C260202 - Specialist Knowledge Societies Executive in City of Westminster

The Institution of Civil Engineers (ICE) is a 97,000-strong global membership organisation with over two hundred years of history. We are a centre of engineering excellence, qualifying engineers and helping them maintain lifelong competence, assuring society that the infrastructure they create is safe, dependable and well designed. Our network of experts offers trusted, impartial advice to politicians and decision-makers on how to build and adapt infrastructure to create a more sustainable world.

About the Role

A key strand of the Engineering Knowledge division mission is making the ICE the go-to place for infrastructure specialists seeking a network that allows knowledge exchange to flourish. Our Specialist Knowledge Societies (SKS) are closely affiliated membership bodies with interests in specialist areas of civil engineering. The ICE is currently seeking an SKS Executive who will manage, develop, and nurture multiple societies and networks by creating and maintaining a vibrant forum for engineers and infrastructure professionals to communicate and collaborate. The SKS Executive will act as a relationship manager to several societies to leverage these associations. They will assist in the day‑time administration and development of SKS activity to identify and share engineering knowledge for the benefit of ICE members to support their professional development. The SKS Executive will support organising committees in the successful running of their organisation through the provision of secretariat activities, membership management, and achieving targets and goals effectively within time and budget.

Key Responsibilities

• Provide secretariat support to committees.
• Manage meetings, organising venues, preparing minutes and progressing actions following the meeting.
• Provide administrative support to Committee Chairs to maintain their engagement.
• Engage with SKS committee members to ensure that SKS business is managed effectively.
• Review committee processes in order to identify areas for improvement.
• Regularly review communication & operational processes with SKS Chairs and committees.
• Process SKS membership applications.
• Respond to enquiries from SKS members regarding membership, events or other matters.
• Respond to enquiries from ICE members regarding SKS membership or knowledge sharing opportunities.
• Assist SKS committees in liaison with the SKS Events Team on the arrangement, publication and promotion of events.
• Work with the Engineering Networks Manager to ensure that the service offered is valued and meets customer expectations.

About You

• Advanced knowledge of Office 365, including SharePoint/Teams.
• Report writing and minute-taking skills are essential.
• Stakeholder management skills are essential.
• Excellent oral and written communication skills.
• High level of attention to detail.
• Ability to use initiative to solve problems.
• Ability to facilitate and manage diverse groups of expert members.
• Network builder and creative thinker.
• Affinity for engineering and humanitarian development is desirable.
• Excellent written, verbal and presentation skills.
• Experience of managing projects and implementing processes is essential.
• Experience in supporting the delivery of events is essential.
• Some experience in writing content.
• Experience of data input and CRM software is desirable.

Why Join Us?

• Shape the future of civil engineering by supporting the next generation of professionals.
• Work alongside industry leaders, employers, and academic institutions.
• Be part of a respected institution dedicated to innovation, excellence, and sustainability.
• Join a collaborative, values-driven team that is making a tangible difference in the world.

ICE Group Benefits

• 25 days annual leave plus Bank Holidays.
• Shutdown over Christmas period.
• Annual £100 allowance towards your well-being.
• Discounted hot food from on-site Café bar.
• Up to eight per cent of salary contributed to a personal pension scheme.
• 24-hour employee support line.
• Death in service benefit equivalent to four year’s salary.
• Interest free season ticket loan.
• Cycle to work scheme.
• Big Gym membership savings with the Gymflex scheme.
• Your Rewards discount scheme.

ICE Group is an equal opportunities employer and are committed to ensuring an inclusive recruitment process. We welcome applications from disabled candidates and will provide reasonable adjustments throughout the recruitment process. If you need support or an alternative format, please contact us at people.team@ice.org.uk.

General Data Protection Regulations (GDPR) 2018: The data collected via this application process will only be used by the ICE Group for the purpose of recruitment and for the performance of an employment contract if a job offer is made. This data will not be disclosed to any external sources without express consent unless required to do so by law. Unsuccessful applicants’ data, both electronic and paper will be deleted/shredded six months from date of application.