At a Glance
- Tasks: Manage contracts and paperwork, ensuring smooth operations and communication.
- Company: Join a leading M&E and Facilities Management company with a strong reputation.
- Benefits: Competitive salary, supportive team environment, and opportunities for growth.
- Other info: Flexible working hours and a focus on health and safety.
- Why this job: Be a key player in a dynamic team, making a real impact on projects.
- Qualifications: Organised, proactive, and IT literate; experience in service environments is a plus.
The predicted salary is between 30000 - 40000 £ per year.
Artic Building Services Ltd is an established and recognised leader within the M&E and Facilities Management sector. Via our standards and reputation within this industry we have successfully attained a solid foundation of varied blue-chip clients both commercial and public.
In order to support this growth, the business requires a Contracts Administrator, to operate from our head office in Dartford, administrating recently awarded contracts. To this end the successful candidate will be pivotal in taking ownership for the daily administration of paperwork and processes associated to these contracts.
Skills Required:
- Organised
- Confident
- Pro-active
- Due diligent / Accurate
- Efficient in Microsoft Word, Excel and Outlook
- Have good people skills and be able to manage engineers
Job Duties:
- Preferably experience of working within a challenging Service & Maintenance related environment, however this is not essential.
- Preferably experience in using and understanding a CAFM system.
- Ability to Co-ordinate, administrate and manage reactive and PPM works in line with strict Contract and Company performance measures.
- Adept in PPM related items ensuring Assets, Schedule, Scope of Works, Inclusions/Exclusion items are undertaken via our CAFM system.
- Provide dedicated support to the Contract Manager for all contracts and works matters, communicating frequent and detailed feedback on works progress or queries.
- Ability to work under pressure to achieve required Client + Contract Service Level.
- To demonstrate excellent standards of due diligence when auditing all core company and client reports, to ensure that we remain compliant, and works can be invoiced in a fluid manner.
- Adaptable to a variety of works and contract demands.
- Have a logical and organised method to the 100% completion of all works.
- Able to prioritise and multi-task to a high level, whilst achieving strict deadlines.
- Able to liaise with Engineer’s and Sub Contractors and ensure standards of works are maintained and communication of progress and issues are escalated.
- IT literate in all Microsoft packages especially Word and Excel - in order to produce detailed Excel and Word reports.
- Ability to work overtime if and when required.
- Custodian of ensuring invoicing of all works are completed within Artic timeframes and fully transparent.
- Be the focal point for ensuring PPM’s are raised with monthly hrs tracked and closed with applicable updates checked with the Contract Manager.
- Raise all quotes, as per costing sheet from Contract Manager.
Health and Safety:
As a member of the team, you will be required to fulfil our legal duty to take reasonable care for the health and safety of yourself and others who may be affected by your actions, and to follow all guidance and instructions given in this respect.
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, colour, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability.
Contract Administrator KCL in Dartford employer: ICES: Data, Discovery, Better Health
Artic Building Services Ltd is an exceptional employer, offering a dynamic work environment in Dartford where employees are valued and encouraged to grow. With a strong focus on professional development, our team enjoys comprehensive training opportunities and a supportive culture that fosters collaboration and innovation. Join us to be part of a reputable company that prioritises employee well-being and offers a chance to work with prestigious clients in the M&E and Facilities Management sector.
Contact Details:
ICES: Data, Discovery, Better Health Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Contract Administrator KCL in Dartford
✨Tip Number 1
Get your networking game on! Reach out to people in the M&E and Facilities Management sector. Attend industry events or join online forums where you can connect with professionals. You never know who might have a lead on that perfect Contracts Administrator role!
✨Tip Number 2
Practice makes perfect! Before any interviews, do some mock sessions with friends or family. Focus on articulating your experience with contract administration and your skills in Microsoft Word and Excel. The more comfortable you are, the better you'll shine during the real deal!
✨Tip Number 3
Show off your organisational skills! When you get the chance to chat with potential employers, share examples of how you've managed multiple tasks under pressure. Highlight your ability to prioritise and keep everything running smoothly – that's what they want to hear!
✨Tip Number 4
Don't forget to apply through our website! We love seeing applications come directly from candidates who are genuinely interested in joining our team. Plus, it gives you a chance to showcase your enthusiasm for the role and the company!
We think you need these skills to ace Contract Administrator KCL in Dartford
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Contract Administrator role. Highlight your organisational skills and any relevant experience in M&E or Facilities Management. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Be confident and show us your proactive attitude. Don’t forget to mention your familiarity with Microsoft Office and any CAFM systems.
Showcase Your People Skills:Since you'll be managing engineers and liaising with subcontractors, it's important to demonstrate your people skills. Share examples of how you've effectively communicated and resolved issues in past roles. We love a good team player!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It helps us keep track of your application and ensures you don’t miss out on any updates. Plus, it’s super easy!
How to prepare for a job interview at ICES: Data, Discovery, Better Health
✨Know Your Contracts Inside Out
Before the interview, make sure you understand the basics of contract administration. Familiarise yourself with common terms and processes related to contracts, especially in the M&E and Facilities Management sector. This will show your potential employer that you're proactive and serious about the role.
✨Show Off Your Organisational Skills
Since the job requires a high level of organisation, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise work and ensure deadlines are met, as this will demonstrate your ability to handle the demands of the position.
✨Brush Up on Your IT Skills
As the role requires proficiency in Microsoft Word, Excel, and Outlook, take some time to practice creating reports and managing data in these applications. You might even want to prepare a sample report to showcase during the interview, highlighting your attention to detail and efficiency.
✨Communicate Effectively
Good people skills are essential for this role, so think about how you can demonstrate your communication abilities. Prepare to discuss how you've effectively liaised with teams or clients in the past, and be ready to explain how you would keep the Contract Manager updated on works progress and any issues that arise.
