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- Tasks: Manage documentation and support site operations for a major construction project.
- Company: Join a leading construction contractor known for delivering high-quality projects.
- Benefits: Enjoy a competitive salary, annual bonus, private healthcare, and 25 days paid leave.
- Why this job: Be part of a collaborative team and gain valuable experience in the construction industry.
- Qualifications: 2+ years of administrative experience in construction; strong communication and organisational skills required.
- Other info: Training provided for document management systems; on-site parking available.
The predicted salary is between 32000 - 48000 £ per year.
Document Controller/ Site Administrator- Reading
Up to £40,000 + Bonus + Benefits
A leading construction contractor is seeking a proactive Document Controller to support the smooth running of a major new build project in Reading. This position plays a key role in ensuring site operations run efficiently through effective administration, document control, and coordination with site teams and subcontractors.
Key Responsibilities
- Oversee day-to-day office operations, ensuring all documentation, processes, and procedures are up to date and compliant
- Manage site inductions, workforce registration, timesheets, and onboarding documentation
- Maintain accurate records of site personnel, training, and timesheets in line with internal systems
- Coordinate logistics including deliveries and plant requirements
- Upload, track, and distribute project documentation, ensuring revisions and approvals are clearly recorded
- Support the site and project management team with regular reports, correspondence, and internal communications
- Assist with monthly reporting and contribute to project handover documentation (O&M manuals, H&S records etc.)
- Provide general office support including printing, filing (physical and electronic), and maintaining supplies and equipment
About You
- Proven administrative experience in the construction industry (minimum 2 years preferred)
- Organised, detail-focused, and confident managing multiple tasks under pressure
- Strong communication and interpersonal skills; able to build positive relationships with internal teams and external stakeholders
- Experience with document management systems and construction reporting tools (e.g., Aconex, Asite, or similar)
- Competent with Microsoft Office Suite (Excel, Word, Outlook)
- Knowledge of workforce and compliance systems (training provided where needed)
What’s on Offer
- Competitive salary up to £40,000 per year
- Annual bonus scheme
- Private healthcare & pension plan
- 25 days paid annual leave
- On-site parking
- Opportunity to join a collaborative and experienced project team on a long-term build
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Document Controller employer: ICDS (UK) Ltd
Contact Detail:
ICDS (UK) Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller
✨Tip Number 1
Familiarise yourself with common document management systems used in the construction industry, such as Aconex or Asite. Being able to demonstrate your knowledge of these tools during an interview can set you apart from other candidates.
✨Tip Number 2
Network with professionals in the construction sector, especially those who work in document control or site administration. Attend industry events or join relevant online forums to build connections that could lead to job opportunities.
✨Tip Number 3
Prepare to discuss specific examples of how you've managed documentation and supported project teams in previous roles. Highlighting your organisational skills and ability to handle multiple tasks under pressure will resonate well with potential employers.
✨Tip Number 4
Research the company and its projects thoroughly before your interview. Understanding their current initiatives and challenges will allow you to tailor your responses and show how you can contribute to their success as a Document Controller.
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your administrative experience in the construction industry. Emphasise your organisational skills and ability to manage multiple tasks, as these are crucial for the Document Controller role.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the key responsibilities mentioned in the job description. Explain how your previous experiences align with the requirements, particularly your familiarity with document management systems and construction reporting tools.
Showcase Relevant Skills: In your application, clearly outline your communication and interpersonal skills. Provide examples of how you've built positive relationships with teams and stakeholders in past roles, as this is essential for the position.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors or inconsistencies. A polished application reflects your attention to detail, which is vital for a Document Controller.
How to prepare for a job interview at ICDS (UK) Ltd
✨Showcase Your Organisational Skills
As a Document Controller, being organised is key. Prepare examples of how you've managed multiple tasks or projects simultaneously in your previous roles. This will demonstrate your ability to handle the demands of the position.
✨Familiarise Yourself with Document Management Systems
Research the document management systems mentioned in the job description, like Aconex or Asite. If you have experience with similar tools, be ready to discuss how you used them effectively in past roles.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to work under pressure. Think of specific scenarios where you successfully navigated challenges related to document control or site administration.
✨Highlight Your Communication Skills
Strong communication is crucial for this role. Be prepared to discuss how you've built positive relationships with teams and stakeholders in the past. Use examples that showcase your interpersonal skills and ability to collaborate effectively.
