basic computer applications, such as Microsoft Office.
This role will be suitable for someone who has previous administrative experience. Previous HR administration experience is preferable but not essential.
HR Admin Assistant employer: ICG School of Casino and Hospitality Management
Contact Detail:
ICG School of Casino and Hospitality Management Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR Admin Assistant
✨Tip Number 1
Familiarise yourself with HR processes and legislation relevant to the role. Understanding the right to work checks and referencing processes will show your commitment and readiness to hit the ground running.
✨Tip Number 2
Highlight your customer service skills during any interactions. Since this role involves liaising with a large number of employees, demonstrating your ability to communicate effectively and maintain relationships will set you apart.
✨Tip Number 3
Showcase your organisational skills by discussing how you've managed multiple tasks in previous roles. This is crucial in a fast-paced environment where you'll need to juggle various responsibilities.
✨Tip Number 4
Be proactive in your approach. During interviews or networking opportunities, share examples of how you've taken ownership of your responsibilities and contributed positively to team dynamics.
We think you need these skills to ace HR Admin Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant administrative experience and skills that align with the HR Admin Assistant role. Emphasise your ability to multi-task, attention to detail, and customer service skills.
Craft a Compelling Cover Letter: Write a cover letter that showcases your motivation for applying to Savills. Mention how you value teamwork and collaboration, and provide examples of how you've successfully worked in a team environment.
Highlight Relevant Experience: In your application, focus on any previous HR administration experience or similar roles. Discuss specific tasks you've handled that relate to the responsibilities listed in the job description, such as processing invoices or maintaining employee records.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at ICG School of Casino and Hospitality Management
✨Show Your Team Spirit
Since the role involves working closely with a team, it's essential to demonstrate your ability to collaborate and communicate effectively. Share examples from your past experiences where you successfully worked in a team environment.
✨Highlight Your Attention to Detail
Given the nature of HR administration, attention to detail is crucial. Be prepared to discuss how you've managed tasks that required precision, such as processing documents or maintaining records accurately.
✨Demonstrate Your Customer Service Skills
This role requires excellent customer service skills. Think of instances where you've provided exceptional support to clients or colleagues, and be ready to share these stories during the interview.
✨Familiarise Yourself with HR Processes
While previous HR experience is not essential, having a basic understanding of HR processes will set you apart. Research common HR practices and be ready to discuss how you would approach tasks like onboarding or referencing new starters.