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- Tasks: Support the Purchasing department by raising orders and processing invoices.
- Company: Join a dynamic team at HYVE Solutions, where innovation meets collaboration.
- Benefits: Enjoy a supportive work environment with opportunities for growth and development.
- Why this job: Be part of a team that empowers you to make a real impact in the business.
- Qualifications: Admin experience and strong communication skills are essential.
- Other info: Flexible work approach needed to meet diverse business needs.
The predicted salary is between 30000 - 42000 £ per year.
HYVE Solutions missions to help customers, business partners, and employees achieve success through shared goals, strategies, resources and technology solutions.
Scope
- Liaising with all departments within the business, suppliers, and contractors.
- Raising purchase orders and processing invoices.
- Supporting management when required, organising events, corporate printing, and communicating with waste carriers.
Overview
Provides administrative support for Senior Management Team and departments. Maintain running of Purchasing department which consists of raising orders, processing invoices and supporting all departments with order requests.
Responsibilities
- Efficiently raise and process purchase orders requested by engineers, facilities, and all other departments within the business.
- Effectively communicate by email and phone with stakeholders, vendors, and all employees.
- Control, order, and maintain consumables and floor stock supplies.
- Prioritise urgent requests from management and all departments that could potentially stop production.
- Source components and services when required for internal projects or a customer requirement.
- Setup new vendors on the system.
- Attend regular supplier meetings.
- Records data as required.
- May issue workwear to all employees.
- Supervise contractors on site when required.
- Carry out any reasonable request by the management team.
- Arrange lunch for meetings and training courses.
- May plan meetings and organise corporate events.
- Must be flexible in their approach to work and tasks to meet the needs of the business.
- Assists with the preparation of ISO documentation.
- Prepares and may analyse reports for the department.
- Prepares presentations, spreadsheets, and documents for managers.
Qualifications, Knowledge, and Experience
Education
- Good general level of education.
- Good maths and English.
Experience
- Admin experience.
- Customer service experience.
- Negotiating with suppliers.
Knowledge
- Excellent working knowledge of Microsoft Office applications including Outlook, Word, Excel, and PowerPoint.
Skills & Abilities
- Excellent attention to detail. Ability to focus throughout working day.
- Excellent written and verbal communication skills.
- Good general level of education.
- Interpersonal skills.
- Organisational skills.
- Teamwork.
- Confidentiality and discretion.
- Customer service.
- Dependability.
Behaviours
Must be able to effectively work within a team environment or independently as required.
Reporting to the departmental manager
Challenges
- Resolving quality or delivery issues with vendors.
- Complex tasks.
- Poor service from suppliers/contractors.
At HYVE Solutions, we believe employees are our greatest asset and we empower them to make a difference in our business. Diversity and inclusion make us all better. Qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.
Purchasing Assistant II in Telford employer: Hyve Solutions
Contact Detail:
Hyve Solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Purchasing Assistant II in Telford
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how you can contribute to their goals. Practise common interview questions and think about how your skills align with what they need.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. It also keeps you fresh in their minds as they make their decision.
✨Tip Number 4
Don’t forget to apply through our website! We love seeing applications come directly from candidates who are excited about joining us at HYVE Solutions. It shows initiative and interest in being part of our team.
We think you need these skills to ace Purchasing Assistant II in Telford
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Purchasing Assistant II role. Highlight your admin experience and any relevant skills that match the job description, like your attention to detail and communication abilities.
Show Off Your Skills: Don’t just list your skills; give examples of how you've used them in previous roles. If you’ve negotiated with suppliers or managed purchase orders, share those experiences to show us what you can bring to the table.
Be Clear and Concise: When writing your application, keep it straightforward. Use clear language and avoid jargon. We want to see your personality shine through, so let your voice come across while keeping it professional.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re keen on joining the HYVE Solutions team!
How to prepare for a job interview at Hyve Solutions
✨Know Your Stuff
Before the interview, make sure you understand the role of a Purchasing Assistant II. Familiarise yourself with the responsibilities like raising purchase orders and processing invoices. Brush up on your knowledge of Microsoft Office applications, as you'll likely be asked about your proficiency.
✨Showcase Your Communication Skills
Since this role involves liaising with various departments and vendors, be prepared to demonstrate your excellent written and verbal communication skills. You might want to share examples of how you've effectively communicated in past roles, especially when resolving issues or negotiating with suppliers.
✨Be Organised and Detail-Oriented
Highlight your organisational skills during the interview. Discuss how you manage multiple tasks, prioritise urgent requests, and maintain attention to detail. You could even mention specific tools or methods you use to stay organised, which will show that you're ready to handle the demands of the job.
✨Emphasise Teamwork and Flexibility
This position requires working closely with others and being adaptable. Share experiences where you've successfully collaborated with a team or adjusted to changing priorities. This will demonstrate that you can thrive in a dynamic environment and contribute positively to the team at HYVE Solutions.
