At a Glance
- Tasks: Manage hotel finances, including sales and purchase ledgers, invoicing, and financial reporting.
- Company: Join the vibrant team at ibis London Blackfriars, where your story matters.
- Benefits: Earn £14.80 per hour with opportunities for growth in a supportive environment.
- Other info: We celebrate diversity and inclusion, ensuring everyone feels they belong.
- Why this job: Be part of a dynamic team and make a real impact in hospitality.
- Qualifications: Must be eligible to work in the UK; admin experience is a plus.
The predicted salary is between 30784 - 30784 € per year.
We are looking for an enthusiastic Hotel Administrator to join our team at ibis London Blackfriars. This is a full‑time position based at the hotel. The Hotel Administrator manages the Hotel Sales Ledger, Purchase Ledger, Banking, Commissions and Financial Reporting. The role maximises revenue through the Sales Ledger at confirmed rates, ensuring credit policy and debt‑collection procedures are respected to prevent risk of bad debt.
The Administrator controls credits, including receipt of payments and accounts reconciliation, following the company guidelines for collection delay.
- Invoices
- Ensure all invoices are accurately entered into the system
- Date, code and panel the invoices accordingly
- Dispatch the invoices to the HODs on a daily basis
- Record and track the authorised invoices
- Scan the invoices before sending them to the accountant
- Request statements from suppliers and identify outstanding invoices, if required request copies and process for payment
- Promptly resolve queries from suppliers as they are received
- Ensure creditors are accurately paid within given time frames every month
- Provisions
- Ensure that all invoices have been handed over to the HODs after the cut‑off date. No invoices on your desk.
- Send an email with an Excel document to all HODs two days before provisions are due, listing invoices not returned for payment on the invoice tracker (cc AGM)
- Provisions must be signed off by the GM or AGM before sending them to the accountant
- Additional Tasks
- Assist the Talent & Culture department with admin duties such as reference checks, training reports, set‑up for new starters, balancing for leavers and general filing, and any other reasonable request
- Order and manage stationary for the hotel
- Follow up all departments regarding full compliance with financial audit
- Any other reasonable request required by your Manager or GM
Salary: £14.80 per hour
Eligibility: The successful candidate must already have eligibility to work in the UK.
Our Commitment To Diversity & Inclusion: We are an inclusive company, and our ambition is to attract, recruit and promote diverse talent, creating an environment where everyone feels they belong. Our ambition is to provide meaningful employment, a warm and welcoming culture, excellent working conditions and to promote the development of all people, including those with disabilities.
Hotel Administrator (12-month maternity cover) employer: ibis, ibis Styles, ibis budget
At ibis London Blackfriars, we pride ourselves on fostering a vibrant and inclusive work culture where every team member is encouraged to grow and explore their potential. As a Hotel Administrator, you will benefit from a supportive environment that values your contributions, offers opportunities for professional development, and promotes a sense of belonging. Join us in shaping the future of hospitality while enjoying competitive pay and a commitment to diversity and inclusion.
Contact Detail:
ibis, ibis Styles, ibis budget Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Hotel Administrator (12-month maternity cover)
✨Tip Number 1
Network like a pro! Reach out to friends, family, or even former colleagues who might have connections in the hospitality industry. You never know who might have a lead on that perfect Hotel Administrator role!
✨Tip Number 2
Get your game face on for interviews! Research common questions for hotel administration roles and practice your answers. Show them you’re not just a fit for the job, but that you’re genuinely excited about joining their team at ibis London Blackfriars.
✨Tip Number 3
Don’t forget to follow up after your interview! A quick thank-you email can go a long way in showing your enthusiasm for the position. Plus, it keeps you fresh in their minds as they make their decision.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, you’ll be part of a community that values growth and limitless possibilities—just like you!
We think you need these skills to ace Hotel Administrator (12-month maternity cover)
Some tips for your application 🫡
Show Your Enthusiasm:When writing your application, let your passion for hospitality shine through! We want to see that you’re excited about the role and how you can contribute to our team at ibis London Blackfriars.
Tailor Your CV:Make sure your CV is tailored to the Hotel Administrator position. Highlight relevant experience in managing financial reports, invoices, and any admin duties you've handled before. We love seeing how your skills match what we need!
Be Clear and Concise:Keep your application clear and to the point. Use bullet points where possible to make it easy for us to read. We appreciate a well-structured application that gets straight to the good stuff!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at ibis, ibis Styles, ibis budget
✨Know Your Numbers
As a Hotel Administrator, you'll be dealing with financial reports and ledgers. Brush up on basic accounting principles and be ready to discuss how you've managed finances in previous roles. This shows you understand the importance of accuracy and attention to detail.
✨Show Enthusiasm for Hospitality
The role is all about supporting the hotel team and enhancing guest experiences. Be prepared to share why you love working in hospitality and how you can contribute to creating a welcoming environment. Your passion will resonate with the interviewers!
✨Prepare for Scenario Questions
Expect questions that ask how you'd handle specific situations, like resolving supplier queries or managing tight deadlines. Think of examples from your past experience where you successfully navigated similar challenges, and be ready to explain your thought process.
✨Emphasise Teamwork and Communication
This role involves liaising with various departments, so highlight your teamwork skills. Share examples of how you've effectively communicated with colleagues to ensure smooth operations. This will demonstrate that you're a collaborative team player who fits well with their culture.
