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- Tasks: Support the team in managing health records and ensuring data accuracy.
- Company: Join Hywel Dda University Health Board, a key player in NHS healthcare services.
- Benefits: Gain valuable experience in a dynamic environment with opportunities for growth.
- Why this job: Be part of an evolving team transforming health records into a digital future.
- Qualifications: Previous admin experience and a flexible approach are essential.
- Other info: Welsh speakers are encouraged to apply; training available for language skills.
The predicted salary is between 30000 - 42000 £ per year.
The role of Health Records Co-ordinator requires the successful candidate to support the Supervisors in every aspect of the department's responsibilities, be it covering staff that are absent, liaising with staff from other departments and potentially taking responsibility for a particular area within Health Records. The department is currently undergoing a great deal of change, driven by the conversion of physical records into a digital format. This means various health records roles are subject to change, and the person selected to join this evolving team will have the opportunity to help mould the roles to be as efficient as they can be. This opportunity is to assist in taking the department into a new direction, and to ensure that all runs smoothly.
Main duties of the job
- Responsible for efficient provision, organisation and security of hospital records for all inpatient and outpatient activity, ensuring confidentiality and data accuracy at all times.
- The postholder supports the day-to-day running of the Health Records Library, coordinating workloads, supervising filing staff, managing absence records, and resolving queries or issues.
- Duties also include locating missing records, maintaining and updating patient information, using WPAS to track records and produce reports, and supporting the Health Board's digitisation programme to ensure an effective and responsive service.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
About us
Hywel Dda University Health Board plans and provides NHS healthcare services for people living in Carmarthenshire, Ceredigion, Pembrokeshire, and bordering counties. We have over 13,000 staff and together we provide primary, community, in-hospital, mental health and learning disabilities services. We work in partnership with the three local authorities, as well as public, private and third sector colleagues, including our valued team of volunteers.
Job responsibilities
You will be able to find a full job description and person specification attached within the supporting documents. The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers. The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 23/02/2026.
Person Specification
- Previous administration / clerical experience
- Experience in health records/health sector.
- Previous supervisory experience.
- Good level of education.
- Ability to travel across the health board in a timely manner
- Flexible approach to service needs
- Welsh Speaker (Level 1)
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Health Records Co-ordinator in Haverfordwest employer: Hywel Dda University Health Board
Contact Detail:
Hywel Dda University Health Board Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Health Records Co-ordinator in Haverfordwest
✨Tip Number 1
Network like a pro! Reach out to current employees at Hywel Dda University Health Board on LinkedIn or other platforms. Ask them about their experiences and any tips they might have for landing the Health Records Co-ordinator role.
✨Tip Number 2
Prepare for the interview by researching the department's recent changes, especially the digitisation programme. Show us that you’re not just interested in the role but also in how you can contribute to making it more efficient.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to health records management and team coordination. We want to see your confidence shine through when discussing your relevant experience!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows us that you’re serious about joining our team at Hywel Dda University Health Board.
We think you need these skills to ace Health Records Co-ordinator in Haverfordwest
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Health Records Co-ordinator role. Highlight your relevant experience in administration and health records, and show us how you can support the team during this exciting transition to digital records.
Showcase Your Skills: Don’t forget to mention any supervisory experience you have! We want to see how you can coordinate workloads and manage staff effectively. Use specific examples to demonstrate your skills in these areas.
Be Clear and Concise: When writing your application, keep it clear and to the point. We appreciate straightforward communication, so make sure your key points stand out. This will help us quickly see why you’re a great fit for the role!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us without any hiccups. Plus, you’ll find all the details you need about the role and our team there!
How to prepare for a job interview at Hywel Dda University Health Board
✨Know Your Health Records
Familiarise yourself with the basics of health records management. Understand the importance of confidentiality and data accuracy, as well as the current trends in digitisation. This will show your potential employer that you're not just interested in the role, but also invested in the future of health records.
✨Showcase Your Supervisory Skills
Since the role involves supervising filing staff and coordinating workloads, be ready to discuss your previous supervisory experience. Prepare examples of how you've effectively managed a team or resolved conflicts, as this will demonstrate your leadership capabilities.
✨Embrace Change and Adaptability
The department is undergoing significant changes, so highlight your ability to adapt to new processes. Share experiences where you've successfully navigated change in the workplace, especially in relation to technology or workflow improvements.
✨Bilingualism is a Bonus
If you speak Welsh, make sure to mention it! Even if you're not fluent, express your willingness to learn. This shows your commitment to enhancing patient experiences and aligns with the Health Board's goals for bilingualism.
