At a Glance
- Tasks: Support leadership and operations across multiple businesses in a fast-paced environment.
- Company: Gambit Holdings, a dynamic group focused on growth and innovation.
- Benefits: Competitive salary, flexible remote work, generous holiday, and team events.
- Other info: Opportunity for career growth and involvement in diverse projects.
- Why this job: Become a trusted partner in a growing business and make a real impact.
- Qualifications: Experience as an Executive Assistant or in project coordination with strong organisational skills.
The predicted salary is between 30000 - 40000 € per year.
About Us
Gambit Holdings is a growing group of businesses operating across insurance, marketing, recruitment, and community‑led initiatives. In this role, you will support the wider group, including:
- Gambit Partners - a sales, marketing, and growth consultancy
- Gambit Insurance Solutions & Mode Insurance - modern insurance businesses supporting charities, freelancers, and growing businesses
- iCAN - one of the UK insurance industry’s leading diversity and inclusion platforms
We are a fast‑moving and entrepreneurial business group focused on growth, partnerships, innovation, and creating meaningful impact across the industries we work in.
Job overview
As the Executive Assistant, you will play a key role in supporting the leadership and operations of Gambit Holdings. This is a high‑impact role combining executive support, operational coordination, administration, and project support across multiple businesses and stakeholders. Working closely with the Founder and the wider leadership team, you will help keep priorities aligned, operations organised and key business activities moving forward. This role would suit someone who thrives in a fast‑paced environment, enjoys solving problems and takes pride in creating structure, organisation and efficiency. We are looking for someone proactive, dependable, and excited to become a trusted part of a growing business group.
Key responsibilities
- Executive Support
- Provide proactive support to senior leadership across the group
- Manage busy diaries, scheduling, meetings, travel, and priorities
- Help keep projects, actions, and communications organised and moving forward
- Prepare documents, presentations, and meeting materials where required
- Business Support
- Support the smooth day‑to‑day running of the business across multiple teams
- Assist with invoicing, administration, reporting, and operational processes
- Maintain accurate records, systems, and internal coordination
- Identify opportunities to improve organisation, efficiency, and workflows
- Projects & Coordination
- Act as a central point of coordination across the group
- Support team organisation, scheduling, and project visibility
- Assist with internal projects, research, and business initiatives
- Support CRM management, data handling, and administrative processes
- Events & Stakeholder Support
- Support the planning and delivery of events, meetings, and business activities
- Assist with logistics, communications, and stakeholder coordination
- Provide occasional support at external events and networking activities
Knowledge, skills and abilities
The core skills expected for this role:
- Exceptional organisation and attention to detail
- Strong time management and ability to prioritise effectively to meet deadlines
- Excellent written and verbal communication skills
- Proactive mindset with the confidence to take ownership
- Ability to manage multiple stakeholders and projects simultaneously
- High level of professionalism, discretion, and reliability
- Comfortable working in a fast‑paced and evolving environment
Experience required
- Previous experience in an Executive Assistant, Operations, Project Coordination, or similar role
- Experience supporting senior leadership, founders, or fast‑moving teams
- Strong experience managing diaries, administration, and operational workflows
- Confidence working across multiple teams, projects, and priorities
- Familiarity with CRM systems, project management tools, and operational reporting
- Experience supporting events, projects, or business operations would be beneficial
What is on offer?
- Competitive salary
- Flexible remote working with occasional in‑person collaboration and events
- Minimum of 27 days holiday + bank holiday, with additional opportunities for paid time off (pro rata from Jan‑Dec)
- Annual team events and team building days
- 3 months’ notice period
- Pension Scheme – post probation, eligibility to join the group pension scheme, totalling 9% with an employer pension contribution of 6% and employee contribution on a salary sacrifice basis provided you contribute at least 3%
- Access to the “Employee Perks” programme, offering discounts and rewards
- Opportunity to grow alongside an ambitious and expanding business group
Additional requirements
- Occasional travel across the UK may be required to support events and team activities
- Flexibility to adapt responsibilities as the role evolves
- Willingness to take ownership and contribute to continuous improvement across the business
Why this role is different
This is not a traditional Executive Assistant role. You will become a trusted operational partner across a growing group of businesses, helping leadership operate effectively, improving operational efficiency, and supporting projects that directly contribute to business growth. We are looking for someone who enjoys taking ownership, solving problems, and becoming a trusted part of a fast‑moving entrepreneurial business.
Executive Assistant (Group Role) in London employer: iCAN
Gambit Holdings is an exceptional employer that fosters a dynamic and entrepreneurial work culture, offering employees the chance to make a meaningful impact across various industries. With competitive salaries, flexible remote working options, and a strong focus on employee growth through team events and a robust pension scheme, we empower our team members to thrive in a fast-paced environment while supporting their professional development. Join us to be part of a collaborative group where your contributions are valued and your career can flourish.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant (Group Role) in London
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend events, and connect with potential employers on LinkedIn. The more connections we make, the better our chances of landing that dream job!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We should know what Gambit Holdings is all about and how we can contribute to their mission. Tailor our responses to show how we fit into their fast-paced environment.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to build confidence. We want to nail those tricky questions and showcase our organisational skills and proactive mindset.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can go a long way in showing our enthusiasm for the role. Let’s remind them why we’re the perfect fit for the Executive Assistant position at Gambit Holdings.
We think you need these skills to ace Executive Assistant (Group Role) in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your experience in supporting senior leadership and managing multiple priorities, as this is key for us at Gambit Holdings.
Showcase Your Organisation Skills:We love a candidate who can demonstrate exceptional organisation and attention to detail. Use specific examples from your past roles to show how you've kept things running smoothly and efficiently.
Be Proactive in Your Approach:In your application, let us know about times when you took initiative or solved problems without being asked. We’re looking for someone who thrives in a fast-paced environment and can take ownership of their work.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for this exciting opportunity with Gambit Holdings.
How to prepare for a job interview at iCAN
✨Know the Company Inside Out
Before your interview, take some time to research Gambit Holdings and its various businesses. Understand their mission, values, and recent projects. This will not only help you answer questions more effectively but also show your genuine interest in the role.
✨Showcase Your Organisational Skills
As an Executive Assistant, organisation is key. Prepare examples of how you've successfully managed busy schedules or coordinated multiple projects in the past. Be ready to discuss specific tools or methods you use to stay organised and efficient.
✨Demonstrate Proactivity
Gambit Holdings is looking for someone who takes initiative. Think of instances where you've identified a problem and taken steps to solve it without being asked. This will highlight your proactive mindset and ability to contribute positively to the team.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your ability to handle multiple stakeholders and fast-paced environments. Practice responses to questions like how you would prioritise tasks when everything seems urgent, or how you would manage conflicting schedules for senior leadership.
