At a Glance
- Tasks: Manage daily office operations and create a welcoming environment for employees and visitors.
- Company: Dynamic company in London focused on enhancing employee experience.
- Benefits: Part-time hours, flexible work environment, and opportunities for personal growth.
- Other info: Collaborate with teams across EMEA and enjoy a fast-paced, engaging role.
- Why this job: Be the heartbeat of the office and make a real impact on workplace culture.
- Qualifications: Highly organised, proactive, and comfortable working with senior stakeholders.
The predicted salary is between 20000 - 30000 £ per year.
We’re looking for a part-time Office Manager to shape an outstanding employee experience in our London office. This is a hands-on, high-impact role where you’ll combine office operations, employee experience, and leadership support. You’ll work closely with HR and leadership, act as the heartbeat of the office, and help us create a seamless, welcoming, and high-performing workplace. You’ll also collaborate with our Frankfurt office to ensure consistency across EMEA.
Working model
- Part-time role, London-based
- Regular in-office presence required (minimum 2 days per week, aligned with business needs)
Responsibilities
- Own the day-to-day running of the London office, ensuring a smooth, efficient and well-organised environment
- Be the go-to person for employees, visitors, and external partners
- Deliver engaging office initiatives and events, managing budgets effectively with HR guidance
- Coordinate onboarding and offboarding (equipment, logistics, setup – with global IT support)
- Manage vendors, office supplies, and services to keep everything running seamlessly
- Act as liaison with building management and lead on health & safety compliance
- Continuously improve processes, using tools and AI where possible to simplify and scale
Leadership & administrative support
- Support senior leaders with scheduling, coordination, and key communications
- Organise meetings, interviews, and events with a strong focus on experience and efficiency
- Prepare materials and help drive follow-ups to keep things moving
- Partner with Talent Acquisition on interview coordination and candidate experience
Qualifications
- Highly organised, proactive and solutions-focused
- Confident working with senior stakeholders and external partners
- Comfortable managing multiple priorities in a fast-paced environment
- Hands-on mindset with a focus on continuous improvement
- Open to feedback, adaptable, and eager to learn and evolve
Office Manager (Part-Time) in London employer: Icertis
Join our dynamic team as a part-time Office Manager in London, where you'll play a pivotal role in enhancing employee experience and fostering a vibrant office culture. We prioritise professional growth, offering opportunities to collaborate with our Frankfurt office and engage in meaningful initiatives that make a real impact. With a supportive environment and a focus on continuous improvement, we ensure that every team member feels valued and empowered to thrive.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager (Part-Time) in London
✨Get Involved in Local HR Events
Check out local HR networking events or workshops in your area. These are great opportunities to meet industry professionals, learn about the latest trends in human resources, and potentially get leads on part-time roles like the one at Icertis.
✨Join HR Communities Online
Platforms like SHRM Connect or HR-specific LinkedIn groups are gold mines for job leads and industry discussions. Engaging in conversations can put your name out there and might just catch the eye of someone from Icertis looking for a part-time star!
✨Utilise University Career Services
If you're studying or have recently graduated, don’t forget about your university's career services. They often have contacts in the HR world that can help you score a part-time gig, plus you can access exclusive job boards!
✨Direct Applications Through Our Website
When you find the part-time role you're excited about, apply directly through our website. This not only shows your enthusiasm but also helps us streamline the hiring process. Make your application stand out with a tailored approach!
We think you need these skills to ace Office Manager (Part-Time) in London
Some tips for your application 🫡
Showcase Your People Skills:In human resources, it’s all about connecting with people. Make sure your CV highlights any relevant experience in recruitment, employee relations, or conflict resolution. If you’ve got any certifications in HR or related fields, don’t forget to flaunt them!
Tailor Your Cover Letter to Shine Bright:When applying for a part-time HR role at Icertis, your cover letter should reflect your motivation and enthusiasm for the position. Discuss your passion for people management and how you can contribute to their team, even on a part-time basis.
Demonstrate Flexibility and Availability:Since it's a part-time role, be clear in your application about your availability. HR often requires a balance of flexibility and commitment, so outline any existing commitments and how you plan to manage your time effectively.
Include Real-Life Examples:When describing your experience, use specific examples that illustrate your competency in HR tasks. Whether it’s handling employee onboarding or managing records, these anecdotes can make your application stand out to Icertis.
How to prepare for a job interview at Icertis
✨Know Your HR Basics Inside Out
As we're diving into a part-time HR role, let’s brush up on key HR concepts like recruitment processes, employment law, and employee engagement strategies. Prepare to explain how you've handled various HR scenarios in the past or how you'd approach them in the future – this shows you can hit the ground running!
✨Get Creative with Your HR Portfolio
Bring along a portfolio showcasing your HR projects, like recruitment plans or engagement activities you've designed. This isn't just for show; it helps us illustrate our hands-on experience and creativity, making us stand out to Icertis. Plus, it’s a tangible way to discuss our achievements!
✨Brush Up on Behavioural Interview Techniques
Expect a mix of traditional and behavioural interview questions. Prepare STAR answers (Situation, Task, Action, Result) on how you've resolved conflicts or improved team dynamics. Since HR is all about people, our ability to communicate effectively will be under the spotlight.
✨Show Flexibility and Enthusiasm
In a part-time HR role, demonstrating a flexible approach to working hours and responsibilities can make us more appealing to Icertis. Expressing our eagerness to learn and contribute to the team will demonstrate that we're not just filling a position, but genuinely excited to be part of their journey!
