At a Glance
- Tasks: Manage office operations and support finance tasks in a vibrant agency.
- Company: Join an award-winning Brand Experience Agency in the heart of Windsor.
- Benefits: Gain valuable experience in a creative environment with a supportive team.
- Other info: Dynamic role with opportunities to collaborate on exciting events and projects.
- Why this job: Be the backbone of our office while working in a unique Art Gallery setting.
- Qualifications: 3+ years in office management and finance experience with Sageline 50 required.
The predicted salary is between 30000 - 40000 € per year.
Ice is an award-winning Brand Experience Agency, specialising in Events, Environments, 3D Design & Build and Brand ID. Our offices are located in a Grade II listed building in the centre of Windsor where we also have an Art Gallery. We are looking for an experienced office manager / finance assistant to join our busy team. Office based, you will report to the Head of Finance. The Office Manager/Finance Assistant is the backbone of our office operations and responsible for managing various administrative tasks while ensuring the smooth functioning of the office environment and the Art Gallery.
Responsibilities:
- Office Management: Maintain a well-organised and efficient office environment.
- Coordinate office supplies, equipment, and facilities maintenance.
- Manage office schedules and appointments.
- Ensure a welcoming and professional reception for visitors to our offices and the Art Gallery.
- Administrative/Project Support: Handle phone calls, emails, and correspondence efficiently.
- Maintain and update company records, databases, and filing systems.
- Collaborate with our event team on administrative tasks as needed.
- Sourcing for the events team, e.g. booking catering, finding hotel availability, transport, flights etc.
- Liase with external suppliers and service providers.
- Purchasing event collateral.
- Assisting with collecting, collating, and sending out collateral for events.
- Finance: Assisting the Head of Finance.
- Liaising with external suppliers and service providers.
- Processing purchase orders and purchase invoices.
- Creating and processing sales invoices.
- Processing all CC and expense receipts.
- Creating VAT reports for CC and expense receipts.
Qualifications: A proven history in office management and a minimum of 3 years finance experience with Sageline 50 is essential.
Office Manager and Finance Assistant (12 Months Maternity Cover) in Maidenhead employer: ICE
Ice is an exceptional employer, offering a vibrant work culture within a beautifully restored Grade II listed building in the heart of Windsor. Employees benefit from a collaborative environment that fosters professional growth and creativity, with opportunities to engage in exciting projects across events and brand experiences. The unique setting, which includes an Art Gallery, enhances the workplace atmosphere, making it a rewarding place for those seeking meaningful employment.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager and Finance Assistant (12 Months Maternity Cover) in Maidenhead
✨Tip Number 1
Get to know the company culture! Before your interview, check out Ice's website and social media. Understanding their vibe will help you connect during the chat and show that you're genuinely interested.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a mate or in front of the mirror. This will help you feel more confident and articulate when discussing your experience in office management and finance.
✨Tip Number 3
Bring your A-game with examples! Think of specific situations where you've excelled in office management or finance tasks. Sharing these stories will demonstrate your skills and how you can be the backbone of their operations.
✨Tip Number 4
Follow up after your interview! A quick thank-you email shows your enthusiasm for the role and keeps you fresh in their minds. Plus, it’s a great chance to reiterate why you’d be a perfect fit for the team!
We think you need these skills to ace Office Manager and Finance Assistant (12 Months Maternity Cover) in Maidenhead
Some tips for your application 🫡
Read the Job Description Carefully:Before you start your application, make sure to read through the job description thoroughly. It’ll give you a clear idea of what we’re looking for and help you tailor your application to match our needs.
Show Off Your Experience:When writing your application, highlight your relevant experience in office management and finance. We want to see how your background aligns with the responsibilities listed, so don’t hold back on showcasing your skills!
Be Professional Yet Personable:While we appreciate professionalism, we also love a bit of personality! Make sure your application reflects who you are, but keep it appropriate for the role. A friendly tone can go a long way in making a great first impression.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the necessary details there to help you along the way!
How to prepare for a job interview at ICE
✨Know Your Stuff
Make sure you’re familiar with the company’s work and values. Ice is all about brand experience, so brush up on their projects and think about how your skills in office management and finance can contribute to their success.
✨Showcase Your Experience
Prepare specific examples from your past roles that highlight your office management and finance skills. Think about times when you improved efficiency or handled complex tasks, especially using Sage Line 50, as this will be crucial for the role.
✨Be Ready for Scenario Questions
Expect questions that ask how you would handle certain situations, like managing multiple priorities or dealing with a difficult supplier. Practise your responses to demonstrate your problem-solving skills and ability to stay organised under pressure.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready. Ask about the team dynamics, the types of events they organise, or how they measure success in the office. This shows your genuine interest in the role and helps you assess if it’s the right fit for you.
