All potential candidates should read through the following details of this job with care before making an application.
As one of the Best Big Companies to Work For, we have a rich history of loving our customers and looking after our teams.
We're looking for an organised, proactive and highly professional Personal Assistant to provide first-class support to our Online Director.
This is a fantastic opportunity for an experienced PA who thrives in a fast-paced environment, enjoys building strong working relationships, and takes pride in delivering exceptional support at executive level.
As a key member of the team, you'll be responsible for ensuring the smooth day-to-day management of schedules, communications and business activities, while acting as a central point of contact across the Online function.
Purpose of role:
To provide a high level of secretarial / administrative support in a timely and accurate manner to the Director in a fast paced, highly responsive working environment.
In this role you can expect to:
Pro-active Diary Management for the Director:
- Planning ahead to ensure the Director has time to plan and prepare presentations for key events.
- Supporting with the diaries of the senior management team will also be required
- Ensuring regular update takes place with you and the Director to ensure full understanding of diary to ensure prep time etc is planned
- Effective arrangement of all meetings, liaising with colleagues and PAs and external suppliers.
- Book meeting rooms, arrange refreshments, inform Reception, meet and greet all visitors
- Arrange all travel, accommodation and dining reservations including ad hoc travel requests from the wider team
Email Management:
- Action emails and inbox on behalf of the Director, highlighting which require immediate action or response. xgikmsk
Meeting Preparation:
- Produce and circulate presentations for meetings
- Prepare and circulate timely agendas and minutes in advance, follow up and chase outstanding actions
- Provide Director with information prior to meetings and visits e.g. minutes / store packs
- Attend and take minutes at all meetings.
In addition to these duties, you will be expected to:
- Carrying out specific projects and research
- Highlighting and driving new processes for the Director and Please click on the apply button to read the full job description
PA in Shotton employer: Iceland Food Group
Iceland is an exceptional employer that prioritises the well-being of its employees while fostering a collaborative and supportive work culture. With a commitment to professional development, we offer numerous growth opportunities for our team members, ensuring that you can thrive in your role as a Commercial Solicitor. Located in a vibrant area, our workplace not only values hard work but also celebrates achievements, making it a rewarding environment for those seeking meaningful employment.
