Executive Assistant, Parameta Solutions in London

The TP ICAP Group is a world leading provider of market infrastructure. Our purpose is to provide clients with access to global financial and commodities markets, improving price discovery, liquidity, and distribution of data, through responsible and innovative solutions. Through our people and technology, we connect clients to superior liquidity and data solutions. The Group operates from more than 60 offices in 27 countries. We are 5,300 people strong.

About Parameta Solutions: Parameta Solutions is the Data & Analytics division of TP ICAP Group. The business provides clients with unbiased OTC content and proprietary data, in-depth insights across price discovery, risk management, benchmark and indices, and pre and post-trade analytics.

Role Overview: Your primary responsibility will be to manage extensive diary coordination, handle complex travel arrangements, and serve as the initial point of contact for the division CEO within the Parameta Solutions business. This role demands exceptional organisational skills, impeccable attention to detail, and the ability to navigate a fast-paced executive environment with professionalism and discretion.

Role Responsibilities:

• Capably coordinate and manage busy calendars, adeptly scheduling meetings across multiple time zones while effectively resolving conflicts and prioritising commitments to optimise the CEO's schedules.
• Handle sensitive information with the utmost discretion and maintain strict confidentiality in all interactions and tasks.
• Excel in a fast-paced environment, remaining calm and composed while managing competing priorities, tight deadlines, and unexpected changes.
• Expertly organise complex travel arrangements, including accommodation, transportation, and meeting schedules.
• Efficiently prepare, reconcile, and submit travel and corporate expenses.
• Foster positive relationships with internal and external stakeholders at senior levels.
• Provide comprehensive administrative support, including meet and greet responsibilities.
• Collaborate with the CEO's direct reports on presentation materials.
• Assist in the organisation and coordination of meetings and events.
• Facilitate the onboarding process for new starters.
• Demonstrate strong communication skills and initiative.
• Provide ad-hoc cover for chairing town hall meetings and minute-taking responsibilities.
• Offer ad-hoc holiday and sickness cover for internal Executive Assistants.

Experience / Competences:

• Current experience in an Senior Administrative Assistant or Executive Assistant position within Financial Services is required.
• Ability to commit to 5 days a week, in office, is essential.
• Proven and demonstrated ability to prioritise workload and multi-task.
• Excellent organisational skills – prioritise work according to deadlines.
• Flexible and agile approach to work.
• Proven and demonstrated skills using Microsoft programmes (e.g. Office, Word, PowerPoint).

Company Statement: We know that the best innovation happens when diverse people with different perspectives and skills work together in an inclusive atmosphere. That's why we're building a culture where everyone plays a part in making people feel welcome, ready and willing to contribute.