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- Tasks: Provide essential admin support, including typing, filing, and managing databases.
- Company: Join the Hywel Dda University Health Board, serving communities across Ceredigion.
- Benefits: Part-time role with flexible hours and opportunities for professional growth.
- Why this job: Make a difference in healthcare while gaining valuable administrative experience.
- Qualifications: Level 2 qualification or equivalent experience in admin skills required.
- Other info: Welsh speakers are encouraged to apply; training available for language skills.
The predicted salary is between 20000 - 30000 £ per year.
This is an exciting opportunity to join the Ceredigion Community Outpatient Team. Applications are invited from motivated and enthusiastic individuals for the post of a part time Administration Assistant based at Aberaeron. We are becoming more community focused providing services across the County of Ceredigion. The ability to travel to community sites in a timely manner is essential.
Main duties of the job:
- The post holder will provide a range of administrative duties, which will include undertaking typing duties, using word processing i.e. letters and general typing, to include filing of clinical and non-clinical correspondence.
- Duties will also include scanning, photocopying and ordering office supplies.
- The post holder will provide administrative support in respect of keeping databases up to date and providing information for reporting purposes as required and booking and completing of clinics.
- There will also be some telephone services to the patients.
- The post holder will adhere to the Health Board Guidelines and undertake any other duties as appropriate to the nature and grade of the post.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Hywel Dda University Health Board plans and provides NHS healthcare services for people living in Carmarthenshire, Ceredigion, Pembrokeshire, and bordering counties. We have over 13,000 staff and together we provide primary, community, in-hospital, mental health and learning disabilities services.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers. The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 25/03/2026.
Person specification:
Qualifications and Knowledge
- Essential criteria: Level 2 qualification (e.g. GCSEs, NVQ2) or equivalent demonstrable experience of administrative / office skills and knowledge; Relevant admin/IT skills.
- Desirable criteria: Keyboard skills.
Experience
- Desirable criteria: Previous clerical experience; Telephone skills.
Language Skills
- Desirable criteria: Welsh Speaker (Level 1).
Administration Assistant in Aberaeron employer: Hywel Dda University Health Board
Contact Detail:
Hywel Dda University Health Board Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Assistant in Aberaeron
✨Tip Number 1
Network like a pro! Reach out to friends, family, or even former colleagues who might have connections in the healthcare sector. A friendly chat can lead to insider info about job openings that aren't advertised yet.
✨Tip Number 2
Prepare for those interviews! Research the Ceredigion Community Outpatient Team and understand their values. Practise common interview questions and think about how your skills match the role of an Administration Assistant.
✨Tip Number 3
Show off your tech skills! Since the role involves using word processing and keeping databases up to date, be ready to demonstrate your proficiency with these tools during the interview. Maybe even bring examples of your work!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the team at Hywel Dda University Health Board.
We think you need these skills to ace Administration Assistant in Aberaeron
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences match the role of Administration Assistant. Use keywords from the job description to show that you understand what we're looking for.
Show Off Your Admin Skills: Since this role involves a lot of administrative tasks, be sure to showcase your relevant experience. Mention any previous roles where you've handled typing, filing, or database management to give us a clear picture of your capabilities.
Keep It Clear and Concise: When writing your application, keep your language straightforward and to the point. We appreciate clarity, so avoid jargon and make sure your key points stand out. A well-structured application will catch our eye!
Apply Through Our Website: Don't forget to submit your application through our official website! This ensures that we receive your application directly and can process it efficiently. Plus, it shows you're serious about joining our team.
How to prepare for a job interview at Hywel Dda University Health Board
✨Know Your Admin Skills
Make sure you brush up on your administrative skills before the interview. Be ready to discuss your experience with typing, filing, and using word processing software. Highlight any relevant qualifications or previous roles that showcase your ability to handle the tasks mentioned in the job description.
✨Familiarise Yourself with the Organisation
Do a bit of research on Hywel Dda University Health Board and its services. Understanding their community focus and how they operate will help you answer questions more effectively and show your genuine interest in the role. Plus, it’ll give you some great talking points during the interview.
✨Prepare for Bilingualism Questions
Since the ability to speak Welsh is desirable, be prepared to discuss your language skills. If you're not fluent, consider mentioning your willingness to learn. This shows your commitment to enhancing patient experiences and aligns with the organisation's goals.
✨Practice Your Telephone Etiquette
As the role involves providing telephone services to patients, practice your phone communication skills. Think about how you would handle calls, provide information, and maintain professionalism. You might even want to do a mock call with a friend to get comfortable!