Job Title
Applications are invited from efficient and suitably qualified individuals for the post of a full‑time, Band 3 Clinical Secretary within the Department of Cellular Pathology at Glangwili General Hospital on a permanent basis.
Job Summary
Experience of Microsoft Word, Excel, PowerPoint and e‑mail, coupled with proven secretarial skills (including audio typing skills) and previous experience of medical terminology is essential.
Main Duties
Working 37.5 hours per week, the successful candidate will undertake a wide range of duties appropriate to the post, supporting Consultants and their teams with a comprehensive and quality secretarial service.
- Audio transcription and typing of highly sensitive letters and reports, maintaining confidentiality at all times.
- Operation of the Health Board's patient database system.
- Demonstrate excellent organisational skills, flexibility and the ability to adapt to changing work demands.
- Work independently, use tact and diplomacy, and possess excellent communication skills.
Responsibilities
You will be able to find a full job description and person specification attached within the supporting documents.
The Health Board is committed to supporting staff to fully embrace the need for bilingualism, thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment.
Interviews will be held on 26/06/2026.
Person Specification
Qualifications and Knowledge
Essential
- RSA Stage 3 or equivalent level of competency in Word Processing and Audio Transcription.
- Knowledge of a range of routine secretarial procedures.
- Knowledge of software programmes – e.g. Microsoft packages, e‑mail, Internet, and databases.
- 5 GCSEs or equivalent.
- Proof of appropriate Continuous Professional Development.
Desirable
- NVQ Level II Administration.
- Working towards a medical terminology qualification.
- Knowledge of LIMS computer system.
Experience
Essential
- Previous secretarial and/or administration experience.
- Health Service experience – familiar with the use of medical terms.
Other
Essential
- Ability to travel between sites in a timely manner.
- Flexible approach to the needs of the service.
Language Skills
Desirable
- Welsh Speaker (Level 1).
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary to submit for Disclosure to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled Worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found on Criminal records checks for overseas applicants.
Employer Details
Employer name
Hywel Dda University Health Board
Address
Glangwili General Hospital
Dolgwili Road
Carmarthen
SA31 2AF
United Kingdom
Employer's website
https://hduhb.nhs.wales/
Contact Details:
Hywel Dda University Health Board Recruitment Team
