At a Glance
- Tasks: Manage office operations and support finance tasks in a creative environment.
- Company: Join an award-winning Brand Experience Agency in the heart of Windsor.
- Benefits: Gain valuable experience in a dynamic role with a creative team.
- Other info: Opportunity to work in a Grade II listed building with an art gallery.
- Why this job: Be the backbone of our office while working in a vibrant art-filled space.
- Qualifications: 3+ years in office management and finance experience required.
The predicted salary is between 30000 - 40000 € per year.
Ice is an award-winning Brand Experience Agency, specialising in Events, Environments, 3D Design & Build and Brand ID. Our offices are located in a Grade II listed building in the centre of Windsor where we also have an Art Gallery. We are looking for an experienced office manager / finance assistant to join our busy team. Office based, you will report to the Head of Finance. The Office Manager/Finance Assistant is the backbone of our office operations and responsible for managing various administrative tasks while ensuring the smooth functioning of the office environment and the Art Gallery.
Responsibilities:
- Office Management:
- Maintain a well-organised and efficient office environment.
- Coordinate office supplies, equipment, and facilities maintenance.
- Manage office schedules and appointments.
- Ensure a welcoming and professional reception for visitors to our offices and the Art Gallery.
- Administrative/Project Support:
- Handle phone calls, emails, and correspondence efficiently.
- Maintain and update company records, databases, and filing systems.
- Collaborate with our event team on administrative tasks as needed.
- Sourcing for the events team, e.g. booking catering, finding hotel availability, transport, flights etc.
- Liaise with external suppliers and service providers.
- Purchasing event collateral.
- Assisting with collecting, collating, and sending out collateral for events.
- Finance:
- Assisting the Head of Finance.
- Liaising with external suppliers and service providers.
- Processing purchase orders and purchase invoices.
- Creating and processing sales invoices.
- Processing all CC and expense receipts.
- Creating VAT reports for CC and expense receipts.
Qualifications:
A proven history in office management and a minimum of 3 years finance experience with Sageline 50 is essential.
Office Manager and Finance Assistant (12 Months Maternity Cover) in Windsor employer: ICE
Ice is an exceptional employer, offering a vibrant work culture within a beautifully restored Grade II listed building in the heart of Windsor. Employees benefit from a collaborative environment that fosters professional growth and creativity, with opportunities to engage in exciting projects across events and brand experiences. The unique setting, which includes an Art Gallery, enhances the workplace atmosphere, making it a rewarding place for those seeking meaningful employment.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager and Finance Assistant (12 Months Maternity Cover) in Windsor
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Office Manager and Finance Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Ice is all about brand experience, so think about how your skills in office management and finance can contribute to their creative environment. Show them you’re not just a fit on paper but also a great match for their team!
✨Tip Number 3
Practice your pitch! When you get the chance to meet with potential employers, be ready to explain how your experience aligns with the responsibilities listed in the job description. Highlight your organisational skills and finance expertise to make a lasting impression.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in joining the Ice team. Let’s get you that interview!
We think you need these skills to ace Office Manager and Finance Assistant (12 Months Maternity Cover) in Windsor
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your office management and finance experience, especially with Sageline 50, to show us you're the perfect fit!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you want to join our team at Ice and how your background aligns with the role. Keep it friendly and professional – we love a personal touch!
Showcase Your Organisational Skills:Since the Office Manager/Finance Assistant role is all about keeping things running smoothly, give us examples of how you've successfully managed office operations or projects in the past. We want to see your organisational prowess!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at ICE
✨Know Your Stuff
Make sure you brush up on your office management and finance skills, especially with Sageline 50. Be ready to discuss your previous experiences and how they relate to the responsibilities listed in the job description.
✨Showcase Your Organisational Skills
Since this role is all about keeping things running smoothly, prepare examples of how you've maintained an efficient office environment in the past. Think about specific situations where your organisational skills made a difference.
✨Be Personable and Professional
As the first point of contact for visitors, it's crucial to demonstrate your ability to create a welcoming atmosphere. Practice your greeting and be ready to discuss how you handle visitor interactions and manage office schedules.
✨Prepare for Finance Questions
Expect questions related to finance tasks like processing invoices and creating VAT reports. Brush up on these topics and be prepared to explain your approach to managing financial records and liaising with suppliers.
