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For Companies At a Glance
- Tasks: Manage payments, invoices, and financial reports in a creative agency.
- Company: Join a dynamic agency representing talented artists globally.
- Benefits: Enjoy flexible working, a bonus scheme, and generous leave.
- Why this job: Be part of a supportive team and contribute to exciting projects.
- Qualifications: Proficiency in bookkeeping and Xero; strong attention to detail required.
- Other info: Work remotely with one day in the Brighton office.
The predicted salary is between 16800 - 33600 £ per year.
£28,000 FTE, pro rata’d for 3 days / 24 hours per week
Remote + 1 day a week in Brighton office
Successful creative business
Our client, a dynamic and innovative creative agency representing a global roster of talented artists, is looking for a Financial Administrator to join their team. You will play a pivotal role in this successful and supportive business which offers both flexible & remote working patterns.
Your role will involve:
- Managing payments, invoices, and receipts accurately using accounting software (Xero) and maintaining corresponding hard copy records.
- Reconciling invoices in multiple currencies and overseeing the artist self-billing process including managing roll-over payments and applying deductions accurately.
- Managing debtor payment schedules, ensuring timely invoice payments and effective management of overdue invoices.
- Preparing financial statements depicting business income, expenditure, profit, and loss.
- Monitoring UK Sterling and US Dollar bank accounts including balances and transfers.
- Monitoring UK PayPal, US Dollar PayPal, and Stripe Accounts.
- Managing quarterly VAT returns and supporting Company Directors with year-end accounts.
- Generating reports on various financial metrics and conducting regular checks to ensure accuracy of business accounts, promptly alerting Company Directors to any anomalies.
- Processing employee expense claims and receipts.
- Assisting accountants with administrative duties in preparing yearly accounts.
- Conducting audits, investigating, and resolving client account issues.
About you:
- Demonstrated proficiency in bookkeeping and in Xero Accounting.
- Experience working cross currency, and with Paypal / Stripe / BACS.
- An understanding of Royalties would be a distinct benefit.
- Strong attention to detail and exceptional numeracy skills, capable of analysing and presenting statistical information confidently.
- Proactive problem-solving skills, well-organised, and self-motivated with a proactive ‘can-do’ attitude.
- Effective communicator across various platforms: phone, in-person, and online.
- Structured and methodical approach to work, adept at meeting deadlines, exercising initiative, and planning ahead.
- Quick learner adaptable to mastering new and complex data management tools.
Perks:
- Collaborate with a diverse and friendly team supporting exceptional artists worldwide.
- Enjoy flexible hybrid working hours, a company bonus scheme, generous annual leave, access to the workplace pension scheme and casual dress code.
- Benefit from the centrally located Brighton office where we have numerous opportunities, events, and benefits.
- Be a part of a growth journey and contribute significantly to the evolving success.
Financial Administrator – Part time (REF 1211) employer: I Love My Job Ltd
Contact Detail:
I Love My Job Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Financial Administrator – Part time (REF 1211)
✨Tip Number 1
Familiarise yourself with Xero Accounting software, as it's a key requirement for this role. Consider taking an online course or watching tutorial videos to boost your confidence and proficiency before the interview.
✨Tip Number 2
Brush up on your knowledge of cross-currency transactions and payment platforms like PayPal and Stripe. Being able to discuss your experience with these tools will show that you're well-prepared for the financial aspects of the job.
✨Tip Number 3
Prepare examples of how you've successfully managed invoices and payments in previous roles. Highlighting your attention to detail and problem-solving skills will demonstrate your fit for the position.
✨Tip Number 4
Research the creative agency's clients and projects to understand their business better. This knowledge will help you tailor your conversation during the interview and show your genuine interest in contributing to their success.
We think you need these skills to ace Financial Administrator – Part time (REF 1211)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in financial administration, bookkeeping, and proficiency in Xero. Use specific examples that demonstrate your skills in managing payments, invoices, and financial reporting.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for numbers and problem-solving. Mention your proactive attitude and how your skills align with the duties outlined in the job description, such as managing debtor payments and preparing financial statements.
Highlight Relevant Skills: In your application, emphasise your attention to detail, numeracy skills, and experience with cross-currency transactions. If you have knowledge of royalties or experience with platforms like PayPal and Stripe, make sure to include that as well.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors or inconsistencies. A polished application reflects your attention to detail, which is crucial for a Financial Administrator role.
How to prepare for a job interview at I Love My Job Ltd
✨Showcase Your Bookkeeping Skills
Be prepared to discuss your experience with bookkeeping and accounting software, particularly Xero. Highlight specific examples of how you've managed payments, invoices, and reconciliations in previous roles.
✨Demonstrate Attention to Detail
Since the role requires a strong focus on accuracy, be ready to provide examples of how you've ensured precision in your work. Discuss any methods you use to double-check your figures or maintain organised records.
✨Prepare for Currency Management Questions
Given the cross-currency aspect of the job, brush up on your knowledge of handling multiple currencies. Be ready to explain how you've reconciled invoices in different currencies and managed related processes.
✨Exhibit Your Problem-Solving Skills
The role calls for proactive problem-solving abilities. Think of instances where you've identified issues in financial processes and how you resolved them. This will demonstrate your capability to handle challenges effectively.
