At a Glance
- Tasks: Support senior management with scheduling, reports, and confidential communications.
- Company: Join a leading financial services company with a focus on governance.
- Benefits: Gain valuable experience, training opportunities, and a chance to work with industry leaders.
- Other info: Opportunities for growth in corporate governance and exposure to high-profile stakeholders.
- Why this job: Be at the heart of decision-making and develop your professional skills in a dynamic environment.
- Qualifications: Strong communication skills and previous administrative experience preferred.
The predicted salary is between 30000 - 40000 £ per year.
The Board Administrator will assist the Company Secretary of ICE Clear Europe ("ICEU") in the discharge of their role and provide executive assistant support to the ICEU President and, where time and capacity allow, to the Senior Management Team. The role will involve active participation in the production of key deliverables including reports, presentations and other material for use at a senior level and with Boards and Committees of the Company. All aspects of this role will include day to day involvement in complex and highly confidential issues, including communication with internal and external stakeholders at the highest level. The job is also client and Director facing and involves dealing with senior industry figures.
Responsibilities
- Scheduling internal meetings/calls and providing related administrative support (collating and distributing materials, dial in details etc.) - this includes regularly scheduled and ad hoc meetings for the Board, four Board Committees, a product advisory committee and two executive committees.
- Scheduling external meetings/calls and providing related administrative support (collating and distributing materials, dial in details etc.) including scheduled and ad hoc meetings for members of the senior management team and non-executive directors of the Company with the Company’s regulators, e.g. the Bank of England, ESMA, CFTC and the SEC.
- Assisting with corporate filings (as required).
- Worldwide and UK travel, arranging itineraries etc.
- Processing expense claims.
- Diary Management.
- Provide administrative support for regular meetings / calls, including timely distribution of supporting documentation.
- Provide ad-hoc cover for ICE’s main Reception.
- Coordinate filing systems and any other ad hoc matters, including archiving.
- Events management – assist with the preparation of staff and client events that the Executive office organises.
Knowledge and Experience
- Previous experience within an Administrative / PA capacity, with exposure to senior management.
- Strong oral and written communication skills. Can write clearly and concisely.
- High level of attention to detail.
- Has a diplomatic approach and the confidence to provide support to and build relationships with high-profile company staff and board members.
- Can take in and process large amounts of information, is able to prioritise work and works well under pressure.
- Ability to work under tight deadlines.
- Strong IT skills to include Outlook, Word, PowerPoint, Excel.
- Forward thinking, highly organised and pro‑active.
- Mature handling of sensitive and confidential information.
- Experience with company secretarial software such as Diligent and/or ‘GEMS’ is an advantage but is not required.
- Previous experience in company secretarial work would be an advantage but is not a requirement.
- Opportunities for development through company secretarial training/qualifications (e.g. with the Chartered Institute of Governance, UK and Ireland) potentially available within this role, if applicant has an interest in learning more about corporate governance and corporate governance related issues (e.g. around conflicts of interests) and processes, including the unique governance requirements of regulated ICE UK entities.
Board Administrator employer: ICE Clear Europe Limited
ICE Clear Europe is an exceptional employer that fosters a collaborative and dynamic work environment, ideal for those seeking to grow their careers in corporate governance. With opportunities for professional development, including potential training with the Chartered Institute of Governance, employees benefit from a supportive culture that values attention to detail and effective communication. Located in a vibrant financial hub, the role of Board Administrator offers unique exposure to senior industry figures and the chance to engage with high-profile stakeholders, making it a rewarding position for ambitious professionals.
StudySmarter Expert Advice🤫
We think this is how you could land Board Administrator
✨Get Involved in Industry Events
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✨Engage in Professional Networks
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We think you need these skills to ace Board Administrator
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to ICE Clear Europe Limited.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of ICE Clear Europe Limited. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at ICE Clear Europe Limited
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with ICE Clear Europe Limited, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at ICE Clear Europe Limited, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for ICE Clear Europe Limited could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at ICE Clear Europe Limited as they’re likely seeking a candidate who can enhance their workplace culture.
