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- Tasks: Support Cancer Services by managing data validation and tracking patient pathways.
- Company: Join Hywel Dda University Health Board, serving nearly 400,000 people across Wales.
- Benefits: Enjoy a supportive work environment with opportunities for bilingual training and professional growth.
- Why this job: Make a real impact in healthcare while working closely with health professionals in a collaborative culture.
- Qualifications: Must have Level 3 education or equivalent experience; admin skills and Microsoft Office proficiency required.
- Other info: Welsh language skills are desirable; training available for those looking to improve.
The predicted salary is between 30000 - 42000 £ per year.
We are looking for an enthusiastic individual to join our team in Cancer Services at Glangwili Hospital. The post holder will provide and maintain a comprehensive and efficient role to Cancer Services, acting on their own initiative and working very closely with other services.
Main duties of the job:
- This post will be supporting the Cancer Services Department to undertake data validation and tracking for patient pathways.
- The post holder will liaise with Health Professionals and their teams in Hywel Dda University Health Board, gathering data and ensuring patients pathways are tracked appropriately utilizing the relevant patient management systems.
- The post holder will assist the Cancer Services Team in the generation of reports, perform administrative duties and provide general administrative support to the Cancer Services as required.
Hywel Dda University Health Board is the planner and provider of NHS healthcare services for people in Carmarthenshire, Ceredigion, Pembrokeshire and its bordering counties. Our 12,000 members of staff provide primary, community, in-hospital, mental health and learning disabilities services to almost 400,000 people across a quarter of the landmass of Wales.
Our organisational values not only shape the identity of our organisation, they act as a guiding light for our employees. Our core values support our organisation’s vision and shape its culture. It is an expectation that everyone is able to demonstrate a commitment to these values from the point of application through to the day-to-day delivery of their roles.
You will be able to find a full job description and person specification attached within the supporting documents. The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers. The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 16/06/2025.
Person specification:
- Qualifications & Knowledge
- Essential criteria: Educated to level 3 or relevant equivalent experience
- Essential criteria: Previous experience of working in an administrative/information related role
- Experience of using Microsoft Office software programmes including Excel, PowerPoint & Access
- Desirable criteria: Experience of using databases
- Essential criteria: General interest in using information to improve effectiveness to support services
- Ability to travel between sites in a timely manner
- Desirable criteria: Welsh Speaker (Level 1)
Contact Detail:
Hywel Dda University Health Board Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Data & Information Administrator
✨Tip Number 1
Familiarise yourself with the specific patient management systems used in Cancer Services. Understanding how these systems work will not only help you during the interview but also demonstrate your initiative and readiness to contribute effectively from day one.
✨Tip Number 2
Network with current or former employees of Hywel Dda University Health Board, especially those in administrative roles. They can provide valuable insights into the work culture and expectations, which can help you tailor your approach during the application process.
✨Tip Number 3
Brush up on your data validation and reporting skills, particularly using Microsoft Excel. Being able to showcase your proficiency in these areas during the interview will set you apart as a strong candidate for the Data & Information Administrator role.
✨Tip Number 4
If you're not already proficient in Welsh, consider taking a short course or using language apps to improve your skills. Highlighting your commitment to learning the language can show your dedication to enhancing patient experiences and align with the organisation's values.
We think you need these skills to ace Data & Information Administrator
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the responsibilities and requirements of the Data & Information Administrator position. Highlight key skills and experiences that align with the role.
Tailor Your CV: Customise your CV to reflect relevant experience in administrative roles, particularly those involving data management and reporting. Emphasise your proficiency in Microsoft Office, especially Excel, as it's crucial for this position.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the organisation. Mention your commitment to their values and how your background makes you a suitable candidate for supporting Cancer Services.
Highlight Language Skills: If you have Welsh language skills, be sure to mention them in your application. If not, express your willingness to learn, as the Health Board values bilingualism and offers support for staff to improve their Welsh.
How to prepare for a job interview at Hywel Dda University Health Board
✨Show Your Enthusiasm
Make sure to express your enthusiasm for the role and the organisation. Talk about why you’re excited to work in Cancer Services and how you can contribute to improving patient pathways.
✨Demonstrate Your Administrative Skills
Be prepared to discuss your previous administrative experience, especially with data validation and tracking. Highlight your proficiency in Microsoft Office, particularly Excel, as it will be crucial for generating reports.
✨Familiarise Yourself with Patient Management Systems
Research the relevant patient management systems used in healthcare settings. Being knowledgeable about these systems will show that you are proactive and ready to hit the ground running.
✨Emphasise Teamwork and Communication
Since the role involves liaising with health professionals, highlight your teamwork and communication skills. Share examples of how you've successfully collaborated with others in past roles.
