Senior Payroll Officer

Job Advertisement: Senior Payroll Officer

Contract Type: Contract

Start Date: ASAP, 3 Month Contract with the possibility of a permanent offer at the end.

Working Hours: Monday to Friday, 9:00 AM – 5:00 PM, 37 Hours Per Week

Pay Rate: £27.40 Per Hour PAYE

Location: W8 7NX

Job Purpose:

To plan and manage the day-to-day work of the Payroll Team to ensure that all employees are paid accurately and on time and by statutory, regulatory and RBKC internal requirements. To manage each payroll production cycle from beginning to end, ensuring all inputs are checked and all anomaly reports and other outputs are checked and resolved before finalisation according to the production schedules. To manage the reconciliation and production of all payroll outputs to internal service areas and external third parties, which includes outputs to the General Ledger, Pensions providers, statutory bodies, courts and voluntary contribution bodies.

Responsibilities:

1. To manage the full end-to-end production cycle for all payrolls covering Council employees, the Returning Officer, and pensioners. Ensuring that all controls are operated and that exception/anomaly reports are run for each payroll and corrective action is taken before payroll finalisation so that the integrity of the payroll is maintained.
2. Ensure that the payrolls and their associated processes and outputs are fully compliant with statutory and regulatory requirements and local RBKC contractual obligations.
3. Ensuring that reconciliations are performed for each payroll cycle and that information is sent as appropriate to RBKC Finance Teams to match reconciliations and balancing to the General Ledger outputs, investigating any areas where differences arise and taking corrective action as appropriate.
4. Ensure that all outgoing payments to all third parties from each payroll cycle are made accurately and on time, are appropriately reconciled and that internal records are maintained to reflect this.
5. Ensure that all outputs from each payroll cycle (e.g. His Majesty’s Revenue & Customs (HMRC), Local Government Pension Scheme (LGPS), Teachers Pensions, Payslips, P45s) are valid and have been checked for accuracy and completeness before onward distribution.
6. Monitoring day-to-day claims and payments being made to employees to ensure they are being paid according to Council policy and statutory/regulatory requirements, devising procedures with the Payroll Manager that enable regular review of all such payments, and taking pre-emptive action to prevent incorrect payments, ensuring that any follow-up action is taken with relevant managers to maintain compliance.
7. Identify potential software flaws or anomalies which affect the integrity of the payrolls or any aspect of its production or how users interact with it from a payroll perspective and raise any concerns through the Payroll Manager to the local HR System Administration Team.

Qualifications:

1. Must have Oracle experience
2. Detailed knowledge and experience of payroll operations, and the ability to provide advice and guidance on it to a wide variety of people.
3. An understanding of the legal, regulatory and employer-specific obligations of employers in the management of a local authority payroll service and the ability to ensure this is reflected in processes and operational delivery.
4. Understanding of the underlying payroll information technologies and the interdependencies between HR data and the payroll outputs.
5. Strong analytical skills covering numerical and non-numerical information from a wide variety of sources, with the ability to interpret data in support of the delivery of the payroll service.
6. High level of proficiency and accuracy in Excel to support the analysis of payroll information.

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