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- Tasks: Provide top-notch admin support to the Council's Senior Leadership Team and manage key communications.
- Company: Join a dynamic local government team in vibrant inner London.
- Benefits: Competitive pay, flexible working hours, and valuable experience in public service.
- Why this job: Make a real difference in your community while developing essential skills.
- Qualifications: Experience in administration and strong organisational skills are a must.
- Other info: Opportunity for career growth and networking with senior officials.
The predicted salary is between 16 - 25 £ per hour.
Location: 1 Catford Road, Catford, London, SE6 4RU
Start Date: ASAP
Contract Duration: 3+ Months
Working Hours: Mon – Fri, 09:00 – 17:00
Pay Rate: £20.55 Per Hour
Job Opportunity
Urgently required candidates with relevant experience for a role that involves providing efficient, modern, and appropriate administrative and organizational support to the Council's Senior Leadership Team. The successful candidate will work on-site at Laurence House three days per week.
The main responsibilities include:
- Developing strong relationships with senior officers and colleagues across the Council.
- Supporting Directors in managing their divisions.
- Collaborating with colleagues across the Chief Executive’s division.
- Providing cover for the Executive Support Manager as required.
- Maintaining awareness and understanding of matters affecting the Directorate and its services.
- Advising Directors on key issues requiring attention.
- Attending meetings, taking notes, and reporting back.
- Using Microsoft tools to produce high-quality documentation.
- Maintaining diaries and planning workloads for Directors.
- Setting up and maintaining administrative systems for effective planning and record-keeping.
- Servicing meetings chaired by the Director, including preparing papers and ensuring follow-up actions.
- Processing Council questions, freedom of information requests, complaints, and casework.
- Working flexibly and providing cover for colleagues as required.
- Participating in the development of team priorities and objectives.
- Working tactfully and professionally with both internal and external contacts at all levels.
Personal Specifications
Must Have:
- Good understanding of the role and functions of local government, particularly in an inner London context.
- Understanding of the legal and financial framework within which local government operates.
- Ability to work on own initiative and manage sensitive situations.
- Excellent organizational skills and IT skills.
- Experience in managing a heavy workload and competing priorities.
- Experience in working and communicating with senior officers and elected Members.
- Aware of and committed to Equality of Access and Opportunity in a diverse community.
Nice to Have:
- Aware of quality and major service issues facing the Council.
- Skills to write high-quality reports and communications materials at short notice.
- Experience in facilitating effective communication between different people, audiences, and organizations.
- Positive attitude to solving complex problems and working collaboratively.
Executive Support Officer in Catford employer: i-Jobs
Contact Detail:
i-Jobs Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Support Officer in Catford
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Executive Support Officer role. You never know who might have the inside scoop on opportunities!
✨Tip Number 2
Prepare for interviews by researching the Council and its Senior Leadership Team. Understand their priorities and challenges. This will help you tailor your responses and show that you're genuinely interested in supporting their work.
✨Tip Number 3
Practice your communication skills! As an Executive Support Officer, you'll need to interact with senior officers and colleagues. Role-play common interview questions with a friend to boost your confidence and refine your answers.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Executive Support Officer in Catford
Some tips for your application 🫡
Know the Role Inside Out: Before you start writing, make sure you understand what the Executive Support Officer role entails. Familiarise yourself with the responsibilities and personal specifications mentioned in the job description. This will help us tailor your application to highlight your relevant experience.
Showcase Your Skills: When detailing your experience, focus on the skills that are most relevant to the position. Mention your organisational skills, ability to manage workloads, and any experience working with senior officers. We want to see how you can bring value to the team!
Be Professional Yet Approachable: While we want your application to be professional, don’t forget to let your personality shine through! Use a friendly tone and make sure your writing reflects your ability to work collaboratively with others. This is key for a role that involves supporting Directors and engaging with various stakeholders.
Apply Through Our Website: Once you’ve polished your application, make sure to submit it through our website. This ensures that your application gets to the right people quickly. Plus, it’s super easy to do! We can’t wait to see what you bring to the table.
How to prepare for a job interview at i-Jobs
✨Know Your Stuff
Make sure you have a solid understanding of local government functions, especially in an inner London context. Brush up on the legal and financial frameworks that govern local councils, as this knowledge will show your commitment and readiness for the role.
✨Showcase Your Organisational Skills
Prepare examples of how you've managed heavy workloads and competing priorities in the past. Be ready to discuss specific tools or methods you use to stay organised, as this is crucial for supporting senior officers effectively.
✨Build Rapport
Demonstrate your ability to build strong relationships with senior officers and colleagues. Think of instances where you've successfully collaborated with others, and be prepared to share these stories during the interview.
✨Be Ready for Real Scenarios
Expect situational questions that assess your problem-solving skills and ability to handle sensitive situations. Prepare to discuss how you would approach common challenges faced by the Council, showcasing your positive attitude and collaborative spirit.
