At a Glance
- Tasks: Manage hotel finances, invoices, and support the team with admin duties.
- Company: Join ibis London Blackfriars, a welcoming and inclusive hospitality company.
- Benefits: Earn £14.80 per hour with opportunities for growth and learning.
- Other info: Diverse and inclusive workplace with excellent working conditions.
- Why this job: Be part of a dynamic team and make a real impact in hospitality.
- Qualifications: Eligibility to work in the UK and strong organisational skills.
The predicted salary is between 30784 - 30784 € per year.
We are looking for an enthusiastic Hotel Administrator to join our team at ibis London Blackfriars. This is a full‑time position based at the hotel. The Hotel Administrator manages the Hotel Sales Ledger, Purchase Ledger, Banking, Commissions and Financial Reporting. The role maximises revenue through the Sales Ledger at confirmed rates, ensuring credit policy and debt‑collection procedures are respected to prevent risk of bad debt.
The Administrator controls credits, including receipt of payments and accounts reconciliation, following the company guidelines for collection delay.
- Invoices
- Ensure all invoices are accurately entered into the system
- Date, code and panel the invoices accordingly
- Dispatch the invoices to the HODs on a daily basis
- Record and track the authorised invoices
- Scan the invoices before sending them to the accountant
- Request statements from suppliers and identify outstanding invoices, if required request copies and process for payment
- Promptly resolve queries from suppliers as they are received
- Ensure creditors are accurately paid within given time frames every month
- Provisions
- Ensure that all invoices have been handed over to the HODs after the cut‑off date. No invoices on your desk.
- Send an email with an Excel document to all HODs two days before provisions are due, listing invoices not returned for payment on the invoice tracker (cc AGM)
- Provisions must be signed off by the GM or AGM before sending them to the accountant
- Additional Tasks
- Assist the Talent & Culture department with admin duties such as reference checks, training reports, set‑up for new starters, balancing for leavers and general filing, and any other reasonable request
- Order and manage stationary for the hotel
- Follow up all departments regarding full compliance with financial audit
- Any other reasonable request required by your Manager or GM
Salary: £14.80 per hour
Eligibility: The successful candidate must already have eligibility to work in the UK.
Ready to join our team? If you're excited about being part of a dynamic team, we’d love to hear from you!
Our Commitment To Diversity & Inclusion
We are an inclusive company, and our ambition is to attract, recruit and promote diverse talent, creating an environment where everyone feels they belong. Diversity & Inclusion for Accor means welcoming each and everyone and respecting their differences by giving priority only to qualities and skills in extending employment and development opportunities. Our ambition is to provide meaningful employment, a warm and welcoming culture, excellent working conditions and to promote the development of all people, including those with disabilities. Do not hesitate to let us know of any specific needs you may have so that we can take them into consideration.
Hotel Administrator (12-month maternity cover) in London employer: ibis, ibis Styles, ibis budget
At ibis London Blackfriars, we pride ourselves on fostering a vibrant and inclusive work culture where every team member is encouraged to grow and explore their potential. As a Hotel Administrator, you will play a crucial role in our operations while enjoying competitive pay, comprehensive training, and opportunities for career advancement within a supportive environment that values diversity and innovation. Join us in shaping the future of hospitality and make your mark in a dynamic team that truly cares about your journey.
Contact Detail:
ibis, ibis Styles, ibis budget Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Hotel Administrator (12-month maternity cover) in London
✨Tip Number 1
Network like a pro! Reach out to friends, family, or even former colleagues who might have connections in the hospitality industry. A personal recommendation can go a long way in landing that Hotel Administrator role.
✨Tip Number 2
Prepare for the interview by researching the company culture at ibis London Blackfriars. Understand their values and think about how your skills align with their mission. This will help you stand out as a candidate who truly fits in.
✨Tip Number 3
Practice common interview questions related to financial reporting and administration. Being able to confidently discuss your experience with sales ledgers and invoicing will show you're ready to take on the responsibilities of the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in being part of the ibis team.
We think you need these skills to ace Hotel Administrator (12-month maternity cover) in London
Some tips for your application 🫡
Be Yourself:When you're writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to show your enthusiasm for the role and the company.
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your relevant experience and skills. We love seeing how your background aligns with what we’re looking for in a Hotel Administrator!
Showcase Your Skills:Don’t forget to mention any specific skills that relate to managing financial reports, invoices, or admin tasks. We’re keen on candidates who can demonstrate their ability to handle the responsibilities outlined in the job description.
Apply Through Our Website:For the best chance of success, make sure to submit your application through our website. It’s the easiest way for us to keep track of your application and get back to you quickly!
How to prepare for a job interview at ibis, ibis Styles, ibis budget
✨Know Your Numbers
As a Hotel Administrator, you'll be dealing with financial reports and ledgers. Brush up on basic accounting principles and be ready to discuss how you've managed finances in previous roles. This shows you understand the importance of accuracy and compliance.
✨Show Enthusiasm for Hospitality
The role is all about supporting the hotel team and enhancing guest experiences. Be prepared to share why you love working in hospitality and how you can contribute to creating a welcoming environment at ibis London Blackfriars.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills, especially regarding invoice discrepancies or supplier queries. Think of examples from your past experience where you successfully resolved similar issues and be ready to explain your thought process.
✨Demonstrate Team Spirit
This position involves collaboration with various departments. Highlight your teamwork skills by sharing examples of how you've worked effectively with others in previous jobs. Show that you're not just a lone wolf but someone who thrives in a team setting.
