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- Tasks: Support legal professionals with admin tasks and ensure smooth office operations.
- Company: Stobbs is a leading intellectual property practice with a strategic approach to brand management.
- Benefits: Enjoy a competitive salary, flexible working patterns, and a dynamic team environment.
- Why this job: Join a growing firm that values innovation and teamwork in the legal field.
- Qualifications: Proficiency in Microsoft Office and strong organizational skills are essential.
- Other info: Opportunity for a 9-day fortnight working pattern for better work-life balance.
The predicted salary is between 22000 - 29000 £ per year.
Join to apply for the Legal Secretary / Administrator role at Stobbs .
Salary: £26,000 – £35,000
Closing date: 4th March 2025
It’s an exciting time to join us!
Location: London
Employment Type: Permanent, full time (optional 9 day fortnight working pattern available)
We are looking for a Legal Secretary/Administrator to join our team. As a key member of our office, you will support our legal professionals in providing exceptional service to clients, handling a wide range of administrative and clerical tasks, and ensuring the smooth operation of our firm.
Key Responsibilities
- Photocopy or scan legal documents based on a variety of specifications in a timely manner.
- Book Notary appointments and update your fee earners diary.
- Open electronic files.
- Process expenses.
- Audio type instructions from your squad to assist with cases.
- Log deadlines on the IAMBIC system and update and maintain data on client records.
- Process post by scanning and saving to client files within the deadlines assigned.
- Proofread documents.
- Answer the main phone line, transfer calls, and take messages promptly.
- Sign for office deliveries and assist with Royal Mail collections and drop-offs.
- Book couriers and frank mail as and when required.
- Assist your wider IA Support team with cover from time to time.
Essential Skills And Experience
- Good working knowledge of Microsoft Office, Word and Excel.
- Excellent organisation and prioritisation skills.
- Excellent attention to detail and ability to multitask.
- Ability to work as part of a team.
The Company
Stobbs is a niche intellectual property practice that recognises that to give the best advice on brands, you need to take a more strategic and holistic approach than pure trade mark expertise. To that end, we launched the concept of Intangible Asset Management.
We have a breadth of capability that goes far beyond the scope of any other IP firm and encompasses trade marks, designs and copyright, litigation, disputes, commercial contracts, brand intelligence, brand extension (licensing), systems, online brand enforcement, anti-counterfeiting and brand restructuring.
Formed in 2013 with 18 people, today we have over 200 professionals based in Cambridge, London, Dublin, Eindhoven and Munich.
Seniority Level
Entry level
Job Function
Legal
Industries
Law Practice
#J-18808-Ljbffr
Legal Secretary / Administrator employer: Iamstobbs
Contact Detail:
Iamstobbs Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Secretary / Administrator
✨Tip Number 1
Familiarize yourself with the specific legal terminology and processes relevant to a Legal Secretary role. This will not only help you understand the tasks better but also demonstrate your commitment and readiness for the position.
✨Tip Number 2
Network with current or former employees of Stobbs on platforms like LinkedIn. Engaging in conversations can provide you with insider knowledge about the company culture and expectations, which can be invaluable during the interview process.
✨Tip Number 3
Practice your audio typing skills, as this is a key responsibility in the role. Being proficient in this area will not only boost your confidence but also show your potential employer that you are ready to hit the ground running.
✨Tip Number 4
Demonstrate your organizational skills by preparing a mock schedule or task list that reflects how you would manage the responsibilities outlined in the job description. This proactive approach can impress interviewers and set you apart from other candidates.
We think you need these skills to ace Legal Secretary / Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of a Legal Secretary/Administrator. Emphasize your proficiency in Microsoft Office, attention to detail, and organizational skills.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the role at Stobbs. Mention specific examples of how your previous experience has prepared you for the tasks listed in the job description, such as managing diaries or processing documents.
Highlight Relevant Skills: In your application, clearly outline your skills in multitasking, teamwork, and prioritization. These are essential for the role and should be evident in your written materials.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. Attention to detail is crucial in this role, and your application should reflect that quality.
How to prepare for a job interview at Iamstobbs
✨Showcase Your Organizational Skills
As a Legal Secretary/Administrator, you'll need to demonstrate excellent organization and prioritization skills. Be prepared to discuss specific examples from your past experiences where you successfully managed multiple tasks or projects simultaneously.
✨Highlight Attention to Detail
Attention to detail is crucial in this role. During the interview, mention instances where your meticulous nature helped avoid errors or improved the quality of work. This will show that you understand the importance of accuracy in legal documentation.
✨Familiarize Yourself with Microsoft Office
Since a good working knowledge of Microsoft Office, particularly Word and Excel, is essential, make sure to brush up on these tools before the interview. You might be asked about your proficiency or even given a practical test.
✨Demonstrate Teamwork Abilities
The ability to work as part of a team is vital for this position. Prepare to share examples of how you've collaborated with others in previous roles, emphasizing your communication skills and willingness to support your colleagues.
