At a Glance
- Tasks: Support leadership and operations across multiple businesses in a fast-paced environment.
- Company: Gambit Holdings, a dynamic group focused on growth and innovation.
- Benefits: Competitive salary, flexible remote work, generous holiday, and team-building events.
- Other info: Opportunity for career growth and involvement in diverse projects.
- Why this job: Become a trusted partner in a growing business, making a real impact.
- Qualifications: Experience as an Executive Assistant or in project coordination with strong organisational skills.
The predicted salary is between 30000 - 40000 € per year.
About Us
Gambit Holdings is a growing group of businesses operating across insurance, marketing, recruitment, and community-led initiatives. In this role, you will support the wider group, including:
- Gambit Partners - a sales, marketing, and growth consultancy
- Gambit Insurance Solutions & Mode Insurance - modern insurance businesses supporting charities, freelancers, and growing businesses
- iCAN - one of the UK insurance industry’s leading diversity and inclusion platforms
We are a fast-moving and entrepreneurial business group focused on growth, partnerships, innovation, and creating meaningful impact across the industries we work in.
Job overview
As the Executive Assistant, you will play a key role in supporting the leadership and operations of Gambit Holdings. This is a high-impact role combining executive support, operational coordination, administration, and project support across multiple businesses and stakeholders. Working closely with the Founder and the wider leadership team, you will help keep priorities aligned, operations organised and key business activities moving forward. This role would suit someone who thrives in a fast-paced environment, enjoys solving problems and takes pride in creating structure, organisation and efficiency. We are looking for someone proactive, dependable, and excited to become a trusted part of a growing business group.
Key responsibilities
- Executive Support
- Provide proactive support to senior leadership across the group
- Manage busy diaries, scheduling, meetings, travel, and priorities
- Help keep projects, actions, and communications organised and moving forward
- Prepare documents, presentations, and meeting materials where required
- Business Support
- Support the smooth day-to-day running of the business across multiple teams
- Assist with invoicing, administration, reporting, and operational processes
- Maintain accurate records, systems, and internal coordination
- Identify opportunities to improve organisation, efficiency, and workflows
- Projects & Coordination
- Act as a central point of coordination across the group
- Support team organisation, scheduling, and project visibility
- Assist with internal projects, research, and business initiatives
- Support CRM management, data handling, and administrative processes
- Events & Stakeholder Support
- Support the planning and delivery of events, meetings, and business activities
- Assist with logistics, communications, and stakeholder coordination
- Provide occasional support at external events and networking activities
Knowledge, skills and abilities
- Exceptional organisation and attention to detail
- Strong time management and ability to prioritise effectively to meet deadlines
- Excellent written and verbal communication skills
- Proactive mindset with the confidence to take ownership
- Ability to manage multiple stakeholders and projects simultaneously
- High level of professionalism, discretion, and reliability
- Comfortable working in a fast-paced and evolving environment
Experience required
- Previous experience in an Executive Assistant, Operations, Project Coordination, or similar role
- Experience supporting senior leadership, founders, or fast-moving teams
- Strong experience managing diaries, administration, and operational workflows
- Confidence working across multiple teams, projects, and priorities
- Familiarity with CRM systems, project management tools, and operational reporting
- Experience supporting events, projects, or business operations would be beneficial
What is on offer?
- Competitive salary
- Flexible remote working with occasional in-person collaboration and events
- Minimum of 27 days holiday + bank holiday, with additional opportunities for paid time off (pro rata from Jan-Dec)
- Annual team events and team building days
- 3 months’ notice period
- Pension Scheme – post probation, eligibility to join the group pension scheme, totalling 9% with an employer pension contribution of 6% and employee contribution on a salary sacrifice basis provided you contribute at least 3%
- Access to the “Employee Perks” programme, offering discounts and rewards
- Opportunity to grow alongside an ambitious and expanding business group
Additional requirements
- Occasional travel across the UK may be required to support events and team activities
- Flexibility to adapt responsibilities as the role evolves
- Willingness to take ownership and contribute to continuous improvement across the business
Why this role is different
This is not a traditional Executive Assistant role. You will become a trusted operational partner across a growing group of businesses, helping leadership operate effectively, improving operational efficiency, and supporting projects that directly contribute to business growth. We are looking for someone who enjoys taking ownership, solving problems, and becoming a trusted part of a fast-moving entrepreneurial business.
Executive Assistant (Group Role) in London employer: iCAN: The Insurance Cultural Awareness Network
Gambit Holdings is an exceptional employer that fosters a dynamic and entrepreneurial work culture, offering employees the chance to make a meaningful impact across various industries. With competitive salaries, flexible remote working options, and a strong focus on employee growth through team events and a robust pension scheme, we empower our team members to thrive in a fast-paced environment while supporting their professional development. Join us to be part of a collaborative group where your contributions are valued and your career can flourish.
Contact Detail:
iCAN: The Insurance Cultural Awareness Network Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant (Group Role) in London
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at events. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Show them you’re not just another candidate; you’re genuinely interested in their mission and values.
✨Tip Number 3
Practice your pitch! You want to be able to confidently explain why you’re the perfect fit for the Executive Assistant role. Keep it concise and highlight your relevant skills.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can keep you top of mind and show your enthusiasm for the role. Plus, it’s a great way to reiterate your interest.
We think you need these skills to ace Executive Assistant (Group Role) in London
Some tips for your application 🫡
Show Your Organisational Skills:In your application, highlight your exceptional organisational abilities. We want to see how you can manage busy schedules and keep everything running smoothly, just like you would in the Executive Assistant role.
Tailor Your Experience:Make sure to tailor your experience to match the job description. We’re looking for someone who has supported senior leadership and managed multiple projects, so don’t be shy about showcasing relevant examples from your past roles.
Communicate Clearly:Your written communication skills are key! Use clear and concise language in your application. We appreciate a well-structured application that reflects your ability to prepare documents and presentations effectively.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity with Gambit Holdings.
How to prepare for a job interview at iCAN: The Insurance Cultural Awareness Network
✨Know the Company Inside Out
Before your interview, take some time to research Gambit Holdings and its various businesses. Understand their mission, values, and recent projects. This will not only help you answer questions more effectively but also show your genuine interest in the role.
✨Showcase Your Organisational Skills
As an Executive Assistant, organisation is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past. Be ready to discuss specific tools or methods you use to stay organised and efficient.
✨Demonstrate Proactivity
Gambit Holdings is looking for someone who takes initiative. Think of instances where you've identified a problem and taken steps to solve it without being asked. This will highlight your proactive mindset and ability to contribute positively to the team.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities and how you handle pressure. Practice responses to questions like 'How would you manage conflicting priorities?' or 'Describe a time when you had to coordinate a complex project.' This will help you articulate your thought process clearly.
