Health & Safety Assistant in Bradford

Reports to: Europe & Asia Senior Manager HSEQ

Monday to Friday 09.00 – 17.00

Overview

This is a hybrid role supporting both the Health & Safety function across Europe & Asia and USA. This role includes conducting statutory health and safety checks at various sites across Europe, Asia and USA, scheduling and documenting health & safety activities for all sites, and ensuring all properties meet required health, safety, and operational standards. The successful candidate will also assist the Senior Health & Safety Manager with the preparation of Europe & Asia ISO 9001 and ISO 14001 management meetings, and audit preparation across regional offices.

Key Responsibilities

• Support the implementation of health and safety policies and procedures across Europe, Asia and USA.
• Participate in regular safety inspections and risk assessments to identify and address non-compliance.
• Maintain accurate and up to date health and safety records on a monthly basis for Europe, Asia and USA.
• Assist in ensuring compliance with health and safety regulations, including annual audits and Fire Risk Assessment for Europe & Asia offices.
• Monitor and track action plans resulting from internal and external audits to ensure timely completion.
• Respond to general health and safety enquiries and investigate concerns raised.
• Provide administrative support to the Senior Health & Safety Managers for Europe & Asia and North America.
• Ensure completion of internal ISO and health & safety audits for Europe & Asia, collaborating with Facilities management and Senior Managers to coordinate local procedures and environmental processes, ensuring minimum compliance standards are met.
• Investigate all accidents in consultation with the Senior Health & Safety Managers and Facilities Management and assist in reviewing accident investigation forms to ensure remedial actions are implemented.
• Work with Senior Health & Safety Managers and external advisors to conduct health & safety audits for London, Madrid, Berlin, Brussels and India Offices.
• Assist in developing and managing internal audit and measurement tools and implement structured reporting systems for ISO 9001 and ISO 14001 for Europe.
• Manage relationships with external contractors and support staff and contractors in complying with health & safety legislation, client standards and contractual agreements across Europe, Asia and North America.
• Prepare and present ISO reports and performance data for Health & Safety Senior Manager.
• Support local Office Managers that all regulatory ISO data and documents are well maintained and up to date.

Facilities - Remote Support for Leeds & Birmingham employees

• Assist the Health & Safety Manager with regular risk assessments, safety checks, and annual inspections of equipment maintenance and servicing.
• Update and record facilities issues regularly on the shared facilities log sheet.
• Raise purchase orders and verify invoice details for health & safety suppliers.
• Support remote workers with access to the IWG App (external serviced office provider), maintain and update the employee access list, and review the monthly on-demand option by creating and updating a simple data sheet.

Requirements

• Proven experience as a Health and Safety Assistant or similar role min. two (2) years.
• Must have occupational knowledge of health and safety regulations and procedures.
• Must have in-depth knowledge of ISO 14001 & 9001 requirements.
• Self-motivated; works independently.
• Strong communicator who can influence senior management.
• Capable in emergency situations.
• Skilled in Microsoft Office (Outlook, Excel, Word, PowerPoint & SharePoint).
• Occupational Health and Safety certification preferred.
• Audit experience and understanding of audit processes.