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- Tasks: Provide essential secretarial support to the Trauma & Orthopaedic Team at Glangwili General Hospital.
- Company: Join Hywel Dda University Health Board, a leading healthcare provider in Wales.
- Benefits: Competitive salary, part-time hours, and opportunities for professional development.
- Why this job: Make a difference in patient care while developing your administrative skills.
- Qualifications: Level 3 qualification or equivalent experience in administration; knowledge of medical terminology is essential.
- Other info: Welsh speakers are encouraged to apply; training available for language skills.
The predicted salary is between 22800 - 25800 £ per year.
This post is a Fixed Term/ Secondment until 01.09.2026 to meet the needs of the service. If you are a Hywel Dda University Health Board employee and are applying for this post as a secondment, agreement for the secondment is needed from your current manager prior to application.
This is an exciting opportunity to join the Trauma and Orthopaedic Team at Glangwili General Hospital. Applications are invited from efficient and suitably qualified individuals for the post of a part-time Band 4 Medical Secretary within the Trauma & Orthopaedic Team based at Glangwili General Hospital, Carmarthen on a fixed term basis for 6 months.
Main duties of the job
Working 18.75 hours per week, the successful candidate will be required to support the delivery of a comprehensive and quality secretarial service to the Consultants and their teams. You will undertake a wide range of duties including receipt and distribution of mail, audio transcription, and the typing of highly sensitive letters and reports, maintaining confidentiality at all times, in addition to operation of the Health Board's patient database system. You will be expected to demonstrate excellent organisation skills and be flexible and adaptable in your approach to work. You must be able to work on your initiative, use tact and diplomacy where appropriate and possess excellent communication skills.
Experience of Microsoft Word, Excel, PowerPoint, and E-Mail, coupled with proven secretarial/administrative skills (including audio typing skills) and previous experience of medical terminology is essential. The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
About us
Hywel Dda University Health Board plans and provides NHS healthcare services for people living in Carmarthenshire, Ceredigion, Pembrokeshire, and bordering counties. We have over 13,000 staff and together we provide primary, community, in-hospital, mental health and learning disabilities services. We work in partnership with the three local authorities, as well as public, private and third sector colleagues, including our valued team of volunteers.
Job responsibilities
You will be able to find a full job description and person specification attached within the supporting documents. The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers. The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 02.03.2026.
Person Specification
Qualifications and Knowledge
- Level 3 qualification (e.g. A Levels, AS Levels, NVQ3) or equivalent demonstrable experience of administrative / office skills and knowledge
- Experience of a full range of duties working in an administrative / office environment
- Knowledge of Medical / Healthcare Terminology
- Secretarial training
Experience
- Experience of working in an administrative / office environment
- Familiar and competent with Microsoft IT packages, especially Word, Excel and PowerPoint
- Experience of setting up spreadsheets, databases
- Familiar and confident using email and searching the internet
- Experience of working in a multidisciplinary team
Language Skills
- Welsh Speaker (level 1)
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
£27,898 to £30,615 a year per annum pro rata.
Senior Medical Secretary - Trauma & Orthopaedics in Carmarthen employer: Hywel Dda University Health Board
Contact Detail:
Hywel Dda University Health Board Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Medical Secretary - Trauma & Orthopaedics in Carmarthen
✨Tip Number 1
Network like a pro! Reach out to current employees at Hywel Dda University Health Board on LinkedIn or through mutual connections. A friendly chat can give you insider info and maybe even a referral!
✨Tip Number 2
Prepare for the interview by practising common questions related to medical secretarial roles. We recommend role-playing with a friend to boost your confidence and refine your answers.
✨Tip Number 3
Show off your skills! Bring examples of your previous work, like reports or documents you've typed, to demonstrate your proficiency in audio transcription and Microsoft Office.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're serious about joining the Trauma & Orthopaedic Team at Glangwili General Hospital.
We think you need these skills to ace Senior Medical Secretary - Trauma & Orthopaedics in Carmarthen
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Senior Medical Secretary role. Highlight your relevant experience in secretarial duties, especially in a medical setting, and showcase your skills with Microsoft Office and audio typing.
Showcase Your Skills: Don’t forget to mention your organisational skills and ability to work independently. We want to see how you can adapt to the fast-paced environment of the Trauma & Orthopaedics Team, so give us examples of when you've done this before!
Keep It Professional: While we love a friendly tone, remember that this is a professional application. Use clear language, check your spelling and grammar, and ensure your documents are well-formatted. First impressions count!
Apply Through Our Website: We encourage you to submit your application through our website. It’s the easiest way for us to receive your details and ensures you’re considered for the role. Plus, it helps us keep everything organised!
How to prepare for a job interview at Hywel Dda University Health Board
✨Know Your Stuff
Make sure you brush up on medical terminology and the specific duties of a Senior Medical Secretary. Familiarise yourself with the Trauma & Orthopaedics department's functions and how your role fits into the bigger picture.
✨Show Off Your Skills
Prepare to discuss your experience with Microsoft Office, especially Word and Excel. Have examples ready that showcase your secretarial skills, like audio typing or managing sensitive information, to demonstrate your competence.
✨Communication is Key
Since excellent communication skills are essential, practice articulating your thoughts clearly. If you speak Welsh, be ready to highlight this as it’s a desirable skill for the role. It could give you an edge!
✨Be Organised and Flexible
The job requires excellent organisation and adaptability. Think of instances where you've successfully managed multiple tasks or adapted to changes in a work environment. This will show you're the right fit for their dynamic team.
