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- Tasks: Manage hotel finances, invoices, and assist with admin duties in a vibrant environment.
- Company: Join the ibis London Blackfriars team, known for its welcoming culture.
- Benefits: Earn £14.80 per hour with opportunities for growth and development.
- Other info: Diversity and inclusion are at our core; we welcome all applicants.
- Why this job: Be part of a dynamic team and make a real impact on hotel operations.
- Qualifications: Must be eligible to work in the UK; experience in finance is a plus.
The predicted salary is between 30000 - 31000 £ per year.
We are looking for an enthusiastic Hotel Administrator to join our team at ibis London Blackfriars. Please note - this is a full‑time position and you will be based at the hotel.
Key Responsibilities
- Manage the Hotel Sales Ledger, Purchase Ledger, Banking, Commissions and Financial Reporting.
- Maximise Revenue through the Sales Ledger sent at confirmed rates, ensuring credit policy and debt collection procedures are respected to prevent risk of bad debt.
- Control credits, including receipt of payments & Accounts’ reconciliation, following the company guidelines for collection delay.
- Ensure all invoices are accurately entered into the system, date, code & panel the invoices accordingly.
- Dispatch the invoices to the HODs on a daily basis.
- Record and track the invoices which are authorised.
- Scan the invoices before sending them to the accountant.
- Request statements from suppliers and identify outstanding invoices; if required, request copies and process for payment.
- Promptly resolve queries from suppliers as/when received.
- Ensure creditors are accurately paid within given time frames every month.
- Ensure that all the invoices have been handed over to the HODs after the cut‑off date.
- Two days before provisions due, email excel doc to all HODs with list of invoices not returned for payment on the invoice tracker (cc in email AGM).
- Provisions to be signed off by GM or AGM before sending them to the accountant.
Additional Tasks
- Assist the Talent & Culture department with admin duties such as reference checks, training reports, set up for new starters, balancing for leavers and general filing, as well as any other reasonable request.
- Order and Management of Stationery for the hotel.
- Follow up all departments regarding full compliance to financial audit.
- Any other reasonable request required by your Manager or GM.
Compensation
£14.80 per hour
Eligibility
The successful candidate must already have eligibility to work in the UK.
Diversity & Inclusion
Diversity & Inclusion for Accor means welcoming each and everyone and respecting their differences by giving priority only to qualities and skills in extending employment and development opportunities. Our ambition is to provide meaningful employment, a warm and welcoming culture, excellent working conditions and to promote the development of all people, including those with disabilities. Do not hesitate to let us know of any specific needs you may have so that we can take them into consideration.
Hotel Administrator (12-month maternity cover) employer: IBIS
Contact Detail:
IBIS Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Hotel Administrator (12-month maternity cover)
✨Tip Number 1
Network like a pro! Reach out to your connections in the hospitality industry and let them know you're on the lookout for a Hotel Administrator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with ibis London Blackfriars and think about how your skills align with their values. This will help you stand out as a candidate who truly gets what they're all about.
✨Tip Number 3
Practice makes perfect! Get a friend or family member to do mock interviews with you. This will help you feel more confident and articulate when discussing your experience and how it relates to the Hotel Administrator position.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're serious about joining the team at ibis London Blackfriars.
We think you need these skills to ace Hotel Administrator (12-month maternity cover)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Hotel Administrator role. Highlight relevant experience in managing sales ledgers, invoicing, and financial reporting. We want to see how your skills match what we're looking for!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and the company. Let us know why you’re the perfect fit for our team at ibis London Blackfriars.
Showcase Your Attention to Detail: Since the role involves handling invoices and financial reports, it's crucial to demonstrate your attention to detail. Mention any past experiences where you've successfully managed similar tasks without errors.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and keep track of all the amazing candidates like you!
How to prepare for a job interview at IBIS
✨Know Your Numbers
As a Hotel Administrator, you'll be dealing with financial reports and ledgers. Brush up on your financial terminology and be ready to discuss how you've managed invoices or reconciled accounts in the past. This shows you understand the role's core responsibilities.
✨Show Enthusiasm for Hospitality
Make sure to express your passion for the hospitality industry during the interview. Share any relevant experiences that highlight your commitment to providing excellent service and how you can contribute to the warm culture at ibis London Blackfriars.
✨Prepare for Scenario Questions
Expect questions about how you'd handle specific situations, like resolving supplier queries or managing tight deadlines for invoice processing. Think of examples from your previous roles where you successfully navigated similar challenges.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready. Inquire about the team dynamics, the hotel’s approach to diversity and inclusion, or how they measure success in the role. This shows you're genuinely interested and engaged.