At a Glance
- Tasks: Manage documents, support site teams, and ensure smooth project operations.
- Company: Dynamic construction firm in St Johns Wood, London.
- Benefits: Up to £40,000 salary, bonus, pension, and private health insurance.
- Other info: Fast-paced environment with opportunities for growth and development.
- Why this job: Join a vibrant team and play a key role in exciting construction projects.
- Qualifications: 2 years' construction admin experience and strong Microsoft Office skills.
The predicted salary is between 31500 - 38500 £ per year.
St Johns Wood- London
We are currently recruiting for an Office Manager to support a construction project in London.
This is a site-based role combining office management, administration and document control.
The successful candidate will be highly organised, detail-focused and confident managing multiple priorities while working closely with the project and site teams.
Key Responsibilities
- Manage site inductions, registrations, right-to-work checks and personnel documentation.
- Maintain weekly timesheets, expenses and site personnel records.
- Manage document control, including uploading documents, drawings, revisions, approvals and distribution.
- Monitor document comments, rejections and outstanding actions, ensuring the relevant team members are updated.
- Maintain project filing systems and ensure documentation is stored correctly and in line with GDPR requirements.
- Manage site deliveries and provide general logistics support.
- Provide administrative support to the Project Manager and wider site team, including reports and monthly progress information.
- Support H&S administration, including training records, RAMS, toolbox talks and briefing documentation.
- Assist with plant, materials and environmental reporting.
- Support the preparation of O&M manuals and handover documentation.
- Manage general office requirements, including supplies, printing, scanning and maintaining office facilities.
Requirements
- Minimum 2 years' construction administration experience.
- Previous document control experience within construction.
- Experience with systems such as Aconex, Asite, 4Projects, Field View, BIM or NEC would be advantageous.
- Strong Microsoft Office skills, particularly Word, Excel and Outlook.
- Excellent organisation and attention to detail.
- Strong communication skills with the ability to liaise confidently with site teams and subcontractors.
- Ability to manage multiple tasks and work effectively under pressure.
- Salary
- Working Hours
- 7:45am - 5:45pm, Monday to Friday
- Start Date
- ASAP
Benefits
- Company pension and private health insurance
- #J-18808-Ljbffr
Document Controller in City of Westminster employer: ICDS Group
As a leading construction contractor, we pride ourselves on fostering a dynamic work culture that prioritises safety, efficiency, and excellence. Our Blyth location offers a unique opportunity to be part of a high-profile data centre project, where employees are encouraged to grow through hands-on experience and professional development. With competitive salaries and comprehensive benefits, we are committed to supporting our team members in achieving their career aspirations while contributing to impactful projects.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller in City of Westminster
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like ICDS Group, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Document Controller at ICDS Group.
We think you need these skills to ace Document Controller in City of Westminster
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at ICDS Group
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
