Health & Safety Assistant in Leeds

Reports to: Europe & Asia Senior Manager HSEQ

Office Location: Leeds or nearby, UK

Monday to Friday 09.00 – 17.00

This is a hybrid role supporting both the Health & Safety function across Europe & Asia and USA, as well the day-to-day Facilities operations of the Leeds office.

The successful candidate will assist the Senior Health & Safety Manager with routine safety tasks, ISO 9001 and ISO 14001 management meetings, and audit preparation across regional offices. Additionally, they will be responsible for overseeing facilities services in the Leeds office, ensuring smooth operations and a safe working environment through regular on-site presence (minimum 2–3 days per week).

• Support the implementation of health and safety policies and procedures across Europe, Asia and USA.
• Participate in regular safety inspections and risk assessments to identify and address non-compliance.
• Maintain accurate and up to date health and safety records on a monthly basis for Europe, Asia and USA.
• Assist in ensuring compliance with health and safety regulations, including annual audits and Fire Risk Assessment for Europe & Asia offices.
• Monitor and track action plans resulting from internal and external audits to ensure timely completion.
• Respond to general health and safety enquiries and investigate concerns raised.
• Provide administrative support to the Senior Health & Safety Manager for Europe & Asia and North America.
• Ensure completion of internal ISO and health & safety audits for Europe & Asia, collaborating with Facilities management and Senior Managers to coordinate local procedures and environmental processes, ensuring minimum compliance standards are met.
• Investigate all accidents in consultation with the Senior Health & Safety Manager and facilities Management and assist in reviewing accident investigation forms to ensure remedial actions are implemented.
• Work with Senior Health & Safety Manager and external advisors to conduct health & safety audits for London, Madrid, Berlin, Brussels and India Offices.
• Assist in developing and managing internal audit and measurement tools and implement structured reporting systems for ISO 9001 and ISO 14001.
• Manage relationships with external contractors and support staff and contractors in complying with health & safety legislation, client standards and contractual agreements across Europe, Asia and North America.
• Prepare and present ISO reports and performance data for Health & Safety Senior Manager.
• Support local Office Managers that all regulatory ISO data and documents are well maintained and up to date.

• Help maintain security at the Leeds office by managing internal card access systems and lock-up procedures.
• Assist the Health & Safety Manager with regular risk assessments, safety checks, and annual inspections of equipment maintenance and servicing.
• Update and record facilities issues regularly on the shared facilities log sheet.
• Raise purchase orders and verify invoice details for health & safety suppliers.
• Support remote workers with access to the IWG App (external serviced office provider), maintain and update the employee access list, and review the monthly on-demand option by creating and updating a simple data sheet.
• Assist with organizing office events, both onsite and offsite, for Leeds and Birmingham staff.

• Health & Safety Assistant experience or equivalent role min. 2 years.
• Detail-oriented.
• Self-motivated; works independently.
• Strong communicator who can influence senior management.
• Capable in emergency situations.
• Skilled in Microsoft Office (Outlook, Excel, Word, PowerPoint & SharePoint).
• Occupational Health and Safety certification preferred.
• Must have In-depth knowledge of ISO 14001 & 9001 requirements.
• Audit experience and understanding of audit processes.

Working at ICF means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day. Smart, compassionate, innovative, committed, ICF employees tackle unprecedented challenges to benefit people, businesses, and governments around the globe. We believe in collaboration, mutual respect, open communication, and opportunity for growth. We can only solve the world's toughest challenges by building an inclusive workplace that allows everyone to thrive. We are committed to creating a culture where we embrace our differences in ideas and identities. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals.

Our people at ICF are our most important asset, so we invest in them from the moment they arrive. When you join our team, you’ll have access to a vast array of benefits to help you live your life well. We offer a hybrid working policy, which will provide you with the flexibility to collaborate in the office, as well as in the comfort of your own home, ensuring you are able to successfully deliver the requirements of your role. To support you, our employee wellbeing hub is designed to provide highly personalised support across a comprehensive range of wellbeing issues, such as mind, body, finances, community, career programs and HR support. We enjoy celebrating success, which is why we have a competitive recognition program called ‘You Matter’, which awards points as a ‘thank you’ for your work achievements. These can be spent on a large variety of high-quality items, as well online or high-street vouchers, all with zero tax payable by the employee. ICF also offers a range of competitive benefits, which include: Single Private Medical Insurance cover with no restrictions on existing conditions. Dental insurance and an online GP service. 25 days annual leave, plus UK bank holidays.