At a Glance
- Tasks: Provide essential secretarial support to the IBD Team and manage patient records.
- Company: Join Hywel Dda University Health Board, a leading NHS healthcare provider.
- Benefits: Gain valuable experience in a supportive environment with career development opportunities.
- Other info: Welsh speakers are encouraged to apply; flexible working hours available.
- Why this job: Make a real difference in patient care while honing your organisational skills.
- Qualifications: Proven secretarial skills and experience with Microsoft Office are essential.
The predicted salary is between 30000 - 40000 £ per year.
We're looking for an organised and proactive individual to join the IBD Team at Prince Philip Hospital and deliver high‑quality secretarial and administrative support to our clinical staff. In this varied and rewarding role, you will support the Medical Secretary in providing a comprehensive and efficient service to the department, ensuring everything runs smoothly behind the scenes.
You'll be responsible for managing and maintaining patient records both manually and electronically, handling sensitive information such as clinical correspondence, investigations and results with the highest level of confidentiality and professionalism. You will also play an important part in maintaining continuity of service by stepping in to provide cover during periods of absence. This is a fantastic opportunity to play a key role in supporting patient care while developing your skills in a fast‑paced, supportive environment.
Work Hours
Working 37.5 hours per week, the successful candidate will be required to support the delivery of a comprehensive and quality secretarial service to the Consultants and their teams and support the Medical Secretaries.
Duties and Responsibilities
You will undertake a wide‑range of duties including receipt and distribution of mail, audio transcription, and the typing of highly sensitive letters and reports, maintaining confidentiality at all times, in addition to operation of the Health Board's patient database system. You will be expected to demonstrate excellent organisational skills and be flexible and adaptable in your approach to work. You must be able to work on your initiative, use tact and diplomacy where appropriate and possess excellent communication skills. Experience of Microsoft Word, Excel, PowerPoint and e‑mail, coupled with proven secretarial skills and previous experience of minute taking is essential.
Qualifications
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
IBD Clinical Secretary in Llanelli employer: Hywel Dda University Health Board
Hywel Dda University Health Board is an exceptional employer, offering a supportive and collaborative work environment at Prince Philip Hospital. With over 13,000 staff members, we prioritise employee growth through continuous training and development opportunities, ensuring that our team can thrive while making a meaningful impact on patient care. Our commitment to community health and well-being, combined with a culture of respect and inclusivity, makes us a rewarding place to build your career.
Contact Details:
Hywel Dda University Health Board Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land IBD Clinical Secretary in Llanelli
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Hywel Dda University Health Board on LinkedIn. A friendly chat can give you insider info and maybe even a referral!
✨Tip Number 2
Prepare for the interview by practising common questions related to secretarial roles. Think about how your skills in organisation and communication can shine through. We want you to show them you're the perfect fit!
✨Tip Number 3
Dress the part! First impressions matter, so make sure you look professional and polished when you walk into that interview. Confidence is key, and looking the part can help boost it!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can keep you fresh in their minds and shows your enthusiasm for the role. Plus, it’s a great way to reiterate why you’re the best choice!
We think you need these skills to ace IBD Clinical Secretary in Llanelli
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the IBD Clinical Secretary role. Highlight your secretarial skills, experience with patient records, and any relevant software knowledge. We want to see how you fit into our team!
Showcase Your Organisational Skills:In your application, emphasise your organisational abilities. Mention specific examples of how you've managed tasks or projects in the past. This role requires someone who can keep everything running smoothly behind the scenes.
Keep It Professional:Since you'll be handling sensitive information, it's crucial to convey professionalism in your written application. Use clear language and maintain a formal tone while still being approachable. We appreciate a good balance!
Apply Through Our Website:Don't forget to apply through our website! It's the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to navigate!
How to prepare for a job interview at Hywel Dda University Health Board
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an IBD Clinical Secretary. Familiarise yourself with tasks like managing patient records and handling sensitive information. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or maintained confidentiality. Be ready to discuss how you prioritise your workload and adapt to changing situations.
✨Brush Up on Your Tech Skills
Make sure you're comfortable with Microsoft Word, Excel, and PowerPoint, as well as any patient database systems. If you have experience with audio transcription or minute taking, be prepared to talk about it. This will show that you have the technical skills needed for the job.
✨Practice Your Communication Skills
As communication is key in this role, practice articulating your thoughts clearly and confidently. You might even want to do a mock interview with a friend. Highlight your ability to use tact and diplomacy when dealing with sensitive information, as this will be crucial in your day-to-day tasks.
